Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Deirdre P. Pierce, Board Chair
Ms. Allyson Gevertz, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Mr. Awet Eyasu

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the June 9, 2025 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Ms. Allyson Gevertz, Board Vice Chair

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan Ph.D., Board Member, District 5

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Awet Eyasu, Board Member, District 7

Summary: Presented by: Mr. Awet Eyasu, Board Member, District 7

Summary: Presented by: Mr. Awet Eyasu, Board Member, District 7

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance,
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Summary: Presented by: Mrs. Pamela McCloud, Director of Organizational Effectiveness, Chief of Staff Division

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity

Summary: Presented by: Dr. Lenise Bostic, Head of Schools of DeKalb Preparatory Academy, Mr. Malcolm Brown, Principal, DeKalb Preparatory Academy, Ms. Jameda Owen, Principal, DeKalb Preparatory Academy, Mr. Wayne Dennis, Operations Manager, DeKalb Preparatory Academy

Contact: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity, 678-676-0485

Ms. Kina M. Champion, Director of School Innovation, Division of Access & Opportunity, 678-676-0718

Dr. Lenise Bostic, Head of Schools of DeKalb Preparatory Academy

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adjourn the June 9, 2025 executive session and convene the work session.

Motion by: _____________
Seconded by: _______________
Vote: _____________

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Request: It is requested that the Board of Education approve travel related to educational conferences, meetings and workshops that address issues, strategies and process which will enable Board decisions to improve student achievement and successful management practices within the District for the fiscal year 2026.

Budgeted amounts for the educational conferences, meetings and workshops that address issues, strategies and process which enable Board decisions to improve student achievement and successful management practices within the district for fiscal year 2026 are as follows:

Travel (per board member) - $7,200
Professional Development (per board member) - $6,500

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Status: Attorney Approval Not Required

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Right of Entry agreement with the DeKalb County Government (“the County”) and/or its contractor (SAK Construction Company/ RK Reeves & Associates) for the purpose of completing critical system repairs and upgrades to the sewer system at the DeKalb Preparatory Academy Charter at Former Glen Haven Elementary School site.

Details: The property site is 1402 Austin Drive, Decatur, GA 30032 - DCSD charter DeKalb Preparatory Academy. There is an existing Drainage Easement to Dekalb County Government dated January 10, 1977.

The Right of Entry Easement is requested to grant the DeKalb County government and/or its contractor (SAK Construction Company/ RK Reeves & Associates) permission to enter the property at 1402 Austin Drive site. The County will perform work on the draining system to include cleaning, needed construction, rehabilitation, maintenance, and manhole rehabilitation to improve services to the site and surrounding area.

Financial impact: There is no financial impact regarding the Right of Entry agreement between the DeKalb County Government and the DeKalb County Board of Education.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the grant of an easement to the Georgia Power Company for upgrades to electric distribution facilities.

Details: The property site is 1402 Austin Drive, Decatur, GA 30032 - DCSD charter DeKalb Preparatory Academy. The area of the requested easement is defined as any portion of the property located within fifteen (15) feet of the centerline of the overhead distribution line(s) as installed in the approximate location shown on “Exhibit A”.

The purpose of this project is to install and maintain electrical and communication lines, poles, and equipment on the site. Georgia Power requests permission to maintain, repair and rebuild on all equipment including wires, transformers, and cables to strengthen the service to the DeKalb Preparatory Academy site off Austin Drive. Overhead lines in certain areas may be more prone to outages caused by trees contacting lines or vehicular collisions. Removing any trees and other obstructions to the lines and equipment will aid in providing the area with quality service.

Financial impact: The easement will directly benefit the DeKalb County School District. The financial impact of the easement will be $550.00 paid by Georgia Power Company to the District. Funds will be allocated to Charge Code 300.0000.4199.50.00271.9999.9990.8010.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Right of Entry agreement to Georgia Power for the purpose of constructing, operating, and maintaining underground and overhead equipment for distribution lines at the New Elementary School at Dresden site.

Details: The property site is 2449 Dresden Drive NE, Atlanta, GA 30341 - New Elementary School at Dresden Site.

The purpose of this Right of Entry is to grant Georgia Power temporary access rights to the Dresden school site. Installation of a new permanent transformer is planned. Georgia Power will be installing new underground and overhead equipment as well as distribution lines for the new permanent transformer at the New Elementary School at Dresden.

Financial impact: The easement will directly benefit the DeKalb County School District. The financial impact of the easement will be $10.00 paid by Georgia Power Company to the District. The payment will be allocated to cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the grant of an easement to the Georgia Power Company for upgrades to electric distribution facilities at the New Elementary School at Dresden Site.

Details: The purpose of the easement is to allow the Georgia Power Company to enter the easement area, to install, alter, maintain, inspect, renew, remove and repair electrical and communication lines, poles, and equipment on the Site. Georgia Power will maintain, repair and rebuild all equipment, including wires, transformers, fixtures and cables, to strengthen the service to the Dresden Elementary School. Overhead lines in various areas may be more prone to outages caused by trees contacting lines or vehicular collisions. Removing any trees and other obstructions to the lines and equipment or that interfere with the proper maintenance of service to the New Elementary School at Dresden will aid in providing the area with quality service. 

The property site is 2449 Dresden Drive NE, Atlanta, Ga 30341 - New Elementary School at Dresden Site. The area of the requested easement is defined as any portion of the site located within a) fifteen (15) feet of the centerline of the overhead distribution line (s) as shown in “Exhibit A”, b) within ten (10) feet of the centerline of the underground distribution line and c) within ten (10) feet of each side of any related above ground equipment or facilities.

Financial impact: The easement will directly benefit the Dekalb County School District. The financial impact of the easement will be $10.00 paid by Georgia Power Company to the District.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board") approve the use of the Sourcewell RFP #031022 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Gerflor USA, Inc., with Authorized Reseller, Ram Enterprises Inc., who will serve as a provider of installation services for wood flooring in the dance room, auditorium stage, and gymnasium at Martin Luther King Jr. High School in accordance with the terms and conditions contained therein, for a not to exceed amount of $517,140.

Details: The Division of Operations is requesting approval to use the Sourcewell Cooperative Agreement RFP# 031022 with Gerflor USA, Inc., and their Authorized Reseller, Ram Enterprises Inc., to perform wood flooring installation at MLK Jr. High School.
Sourcewell RFP 031022 permits the installation of wood flooring for K-12 education uses.

In 2016, a small fire damaged the gymnasium of Martin Luther King Jr. High School that triggered the sprinkler system to extinguish the fire. The wooden gym flooring suffered water damage from the sprinkler system and has slowly deteriorated over the years. To address the safety concerns relating to the damaged floor, the Division of Operations would like to replace the existing gym floor with a new wooden athletic floor that will include a drying system behind one bleacher bank seating to mitigate a similar water damage situation.

On January 20, 2022, Sourcewell issued RFP #031022, a public solicitation for Athletic Surfaces with Installation, and Related Equipment, Materials, and Services from which Supplier (Gerflor USA, Inc.) was awarded a contract based on their proposal’s response to the RFP. Ram Enterprises Inc. is an Authorized Reseller of Gerflor USA, Inc. and will use the Sourcewell contract to purchase the needed wood flooring and perform the installation.

The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.


Gerflor USA, Inc., 750 Veterans' Parkway, Bollingbrook, IL 60440 (Supplier)


Ram Enterprises Inc., Inc. (local) is located at 2540 E. Fifth Street, Montgomery, AL 36107 (Authorized Reseller - Installer)

Financial impact: The total contract amount for the dance room, auditorium stage, and gymnasium wood flooring replacement at MLK Jr. High School services is a not-to-exceed amount of $517,140.
The financial impact of the cooperative agreement with Gerflor USA, Inc. will be allocated from the General Fund code: 100.2600.543009.00011.7520.9990.8013.040.0000 MAINT-SYS-PARTS & MAJOR WORK

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board") approve DeKalb County School District (“DCSD”) use of the Sourcewell RFP #081523 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Hussey Seating Corporation, where their Exclusive Dealer, Southeastern Surfaces & Equipment, Inc. (SSE) will serve as a provider of installation services for bleacher seating in the gymnasium at Martin Luther King Jr. High School for a not to exceed amount of $319,557.01.

