Agenda Item
iii. E-SPLOST V Project ~ CHANGE ORDER REQUEST ~ Evergreen Construction ~ #344-35 for Midvale Elementary School -Major Systems Replacement ~ Change Order No. 5 ~ Owner Requested Items and Unforeseen Conditions ~ Budget Reallocation and Change Order No. 5 (Not to exceed $192,283)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
Change Order No. 5 to Evergreen Construction for the Midvale Elementary School -Major Systems Replacement that will be funded by the budget reallocation.
E-SPLOST V budget reallocation in the amount of $192,283 from Program Contingency to the General Contractor cost code which will allow the proper funds to be allocated to the necessary project cost code for the Evergreen Construction Change Order No. 5.
Why: Approval of the budget reallocation and Change Order No. 5 will provide necessary funds for unforeseen conditions with the existing facility, Owner (DeKalb County School District- “DCSD”) requested items, and further needed improvements related to safety, security, and health, as outlined in the Change Order No. 5 for Midvale Elementary School.
Approval of Change Order No. 5 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved the award of a lump sum construction contract of $9,388,000.00 and E-SPLOST V budget reallocation of $5,440,435.00 for Evergreen Construction to provide General Contractor Services at Midvale Elementary School as outlined by the proposal documents.
This Change Order No. 05 covers the approved additional scope for the DeKalb County School District requested items as recommended by the project’s design and construction professionals and/or requested by DCSD Operations to fulfill program-wide initiatives.
Specific details related to the original scope of work for this project can be found on the District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total amount of $192,283 for the additional scope of work outlined for the Midvale Elementary School Major Building Systems Replacement project is a budget reallocation of $192,283 from program contingency to the General Contractor cost code (SP5FACCON.34435.GENCONTR) under the voter-approved E-SPLOST V program.
*A budget reallocation of $192,283 from program contingency is required to fund this Change Order No. 5. *
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588
Effective: Upon Board Approval and fully executed Change Order documents
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Change Order Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___5/14/2025______________ Due Date: __5/19/2025__________3 to 5 business
days)
Background information/Detail: E-SPLOST V Project ~ Change Order Request ~ Evergreen
Construction ~ #344-35 for Midvale Elementary School -Major Systems
Replacement ~ Change Order No. 5 ~ Owner Requested Items and Unforeseen
Conditions ~ Budget Reallocation and Change Order No. 5– Not to Exceed
$231,807.00
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton,Esq.
Comments: ____________________________________________________________________________
Change Order contained none of the required signatures at the time of legal review.
______________________________________________________________________________________