Details: The Operations Division is requesting approval of the use of the Sourcewell Cooperative Agreement RFP# 081523 with Hussey Seating Corporation, and their exclusive dealer, Southeastern Surfaces & Equipment, Inc. to perform bleacher seating installation at MLK Jr. High School. The Sourcewell RFP #081523 contract permits the installation of event seating for K-12 educational uses.

On August 15, 2023, Sourcewell issued RFP# 081523 for Event Seating and Staging Solutions with Related Accessories and Services from which Supplier (Hussey Seating Corporation) was awarded a contract based on their proposal’s response to the RFP. As the State of Georgia exclusive dealer of Hussey Seating Corporation products, Southeastern Surfaces & Equipment, Inc. will use the Sourcewell contract to purchase the needed bleacher seating and perform the installation.

The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.

Hussey Seating Corporation, 38 Dyer Street Ext., North Berwick, ME 03906


Southeastern Surfaces & Equipment, Inc. (local) is located at 1205 Peachtree Pkwy. Suite 1204, Cumming, GA 30041

Financial impact: The total contract amount for the gymnasium bleacher replacement at MLK Jr. High School services is a not-to-exceed amount of $319,557.01.
The financial impact of the cooperative agreement with Hussey Seating Corporation will be allocated from general funds. 100.2600.543009.00011.7520.9990.8013.040.0000 MAINT-SYS-PARTS & MAJOR WORK

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement - OMNIA Partners Cooperative contract No. # EV2516, Amendment No. 1, between DeKalb County School District (“DCSD”) and KONE, Inc. for the purchase of elevator services, repair, maintenance, and inspection/testing parts in accordance with the terms and conditions contained therein not to exceed $750,000.

Details: The Division of Operations is requesting approval to use the OMNIA Cooperative Contract #EV2516 with Kone, Inc. The use of this contract will provide access to elevator services on a twenty-four (24) hour, seven (7) days a week basis. This contract will be used to provide services that include elevator and wheelchair lift inspections, maintenance, and repair services in various facilities throughout the district.

On May 1, 2018, OMNIA RFP # EV2516 was issued for Elevator and Escalator Maintenance and Repair Services from which the Supplier - KONE, Inc. was awarded a contract based on their proposal to the RFP (Request for Proposal).

The initial contract effective date between OMNIA and KONE, Inc. was December 1, 2018, through November 30, 2024. The initial term was a six (6) year agreement from December 1, 2018, through November 30, 2024, with the option to renew for five (5) additional one -year (1) periods through November 30, 2029.

DCSD utilized the Cooperative agreement with KONE, Inc. from November 11, 2022, through November 30, 2024, as an initial one (1) year with four (4) - one (1) year renewals, through its own Agreement for Services (attached).
At this time, DCSD requires a new contract KONE, Inc. that will be based on the OMNIA_EV2516 Amendment No. 1, where OMNIA with KONE, Inc. has amended the agreement term through November 30, 2029.

DCSD requests approval to use the cooperative agreement (between OMNIA and KONE, Inc.) under Amendment No.1 to Contract #EV2516 as a new contract with a one (1) year contract term with subsequent renewals approved by the Board on a year-to-year basis. The new contract agreement between DeKalb County School District and KONE, Inc. shall be effective from June 1, 2025, through November 30, 2026.

Financial impact: The financial impact of the cooperative agreement with KONE, Inc.
for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations Division General Fund Budget in the amount not to exceed $750,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.0168
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the First Amendment to Lease Agreement between DeKalb County School District and the Clarkston Community Center Foundation.

Details: The lease covers the former Clarkston High School (“Old Clarkston High School”), now the Clarkston Community Center, located at 3703 College Avenue, Clarkston, GA, including designated grounds (Exhibit “A” - Legal Description of the property).
Exhibit A-1 (Map of the property).

Under the terms of the First Amended Lease Agreement, the term is for a period of 10 years beginning July 1, 2025, expiring June 30, 2035. The Lessee (Clarkston Community Center ) assumes full responsibility for:

Lessee’s expenses
Utilities
Ongoing general repairs and maintenance of the property

Financial impact: Per the First Amended Lease Agreement, Clarkston Community Center will pay One Dollar and no cents ($1.00) annually due on the commencement date and anniversary of the commencement date.

Revenues associated with this lease will be directed to the District’s General Fund.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the Cooperative Agreement - Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales for the purchase of twenty-five (25) - 2026 Blue Bird/Vision 48 Passenger Propane School Bus with lift from Yancey Bus Sales and Service in a not to exceed amount of $4,388,425.

Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales. On September 17, 2020, Sourcewell published a Request for Proposals (RFP) #110520 for Fleet and Facility-Related Vendor Managed Inventory and Logistics Management Solutions. As a Sourcewell participating state/entity or agency, the State of Georgia entered a Participating Addendum with Yancey Brothers for the provision of School Buses and Related Accessories. The Transportation Department will purchase (25) Special Needs school buses to meet the unique requirements of students with special needs.

This investment is not only a critical step toward providing equitable access to education, but it is also a legal and ethical obligation under the Americans with Disabilities Act (ADA) and the Individuals with Disabilities Education Act (IDEA). Purchasing dedicated special needs buses ensures compliance with federal mandates while also supporting the school district’s commitment to the inclusivity of all students. Investing in these buses is a necessary step toward ensuring that every student has the opportunity to learn and thrive in an environment that respects and accommodates their needs.

In accordance with the Board Policy DJE (Purchasing), Paragraph III.D3D.the purchase is made through contracts formally solicited and obtained by the State of Georgia, or any other political subdivision of the State of Georgia, the federal government, or some other governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale.

Financial impact: The purchase amount of $4,388,425 will be allocated Cost code SPEQUIP.80136.VEHICLES.and Charge Code 100.2700.573200.00011.7100.2410.8012.040.0000 and 100.2700.573200.41121.7100.2411.8010.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678-676-1483
Mr. Raymond E. Stanley, Executive Director; Student Transportation and Fleet, Division of Operations, 678-898-8055

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a contract award to TransTax Advisors LLC to provide strategic support and services in identifying and filing for eligible Federal tax credits and incentives related to clean energy initiatives.

Details: The contract supports DCSD’s clean energy initiatives and cost-reduction strategies by leveraging expert tax services to recover Federal incentives and refunds associated with propane buses and EV infrastructure. TransTax will review historical and current tax and fuel transaction data to identify both retrospective and prospective tax incentive opportunities. DCSD will retain final approval on which opportunities to pursue. TransTax will file claims, manage correspondence, and coordinate any inter-agency communication.

The term of the contract is a one (1) year contract with two (2) optional renewals.

Compensation is entirely performance-based:




25% f any retrospective tax savings/credits/refunds secured.
20% f any prospective tax savings realized during the contract term.




As below, this service does not require competitive solicitation per Board Policy Purchasing DJE:
II. B. Definitions


Professional services may also include services rendered by an individual licensed under Title 43 of the Official Code of Georgia who is in good standing and that individual is performing that service.

Examples f professional services include: accountants, actuaries, appraisers, architects, attorneys, brokerage firms, business consultants, educational consultants, engineers, financial advisors, land surveyors, landscape architects, mental health professionals, occupational therapists, physical therapists, physicians, program managers, psychologists, public relations professionals, recruiters, researchers, real estate appraisers, real estate brokers, speech-language pathologists, software engineers, translators, web designers, and members of state-regulated professions.


Professional services are typically better suited to a qualitative or subjective method of assessment, rather than a rigidly quantitative or objective method of assessment.

III B. 4. Competitive Selection of Capital Projects:
Exceptions to Competitive Selection:


Contracts for professional services, as defined above, shall be awarded in the manner best suited to allow a full assessment of professional abilities and other relevant criteria, while also ensuring an open and fair selection process that engenders public confidence. Competitive bidding seldom will be the best method for selecting professional services. ​

Financial impact: There is no financial impact associated with engaging TransTax. Compensation is entirely performance-based, aligning TransTax's incentives with the client's success. The fee structure is as follows:

Retrospective Success Fee: A 25% fee is applied to the total value of incentives secured through TransTax's efforts, payable upon realization of these incentives.


Based n Propane Fuel Consumption, we estimate a refund f $660,000.00 for the period July 2021 through December 2024.
TransTax fee from this amount would be $165,000.00, resulting in a net $500,000 t the district.


Prospective Success Fee: A 20% fee is applied to the projected value of future incentives identified and secured by TransTax, payable upon their realization.

This incentive-based approach ensures that TransTax's compensation is directly tied to the tangible benefits delivered to the client, with no financial obligation unless measurable incentives are secured.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1483
Mr. Raymond E. Stanley, Executive Director, Student Transportation and Fleet, 678-898-8055
Mr. Bernando C. Brown, Director, Student Transportation, 678-875-0090

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Adult Meal Price Plan for the DeKalb County School District Nutrition Program effective SY25-26.

Details: The expressed purpose of federal assistance is to safeguard the health and well-being of the Nation’s children, therefore, meals served to adults are neither eligible under the authorizing legislation and regulations for federal cash reimbursement, nor do they earn donated food assistance for the school food authority.

Breakfasts and lunches served to teachers, administrators, and other adults must be priced so that the adult payment in combination with donated foods is sufficient to cover the overall cost of the adult breakfast and lunch.

The minimum adult payment should reflect the price charged to students paying the school’s designated full price, plus the current value of federal reimbursement and donated food assistance for full price meals.

Meals served to these adults may not be claimed for reimbursement or counted towards the donated foods entitlement.

Financial impact: There is no impact to the General Fund. School Nutrition Services is an enterprise or self-sustaining entity which generates revenue based on meal participation and supplemental sales.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested the that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 22-15 for the purchase of frozen temperature control and dry food products for Gordon Food Service, Inc., not to exceed the amount of $12,513,927.92 for SY 25-26.

Details: On June 14, 2021, the Board approved the award of ITB 22-15 to Gordon Food Service, Inc. in the amount not to exceed $11,500,000.

Due to the excellent level of service provided by Gordon Food Service, Inc., School Nutrition Services (SNS) requests contract renewal of ITB 22-15 for the final renewal option with the same terms and conditions as the initial term contract effective July 1, 2025, through June 30, 2026.

This is the fourth of four (#4 of 4) contract renewals available under this contract.

Frozen temperature control and dry food products provided by Gordon Food Service, Inc., are delivered by the vendor to the schools.

Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122

Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $12,513,927.92 for SY25-26.

Board Policy DJE - Purchasing requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780

Effective: Upon Board approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:

Change Order No. 4 to Construction Works, Inc. for the Salem Middle School Major Building Systems Replacement project in a not-to-exceed amount of $430,446.23 that will be funded by budget reallocation.
E-SPLOST V budget reallocation in the amount of $430,446.23 from Program Contingency to the Contractor cost code.

Details: On September 21, 2022, the Board of Education approved a firm fixed price contract for Construction Works Inc., to perform the general contracting work as outlined by the proposal documents and an E-SPLOST V budget reallocation of $9,763.167.37 from Program Contingency to fund the award of RFP 22-752-020 for General Contractor Services to Construction Works, Inc. The budget reallocation was applied as follows:


Salem Middle School - $5,166,440
Redan Middle School - $2,356,281
Fairington Elementary School - $2,240,466.37


Change Order No. 04 for Salem Middle School Major Building Systems Replacement provides for the Owner requested items recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program-wide initiatives, unforeseen conditions and an extended construction schedule.

Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Change Order No. 4 for the total amount of $430,446.23 for the Construction Works, Inc. Change Order No. 4 due to Owner -requested items unforeseen conditions, and extended general conditions (extended construction schedule), will be allocated from the general contractor cost code (SP5FACCON.36535.GENCONTR) under the voter-approved E-SPLOST V program.

A budget reallocation of $430,446.23 from program contingency (SP5MANG.60235.PRGCONTIN) to the general contractor cost code will fund the Change Order No. 4.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:


Change Order No. 3 to Construction Works, Inc. for the Redan Middle School Major Building Systems Replacement project in a not-to-exceed amount of $180,798.15 that will be funded by budget reallocation.
E-SPLOST V budget reallocation in the amount of $180,798.15 from Program Contingency to the Contractor cost code.

Details: On September 21, 2022, the Board of Education approved a firm fixed price contract for Construction Works Inc., to perform the general contracting work as outlined by the proposal documents and an E-SPLOST V budget reallocation of $9,763.167.37 from Program Contingency to fund the award of RFP 22-752-020 for General Contractor Services to Construction Works, Inc. The budget reallocation was applied as follows:


Salem Middle School - $5,166,440
Redan Middle School - $2,356,281
Fairington Elementary School - $2,240,466.37

Change Order No. 03 for Redan Middle School Major Building Systems Replacement provides for the Owner requested items recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program-wide initiatives, unforeseen conditions and an extended construction schedule.

Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Change Order No. 3 for the total amount of $180,798.15 for Construction Works, Inc. Change Order No. 3 due to Owner -requested items, unforeseen conditions, and extended general conditions (extended construction schedule) will be allocated from the general contractor cost code (SP5FACCON.32235.GENCONTR) under the voter-approved E-SPLOST V program.

A budget reallocation of $180,798.15 from program contingency (SP5MANG.60235.PRGCONTIN) is required to fund this Change Order No. 3.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:


Change Order No. 5 to Evergreen Construction for the Midvale Elementary School -Major Systems Replacement that will be funded by the budget reallocation.
E-SPLOST V budget reallocation in the amount of $192,283 from Program Contingency to the General Contractor cost code which will allow the proper funds to be allocated to the necessary project cost code for the Evergreen Construction Change Order No. 5.

Details: On September 11, 2023, the Board of Education approved the award of a lump sum construction contract of $9,388,000.00 and E-SPLOST V budget reallocation of $5,440,435.00 for Evergreen Construction to provide General Contractor Services at Midvale Elementary School as outlined by the proposal documents.

This Change Order No. 05 covers the approved additional scope for the DeKalb County School District requested items as recommended by the project’s design and construction professionals and/or requested by DCSD Operations to fulfill program-wide initiatives.

Specific details related to the original scope of work for this project can be found on the District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The total amount of $192,283 for the additional scope of work outlined for the Midvale Elementary School Major Building Systems Replacement project is a budget reallocation of $192,283 from program contingency to the General Contractor cost code (SP5FACCON.34435.GENCONTR) under the voter-approved E-SPLOST V program.  

*A budget reallocation of $192,283 from program contingency is required to fund this Change Order No. 5. *

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588

Effective: Upon Board Approval and fully executed Change Order documents

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:

Change Order No. 4 to Construction Works, Inc. for the Fairington Elementary School Major Building Systems Replacement project in a not-to-exceed amount of $143,905.06 that will be funded by budget reallocation.
E-SPLOST V budget reallocation in the amount of $143,905.06 from Program Contingency to the Contractor cost code.

Details: On September 21, 2022, the Board of Education approved a firm fixed price contract for Construction Works Inc., to perform the general contracting work as outlined by the proposal documents and an E-SPLOST V budget reallocation of $9,763.167.37 from Program Contingency to fund the award of RFP 22-752-020 for General Contractor Services to Construction Works, Inc. The budget reallocation was applied as follows:


Salem Middle School - $5,166,440
Redan Middle School - $2,356,281
Fairington Elementary School - $2,240,466.37

Change Order No. 04 for Fairington Elementary School Major Building Systems Replacement provides for the Owner- requested items recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program-wide initiatives, unforeseen conditions and an extended construction schedule.

Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Change Order No. 4 for the total amount of $143,905.06 for the Construction Works, Inc. Change Order No. 4 due to Owner -requested items, unforeseen conditions and extended general conditions (extended construction schedule) will be allocated from the general contractor cost code (SP5FACCON.36135.GENCONTR) under the voter-approved E-SPLOST V program.

A budget reallocation of $143,905.06 from program contingency (SP5MANG.60235.PRGCONTIN) to the general contractor cost code will fund the Change Order No. 4.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 1 to SRS, Inc. for a not-to-exceed amount of $355,000 for design/build services to install a new HVAC System for Oak View ES as outlined in the Change Order No. 1 proposal documents.

Details: On March 11, 2024, the Board of Education approved a firm fixed price contract to SRS, Inc., in the contract amount of $1,923,000 to perform the design/build general contracting work as outlined by the proposal documents.

This Change Order No. 01 covers the approved additional scope for design/build services for the new HVAC System at Oak View ES and will address the need for the Gymnasium air conditioning (cooling), heating and ventilation equipment to replace existing gas-fired unit heaters and exhaust fans.

Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

SRS, Inc. will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. Change Order No. 1 will allow for the commencement of the design and construction of this project.

SRS, Inc. is located at 357 O’Dell Road, Griffin, Georgia 30224.

Financial impact: The total amount of $355,000 for SRS, Inc. for Change Order No. 1 - Oak View Elementary School Design/Build Roof Replacement / Gym HVAC project -will be allocated from the construction cost code SP6CIP.23936.GENCONTR.0305 under the voter-approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Keith Ball, Executive Director of Capital Improvements, 404-234-6985

Effective: Upon Board Approval and fully executed documents

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not-to-exceed amount of $10,000,000 to:



BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc.

Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be returned to the Board for formal approval in accordance with Board policy.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the contract for RFP 25-607 Computer Device Repair and Insurance Services to Stratix Corporation for an amount not to exceed $3,234,403.

Details: Instructional devices are a critical tool for students, enabling them to access educational resources, complete assignments, and participate in virtual classrooms. By purchasing device repair and insurance, the district can ensure that students have continuous access to these essential tools, minimizing disruptions to their learning experience.

Investing in insurance for devices is a cost-effective solution that can save the district significant amounts of money in the long run. Insurance covers accidental damage, loss, and theft, which are common occurrences in a school environment. Without insurance, the cost of repairing or replacing damaged devices would fall on the district, leading to increased expenses.

Providing insurance for devices ensures that all students, regardless of their socio-economic background, have equal access to functional devices. This is particularly important in a one-to-one device program where each student is issued a device. Insurance helps to bridge the digital divide by ensuring that all students have the tools they need to succeed.

With an insurance plan in place, the repair process for damaged devices becomes more efficient. This will minimize downtime by reducing the time it takes to get devices back into the hands of students.

The district has made significant investments in technology to enhance the educational experience. By purchasing insurance, the district can protect these investments and ensure that devices remain in good working condition throughout their lifecycle. This aligns with the district's commitment to providing high-quality educational resources to students and staff.

After a thorough review of all responses, the awarded vendor is Stratix Corporation. The decision was based on the Firm’s overview / company profile, scope of services, relevant experience and expertise, professional references, and cost of services.

Financial impact: $3,234,403
General Fund
100.2210.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the annual subscription for the wireless maintenance agreement from Integrated Communications Networks (ICN) at a cost not to exceed $128,000. This is a one-year maintenance agreement.

Details: The DeKalb County School District has been transforming the technology infrastructure to provide a more robust wireless connectivity. Students and staff are utilizing wireless technology to access instructional content and numerous cloud-based applications. The wireless maintenance agreement is an annual contract providing protection for all DCSD hardware and software licenses associated with the wireless infrastructure. This agreement is essential to ensuring continuous coverage and support for the wireless network that facilitates the connectivity of devices used by students and staff. It also safeguards against potential hardware and software failures for over 8000 DCSD wireless access points, licenses, and supporting servers, which collectively offer a secure wireless network for all DCSD-issued devices.

Financial impact: $128,000
General Fund
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve payment to Educational Funding Group, Inc. for E-rate consulting services at an amount not to exceed $80,000.

Details: The primary function of the Educational Funding Group (EFG) is to guide DCSD successfully through the myriad of rules and regulations of the federal E-rate program. This program provides funding for critical technology needs, such as the District’s WAN infrastructure, internet access and equipment needed to provide broadband across the DeKalb County Schools.

The E-rate program is designed to provide discounts to assist schools and libraries in the United States in obtaining affordable telecommunications and Internet access. The program is funded through the Universal Service fee and is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC).

The program covers two main categories:

● Category 1: This includes voice services and the transmission of Internet access within educational buildings.

● Category 2: This includes eligible equipment such as wireless access points, switches, routers, data cabling, and UPSs.

Financial impact: $80,000
General Fund
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the agreement with STEP CG for the Network Infrastructure Enhancement Phase II, in an amount not to exceed $1,015,851.60.

Details: The firewall upgrade addresses outdated hardware and performance limitations, enabling faster internet bandwidth, improved security, and reduced latency critical for meeting growing digital learning demands. Apex Managed Services delivers 24/7 proactive support and strategic IT oversight, helping stabilize operations, reduce the burden on internal staff, and align technology initiatives with district goals. The Managed VPN Failover Solution ensures uninterrupted access to digital resources by providing reliable secondary connectivity at critical sites, protecting instruction during primary network outages. The Incident Response Package offers expert, rapid assistance for unexpected network events, minimizing downtime and identifying vulnerabilities to prevent future disruptions. Finally, Aruba UXI Sensors simulate user activity to enhance visibility into end-user network performance, offering real-time insights that allow proactive issue resolution.

Financial impact: $1,015,851.60
SPLOST
306.2210.530000.80336.7600.9990.8010.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of managed print services and multi-function print device refresh to Lexmark International for an amount not to exceed $1,773,849.84.

This is year two of a five-year agreement. Each year the request to renew services will be brought to the Board of Education for approval.

Details: Managed Print Services (MPS) is a comprehensive program that provides management, maintenance, and supplies for multi-function printing devices. In 2024-25, the district replaced all multifunction printing devices (copiers). Prior to that, the last refresh was in 2016. The scope of the project was to replace the district’s current and end-of-life managed multi-function print devices (copiers) in all schools and centers and continue providing maintenance and support services to the devices. The vendor has provided equipment and services in accordance with the scope of work, requirements, and terms and conditions.

The benefits of this managed print services agreement include:

● Lower the total cost of ownership and device refresh

● Reduce environmental impact through lower energy consumption and increased sustainability

● Increase security for student information and sensitive documents

● Streamline operations, standardize equipment, and increase efficiency

● Defined Service level agreements for repairs

● Monitor and provide toner delivery when levels are low

● Provide the ability to proactively monitor the equipment for potential failures throughout the network

● Utilize a single vendor to manage and service all multifunction printing devices

This opportunity to modernize our printing infrastructure further supports the district’s technology infrastructure transformational initiatives.

Financial impact: $1,773,849.84
General Fund
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of Canvas Learning Management System with Instructure, Incorporated at a cost not to exceed $815,250.

Details: DeKalb County School District is committed to providing equitable access and instructional continuity through the implementation of Canvas as its learning management system. This instructional tool will allow the district to:

● Support teaching and learning in a virtual environment
● Support access to and utilization of the District's Board-approved curriculum
● Deliver professional learning for all staff members
● Facilitate and collect student assignments and assessments
● Integrate seamlessly with legacy systems such as Infinite Campus, Microsoft Office products, Google Apps for Education, and many other tools utilized by the district
● Analyze engagement data using many reports and analytics
● Promote parental engagement through the parent portal feature

The district's learning management system is a critical legacy system that requires a significant implementation period with ongoing compatibility and standardization with other systems and district processes. Canvas replaced the district's former learning management system (LMS), itsLearning, also referred to as VERGE, during the 2022-2023 school year.

Financial impact: $ 815,250.00
General Fund
100.1000.561200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of district-wide Viewsonic interactive panels and services from Virtucom (TIPS Contract No. 230901 & 240101) and CDW-G (Sourcewell Contract No. 121923) in accordance with the contract numbers listed, in an amount not-to-exceed $300,000.

Details: The use of the agreements with Virtucom through the TIPS Purchasing Cooperative and CDW-G through the Sourcewell Contract will provide access to a broad spectrum of office supplies and ensure that there will be no lapse in the ability to procure office supplies throughout the school district.

Financial impact: $300,000
SPLOST
306.1000.561600.80236.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested the Board of Education approve the purchase of internet connectivity options and associated infrastructure components from T-Mobile for an amount not to exceed $240,660. The district cost should not exceed $46,746, after the 90% E-rate discount.

Details: The district is committed to providing necessary support for students participating in remote learning experiences. This request specifically addresses the need to purchase internet connectivity options to assist students in households without connectivity to the internet.

The United States Congress passed a law authorizing the FCC to fund Internet connectivity technologies for K-12 schools, based on a school’s free and reduced lunch percentage.

The program covers or has covered:

● E-rate Category 1 (formerly Priority 1): Provides equipment and services to attach DCSD buildings to the DCSD Wide Area Network as well as Internet connectivity and Wireless hotspots. Current purchases, if approved, are reimbursed by up to 90%.


T-Mobile hotspots are eligible for E-rate funding. The E-rate program helps schools and libraries receive funding for eligible equipment and connectivity services, including mobile wireless Internet services that can be supported by and delivered with Wi-Fi hotspots.

Financial impact: If E-rate is awarded, the pre-discounted amount shall not exceed $240,660. The district cost should not exceed $46,746 after the 90% E-rate discount.

General Fund 100.2800.553000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: July 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the Board of Education approve the purchase of Evolv eXpedite Hardware and installation, including accessories for all high schools, District Offices, and Stadiums for an amount of $2,999,559.

Details: Advance Detection: The Evolv eXpedite utilizes 119kV X-Ray technology and AI for the detection of firearm components, explosives, and other metallic and non-metallic threats with a tunnel size of 50 cm wide x 40 cm tall for efficient screening.
Automation: Designed to autonomously scan bags using AI and high-speed technology. If a threat is detected, the green lights on the system turn red and the conveyor automatically stops.
High Throughput: Belt speed enables rapid screening, helping to reduce wait times and supporting free-flow entry in high-traffic venues.
Layered Security: By eliminating high-clutter bags moving through Evolv Express, the layered systems aim to operate at a higher security level, with the goal of keeping false alarm rates low. The technology allows individuals to enter school buildings without stopping, emptying pockets or bags or waiting in lines. Stations include technological devices that will be monitored by school safety personnel. The devices will identify specifically where the items in question are located to allow for quick intervention.

Financial impact: This purchase will be allocated under the Public Safety and Community Violence Reduction Grant in an amount not to exceed $2,999,559. Public Safety and Community Violence Reduction Grant

Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division
Mr. Tracey L. Whaley, Executive Director of Public Safety, Chief of Staff Division 678.873.8921

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the Board of Education approve the purchase of Axon Enterprise’s Body Cameras (Licenses included) in the amount of $464,710.78.

Details: The continued purchase of the Axon Enterprise Cameras and Basic License Bundle is not only necessary for maintaining the body-worn camera program but it is critical to the broader mission of public safety and community trust within the DeKalb County School District. This license ensures our officers are equipped with a reliable, fully functional system that supports transparency, accountability, and operational efficiency.
The bundle provides uninterrupted access to Evidence.com, Axon’s cloud-based digital evidence management platform, which allows for the secure and compliant storage of all video footage captured by officers in the field. This is essential for maintaining the chain of custody, fulfilling public records requests, supporting internal investigations, and providing indisputable evidence in legal proceedings. It ensures that officers are protected from false claims, while also reinforcing community confidence that their actions are recorded, reviewable, and just.

Financial impact: This purchase will be allocated under the Expendable Equipment GL account in the amount of $464,710.78.

100.2600.561500.40211.7510.9990.8010.010.0000 Expendable Equipment

Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division
Mr. Tracey L. Whaley, Executive Director of Public Safety, Chief of Staff Division 678.873.8921

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the Board of Education approve the purchase of Central Square Software for Records Management in the amount of $187,049.80.

Details: Records Management System (RMS)


Enables officers to create, manage, and access police reports, case files, evidence logs, and arrest records.
Helps with compliance and reporting to state and federal agencies.

Mobile and Field Reporting


Officers can file reports, access criminal records, and view dispatch info from their patrol cars or mobile devices.
Reduces time spent at the precinct and increases field efficiency.



Integration Capabilities
Integrates with body-worn camera systems and other tech platforms to centralize operations

Financial impact: This purchase will be allocated under the Professional and Tech Services GL Account in the amount of $187,049.80.

100.2600.53000.40211.7510.9990.8010.010.0000 Professional/ Tech Services

Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division
Mr. Tracey L. Whaley, Executive Director of Public Safety, Chief of Staff Division, 678.873.8921

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the April 2025 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the FY2027 DeKalb County School District Budget Calendar.

Details: The Budget Calendar provides a roadmap that outlines the review of current expenditures, analysis of financial activities, and future projections for the upcoming fiscal year.

Financial impact: No Financial Impact

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the Tax Levy Resolution, setting the millage rate at 22.78 mills for the support and maintenance of education, for the fiscal year 2025-2026.

Details: WHEREAS, the DeKalb County Board of Education is required by law to make
annually a recommendation of the millage rate to be levied.

BE IT, THEREFORE, RESOLVED, that the DeKalb County Board of Education
does hereby recommend the tax levy for the support and maintenance
of education as follows:

Twenty-two and seventy eight hundredths (22.78) mills on all taxable
property located in the DeKalb County School District for the support
and maintenance of education in said DeKalb School District.

BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Tax Commissioner, and the Board of Commissioners of said
County, with a request that the levy of taxes for the calendar year
2025 shall include the tax herein recommended and that all sums
derived there from be paid to the DeKalb County Board of Education.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Effective: July 2025 (FY2026)

Status: Attorney approval not required.

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the annual PowerSchool agreement in the amount of $465,226.57. PowerSchool, previously Allovue, will provide a platform for resource allocation and budget development.

Details: Allocate - The platform for the development of resource allocation for schools based on student enrollment and scholar needs.
Budget - The platform for the development of central office budgets aligned with District goals.
Manage - The platform will allow school leaders to display data from the system of record -Touchpoint/Munis in a user-friendly manner for the management of staffing and resources.
Budget Book - Formatting and development of the annual budget book that accompanies the Board adopted annual budget.

Financial impact: Funds will be paid from the GL account:
100.2500.530000.74711.9999.9990.8010.050.0000

Contact: Mr. Byron Schueneman, Chief Financial Officer, 678.676.0270

Status: Approved by General Counsel

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Finance Division

Request: It is requested that the Board of Education approve the renewal of RFP 22-12 to Bank of America (BOA) to provide banking and non-banking monetary services for the District for a period of one year effective from July 1, 2025 through June 30, 2026. This is the third renewal option of four. Additionally, approval of a contract amendment for documentation of PayMode services is requested.

Details: RFP 22-12 was competitively solicited through the Purchasing Department. It was posted to IonWave and the Georgia Procurement Registry on February 10, 2022. Electronic notification was sent to 26 vendors from the DCSD vendor bid list. Electronic notification was sent to 104 vendors through the State of Georgia Procurement Registry. Electronic notification was sent to 194 vendors through IonWave. Four (4) vendors responded to the solicitation. The responses were reviewed and four (4) were deemed responsive to the requirements of the solicitation by the Purchasing Department. This is the third renewal option of four.

Financial impact: This renewal has no financial impact on the district.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Finance Division, 678-676-0270

Status: Approved by General Counsel

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Office, Division of Finance

Request: It is recommended that the Board of Education approve the renewal of the annual subscription for the district's Enterprise Resource Planning (ERP) application and related professional services and development with Tyler Technologies in an amount not to exceed $1,086,926.89. This is a one-year agreement.

Details: As of June 13, 2024, the district has successfully transitioned Financial, HR, and Payroll activities from the legacy ERP system (CrossPointe) to the current ERP system (Munis). To ensure the ongoing effectiveness sustainability of this critical system, this agenda item requests funding for software renewal, professional development, and continued professional services for the deployment of the Time and Attendance module. The software renewal includes access to the application and critical data, as well as support, essential updates, and critical security patches.

Pursuant to Board of Education Policy DJE, the renewal of the Munis application subscription and purchase of professional services do not require a competitive bid because they meet the policy definition of a single source. Munis was competitively selected as the district’s Enterprise Resource System with Tyler Technologies as the vendor through RFP 16-477. RFP 16-477 was approved by the Board of Education on July 11, 2016. The district’s Enterprise Resource Planning (ERP) System, much like the district’s Student Information System, is a critical system that requires deep integration with other systems and district processes.

This agenda item includes the following:

Annual, hosting, support, maintenance which includes access to the application and critical data, as well as support, essential updates, and critical security patches. This support includes licensing and maintenance for the following functionality:


Human Resource Management software used for managing on-boarding/off-boarding of DCSD staff.
General ledger, budget, and accounts payable/receivable functions.
Purchasing software used for purchasing functions within the district including the creation and management of purchase orders.
Analytics and data reporting modules used for an array of human resources and financial reporting capabilities
Employee expense reimbursement functionality used for managing expense reimbursement for employees
Projects & grant accounting module used to track budget and spend by project and/or grant.
Cash management module used for the management/reconciliation of bank accounts and cash in-flows/outflows.
Asset Maintenance module which is used for managing operational work orders.
Vendor bid management module which allows vendors the ability to submit bids online.
Time & Attendance functionality which allows for the integration of work hours into the district’s ERP system for payroll processing.


The Employee Access (EA) module which provides employee pay/benefit information online for all employees.
Professional services which will support the continued deployment of a Time and Attendance module. The functionality will allow the district to better track work hours and time off requests,
Planned Annual Continuing Education (Pace) which provides training that can be scheduled as needed across all product areas. The plan also includes a bi-annual investment assessment activity that will help the district assess current use of the EERP solution with recommendations for optimization. A project manager will be assigned to DCSD to help schedule and coordinate all the PACE program activities and the bi-annual investment assessment.

Chronology:




School Year
Board Approval


2022 - 2023
$1,903,400.00


2023 - 2024
$2,351,016.00


2024 - 2025
$1,706,936.71






2025 - 2026 (Requested)
$1,086,926.89

Financial impact: Financial Impact:



Annual Subscription
Cost


Hosting, Support and Licensing
746,334.67


Employee Access Annual Renewal
90,570.90


Professional Services
194,600


Pace (Professional Development)
55,421.32


Total:
$1,086,926.89




Total Estimated: $1,086,926.89 (see breakdown below)
$194,600
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services)

$836,905.57
GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 (Software)
GL Code: 100.2500.561200.74711.9999.9990.8010.050.0000 (Software)

$55,421.32
GL Code: 100.2500.561200.00011.7600.9990.0308.070.0000 (Support Services)

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Effective: July 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Devon Q. Horton, Superintendent,
Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education adopt the DeKalb County School District FY2026 Budget.

Contact: Mr. Byron Schueneman, Chief Financial Officer, 678.676.0270

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the award of RFP 25-69 to Coca-Cola Bottling Company United-East, LLC, to provide districtwide beverage services for a period of one year. If approved, the award would include four (4) one (1) year renewal options.

Details: The RFP was issued and posted to the DCSD website on April 3, 2025. Notification of the solicitation was sent via email to 25 vendors from the DCSD vendor list, 556 vendors through the Georgia Procurement Registry, and 153 vendors through IonWave. The RFP was advertised in the Champion Newspaper on April 3, 2025 and April 10, 2025. Two (2) vendors responded to the solicitation. The responses were reviewed, and both were deemed responsive to the requirements of the solicitation.

Financial impact: The partnership is valued at an estimated $300,000 per year.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Effective: Upon Board Approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the June Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.

Status: Attorney Approval is Not Required

Summary: Presented by: Mrs. Tasha Davis-Mills, Chief of Human Resources, The Division of Human Resources

Request: It is requested that the Board of Education approve the personnel recommended for employment contracts for the 2025-2026 academic year as recommended in the annual report submitted to the Board of Education.

Financial impact: Approval of employment contracts to personnel impacts the salary cost codes associated with each employee’s work location.

Contact: Mrs. Tasha Davis-Mills, Chief of Human Resources, The Division of Human Resources, 678.676.1200

Status: Attorney Approval is Not Required

Summary: Presented by: Champion Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Request: It is requested that the Board of Education approve the contract with The Modern Classrooms Project to provide professional learning and mentorship to DeKalb County School District (DCSD) teachers for an amount not to exceed $150,000.

Details: The goal of The Modern Classroom Project is to empower educators to build classrooms that respond to every student’s needs. The Modern Classroom Project provides professional learning and mentoring so teachers can build self-paced, mastery-based instructional units leveraging technology to foster responsive, authentic learning based on student needs.

Expected outcomes include:

Teacher Impact:
• Teachers eliminate lectures by creating instructional videos
• Teachers replace one-size-fits-all pacing with flexible structures
• Teachers to assess students on mastery and not completion of tasks
• Teachers have more structure to support Independent Learning Days

Student Impact:
• Students to learn at their own pace with teacher support and guidance
• Students have the time they need to learn while always being challenged
• Students can progress to more advanced material when they are ready
• Students have access to review or make-up lessons as needed

Financial impact: The cost of the Modern Classroom Project will not exceed $150,000 to be paid from 100.1000.530000.00011.7150.9990.8010.020.0000

Contact: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership, (678) 676-0542

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Summary: Presented by: Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the Board of Education approve the Memorandum of Understanding between Big Brothers Big Sisters of Metro Atlanta and DCSD to provide Level Up: In-School Mentoring services to 400 students at Lithonia Middle School during the 2026 school year.

Details: The Level Up program utilizes 3 paid staff members, including 1 mentoring supervisor, and 2 lead mentors, who meet weekly with small groups of 5 students and host 10 1:1 sessions with students. They will have the capacity to serve 400 students, including group and individual sessions.

Financial impact: The cost to fund the Level Up program shall not exceed $249,995, and will be funded utilizing Title IV funds.

The total budget of $249,995 for the Level Up program will be allocated using funds from Purchased Professional and Technical Services: 462.1000.530000.03221.7020.1779. 8010.090.0000 under the Title IV grant.

Contact: Kishia K. Towns, Ph.D., Chief, Wrap Around Services, Division of Wrap Around Services, (678) 676-1913
Mrs. Denise Revels, Director, Wrap Around & Support Services, Division of Wrap Around Services, (678) 676-2011

Status: Approved by General Counsel is Pending

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the Board of Education approve the renewal to purchase the district-wide license, subscription, and training services from Naviance by PowerSchool Group LLC: College Career and Life Readiness (CCLR) Platform in accordance with The Interlocal Purchasing System (TIPS) Contract No. 210101 (not to exceed $425,000). The contract term is July 1, 2025, through June 30, 2026.

Details: The Board of Education approved Naviance (CCLR) on January 9, 2019, to provide a comprehensive college and career platform. The platform includes multiple self-discovery assessments, career assessments and exploration, communication features, best-fit matching tools for college-bound students, a tracking system for college application submissions, virtual college representative meetings, scholarship searches, an electronic transcript process, electronic surveys, goal-setting tools, and a work-based learning feature. State-mandated B.R.I.D.G.E. Law Lessons are completed and captured in Naviance. Additionally, Child Protection Units and Bullying Lessons are assessed within this platform, and the data reports are submitted annually to the GADOE.

During the 2024-2025 school year, as of 05/08/2025, students have accessed Naviance 303,632 times. High school students logged in 141,657 with an average of 5.2 logins per student. Middle school students logged in 155,395 with an average of 7.8 logins per student. A total of 4,604 12th grade students have at least one active application (77.48%), and 3,822 students have submitted college applications (64.24%). Additionally, 80% of high school students have completed at least one Self-Discovery Assessment and 89% of middle school students have completed at least one Self-Discovery Assessment.

Financial impact: The total cost to renew the purchase of the Naviance platform is $351,386.62. We are requesting a not-to-exceed amount of $425,000, under Purchased Professional and Technical Services, Charge Code: 100.2010.530000.00011.7040.9990.8010.090.0000. An additional amount has been added for platform customizations and program enhancements scheduled for release within the school year. The PowerBuddy AI tool is a potential feature that is included in the roadmap for launch this year.

Contact: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services, 678-676-1811
Mr. Christopher Key, Executive Director of Student Advancement, Division of Wrap Around Services, 678-485-9544

Status: Pending Approval by the Office of Legal Affairs

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity

Request: It is a requested that the Board of Education approve the first of four, one-year renewals for RFQ 24-565 Northside Athletic Trainers provided by Northside Hospital, Inc., in the amount not to exceed $1,900,000.

Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualification (RFQ) was issued on March 7, 2024. Electronic notification was sent to 41 vendors from the DCSD vendor list, 194 vendors through the State of Georgia Procurement Registry (GPR), and 175 vendors through IonWave (DCSD solicitation portal). Two bids were reviewed and deemed responsive to the requirements of the solicitation. The two bids were evaluated by an evaluation committee, consisting of four staff members from the Athletics Department. Northside Hospital met all the requirements and was the most responsive bid for RFQ 24-565. The renewal is aligned with the scope of work submitted in RFQ-24-565, and the renewal spend limit is not to exceed $1,900,000.

Financial impact: The total budget for these services is allocated from the cost code (607.3200.530000.60767.7090.9990.8010.092.0000) under the Athletics’ Revenue Fund Budget in an amount not to exceed $1,900,000.

Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity, 678-676-0485
Mrs. Myss Johnson-Jelks, Executive Director of Athletics, Division of Access & Opportunity, 678.676.1824

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the DeKalb County Board of Education accept Dunwoody High School’s Parent Teacher Student Organization (PTSO) and Dunwoody Wildcat Fund donation of one portable restroom trailer to house at Dunwoody High School at an estimated value of $80,000.

Details: Dunwoody High School’s Parent Teacher Student Organization (PTSO) and Dunwoody Wildcat Fund donated one portable restroom trailer to Dunwoody High School to improve accessibility, sanitation,
and enhance the usability of the athletic fields. The portable restroom trailer has three individual bathrooms, one of which is ADA compliant and includes a sink and toilet in each bathroom.

Financial impact: There is no financial impact to Dunwoody High School or the district to accept Dunwoody High School’s Parent Teacher Student Organization (PTSO) and Dunwoody Wildcat Fund's donation of one portable restroom trailer.

Contact: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0898
Dr. Marcia Oglesby, Director, Grants and Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0375

Effective: August 1, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships,

Request: It is requested that the Board of Education accept the donation of $10,000 from the Hawthorne Elementary School ’s Parent Teacher Organization as a one-time donation per Board Policy DFK “Gifts and Bequests Guidelines”.

Details: Hawthorne Elementary School ’s Parent Teacher Organization is requesting approval to accept their one-time donation of $10,000 for the cost of materials, delivery, and construction of the outdoor classroom.

The DeKalb County School District Operations Division has worked with the Hawthorne Elementary School administration and Parent Teacher Organization to ensure these improvements meet all design and construction standards and guidelines.

Financial impact: The agreement would require a one-time donation of $10,000 that will be provided by Hawthorne Elementary School ’s Parent Teacher Organization.

Contact: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0898

Effective: July 2025

Status: Attorney Approval Not Needed

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the DeKalb County School Board of Education approve Hawthorne Elementary School’s awarded Georgia Council for the Arts (GCA) mural grant ($7,600 awarded from GCA with a matching $7,600 provided by the Hawthorne Elementary School Foundation, totaling $15,200.

Details: Hawthorne Elementary School Foundation was awarded a $7,600 50/50 matching grant from the Georgia Council for the Arts on July 1, 2024, to complete a student- and community-led mural project by June 30, 2025 (potentially extended to August 30, pending DeKalb County School Board approval in June 2025).
Project Highlights:

Artist Involvement: Local muralist Aysha Pennerman led a schoolwide “What is Mural Art” series during Career Day in March 2025 and facilitated five classroom sessions to introduce mural design, cultural themes, and art as a profession.
Student Workshops: Students generated ideas during regular art classes, focused on celebrating Hawthorne’s diverse student body.
Mural Design: Ms. Pennerman will create a design based on student input, to be approved by school leadership and the Foundation.
Community Painting Days: Using a paint-by-numbers approach, students (especially grades 4-5), families, and community members will help paint the mural.
Mural Reveal: The project will culminate in a community celebration to unveil the finished work.

Timeline: February-August 2025
Location: Hawthorne Elementary School (site TBD in coordination with DeKalb Schools)
Participants: All 315 students, faculty, families, and the broader community.

Financial impact: Georgia Council for the Arts will provide the $7,600 matching grant.
Hawthorne Elementary School Foundation will provide the matching $7,600.

Contact: Ms. Kia Henley, Hawthorne Elementary School Principal, 678-874-2802
Ms. Lauren Anderson, Hawthorne Elementary School Foundation President, 404-791-7189
Ms. Deanna Murphy, Hawthorne Elementary School Foundation Board Member, 404-447-6513

Effective: July 1, 2024 to June 30, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services

Request: It is requested that the Board of Education approve the renewal of the District’s Excess Workers’ Compensation and Employer’s Liability Insurance coverage with Safety National Casualty Corporation (“Safety National”), for $417,250.

Details: This item requests that the Board of Education approve the renewal of the District’s Excess Workers’ Compensation & Employer’s Liability Insurance Policy with Safety National. Although Star Insurance Company (“Star”) has insured the District for the last nine years, the District’s broker, Edgewood Partners Insurance Center (“Epic”), marketed and negotiated the renewal of this policy with ten (10) different insurance companies, including the incumbent, Star. The most favorable renewal was received from Safety National. This year, Safety National did provide a flat rate. For this year’s renewal, the incumbent, Star, was unable to provide a flat rate. This means that Star would increase the rate per payroll dollar, which would result in a premium increase. For the remaining eight (8) insurance companies, inability to provide a flat rate, hardening market conditions, the District’s loss history, the District’s tight deadline for submission of quotes, coverage sought for police officers with the Public Safety Department, and the District’s increase in estimated payroll, resulted in a lack of quote submissions. These factors have also resulted in a premium increase for this year.

This year’s $417,250 premium represents a $105,575 premium dollar increase over the 2024 premium of $311,675. The 2023 premium was $272,800. To provide the District with the most premium savings, the option which increases the District’s retention amount from $1,250,000 to $1,500,000 was selected again this year. This year’s estimated premium is subject to a final audit which could result in an additional premium or return of any premium overpayment.

Safety National’s quote provides a statutory limit for workers’ compensation. The policy limit for Employer’s Liability is $2,000,000.00 per occurrence.

Financial impact: This is a budgeted expense within the Risk Management budget. The cost code is 100.1000.526000.15311.7490.9990.8010.080.1531. The amount of the premium is $417,250.

Contact: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services, 678-676-0159

Mr. Glinton R. Darien, Jr., Director of Legal Affairs, Division of Legal Services, 678-676-0403

Effective: July 1, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services

Request: It is requested that the Board of Education approve the renewal of the District’s Excess Cyber Risk Insurance coverage with Liberty Surplus Insurance Corporation (“Liberty”), for $143,884. This cost is an early indication of the renewal quotation. Although not anticipated, the final quotation from Liberty may exceed this figure.

Details: This item requests that the Board of Education approve the renewal of the District’s Excess Cyber Liability Insurance Policy with Liberty. The Alliant Property Insurance Program (“APIP”) currently provides the underlying coverage for the District’s cyber liability. Liberty has insured the District’s Cyber Liability exposure since February of 2024 when coverage was purchased to enhance the existing coverage provided as part of the District’s property insurance through APIP.

Financial impact: This is a budgeted expense within the Risk Management budget. The cost code is 100.2600.552000.00011.7490.9990.8010.080.7498. The amount of the premium is $143,884.

Contact: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services, 678-676-0159

Mr. Glinton R. Darien, Jr., Director of Legal Affairs, Division of Legal Services, 678-676-0403

Effective: July 1, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services

Request: It is requested that the Board of Education approve the renewal of the District’s Property and Cyber Liability Insurance coverage with Alliant Property Insurance Program (“Alliant”), for $3,544,904. This cost is an early indication of the renewal quotation. Although not anticipated, the final quotation from Alliant may exceed this figure.

Details: This item requests that the Board of Education approve the renewal of the District’s Property and Cyber Liability Insurance. The District's property insurer for the period January 1, 2019, through January 1, 2021, was FM Global Insurance Company (“FM Global”). Notice was received in the fall of 2020 that FM Global would be imposing substantial premium increases, eliminating physical damage coverage for District vehicles, and increasing retention levels. Therefore, the District’s insurance broker, Edgewood Partners Insurance Center, Inc. (“Epic”), initiated a comprehensive remarketing of the District’s insurance program and approached insurers that have traditionally served large public school district property portfolios like the District’s portfolio. The District’s current insurer, Alliant, was included in this remarketing search. A summary of the most recent remarketing effort is contained on page 5 of the attached Property and Cyber Liability Insurance Renewal Indication, received from Epic and dated May 2, 2025, (“Indication”). Due to the current market conditions, claims submitted by the District, and an increase in the total insured value, the responses from insurance companies did not significantly differ.

As a result of Epic’s remarketing, at its December 7, 2020, meeting, the Board of Education approved the purchase of a semi-annual policy from Alliant for the period of January 1, 2021, through July 1, 2021. A semi-annual policy was purchased since the FM Global policy expired January 1, 2021, and since Alliant had a common expiration date for all members of July 1, 2021. Alliant provided a substantial savings over FM Global while including additional coverages. During the negotiations, Alliant agreed to keep the property rate flat for the first eighteen months barring any significant claims by the District or dramatic changes within the insurance industry.

Unfortunately, during the 2021 calendar year alone the insurance marketplace changed dramatically. Many insurers were no longer willing to insure public entity accounts like the District’s profile. Several reasons are given, including but not limited to, the impact of the COVID-19 pandemic, devastating winter storms, high profile cybersecurity attacks, tightening underwriting standards, and higher than expected loss developments from prior claims. In addition, mounting losses from civil unrest and wildfires on the west coast are other reasons given in response to questions of why a quote was not provided. Further, those insured entities with losses could expect to realize a rate increase more than 15%. The District, during the 2021 calendar year, experienced property losses which resulted in claims filed with its insurer.

Therefore, due to the marketplace changes that took place during the 2021 calendar year, at the June 14, 2021, meeting, the Board of Education approved the purchase of an annual insurance policy from Alliant for the period of July 1, 2021, through July 1, 2022. At its June 6, 2022, meeting, the Board of Education approved the renewal of the insurance policy with Alliant for the period of July 1, 2022, through July 1, 2023. Likewise, at its June 12, 2023, meeting, the Board of Education approved the renewal of the insurance policy with Alliant for the period of July 1, 2023, through July 1, 2024.

This agenda item seeks the renewal of the annual Property and Cyber Liability Insurance Policy with Alliant, for July 1, 2025, through July 1, 2026. The Alliant program currently provides coverage for the District’s Property, Cyber Liability, and Vehicle Physical Damage. Unfortunately, the outlook for the second quarter of 2025 remains challenging. Property insurance rate increases are slowing, but natural catastrophes, buildings with large footprints, and aging infrastructure, remain challenges.

Financial impact: This is a budgeted expense, within the Risk Management budget. The account code from which the expense will be paid is: 100.2600.552000.00011.7490.9990.8010.080.7498.
The amount of the premium is $3,544,904.

Contact: Mr. H. Eric Hilton, Chief Legal Officer, Division of Legal Services, 678-676-0159
Mr. Glinton R. Darien, Jr., Director of Legal Affairs, Division of Legal Services, 678-676-0403

Effective: July 1, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Request: It is requested that the Board of Education accept the proposed revisions to Board Policy BHA: Board Member Conflict of Interest lay on the table at the June 9, 2025, Board Meeting for stakeholder feedback until June 20, 2025, and be considered for adoption at a future Board Meeting.

Details: Board Policy BHA: Board Member Conflict of Interest has been presented and reviewed by the Board Policy Committee. The Policy Review Committee recommended the proposed revisions.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Request: It is requested that the Board of Education accept the recommendation to rescind Board Policy CEI: Superintendent Evaluation lay on the table at the June 9, 2025, Board Meeting for stakeholder feedback until June 20, 2025, and be considered for adoption at a future Board Meeting.

Details: The rescission of Board Policy CEI: Superintendent Evaluation was presented and reviewed by the Board Policy Committee. The Policy Review Committee recommended rescinding this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Request: It is requested that the Board of Education allow the proposed version of Board Policy BBD: Board-School Superintendent Relations lay on the table at the June 9, 2025, Board Meeting for stakeholder feedback until June 20, 2025, and be considered for adoption at a future Board Meeting.

Details: Board Policy BBD: Board- School Superintendent Relations was presented to and reviewed by the Board Policy Committee. The Policy Review Committee recommended creation of this policy.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

It is requested that the DeKalb County Board of Education convene the June 9, 2025, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

*Speakers
1. Ansley Smith
2. Robert Nisby
3. Dr. Subrena Glenn
4. James Alec Gelin
5. Ken Schroeder
6. Luay Sami
7. Carla Weston-Brown
8. Kim Ault
9. Dejah Ault
10. Henry Carey
11. Lesley Dixon
12. Marjan Nadir

Summary: It is requested that the DeKalb County Board of Education approve the June 9, 2025, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Bridgette Allen, to the position of Area Superintendent of Middle Schools, in the Division of Schools & Leadership .

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Chardra Carter to the position of Director of Fleet Services in the Division of Operations.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the June 9, 2025, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____