Agenda Item
vi. Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ BRPH Architects Engineers, CDH Partners, Inc., Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS), Collins, Cooper, Carusi Architects, Cooper Carry, Inc., Corgan, Croft & Associates, PC, DAG Architects, Foreman Seeley Fountain Inc., Gardner Spencer Smith Tench & Jarbeau (GSST&J), Goodwyn, Mills, and Cawood LLC, (GMC), KHAFRA Engineering, Lyman Davidson Dooley, Inc., Manley Spangler Smith Architects ~ PBK Architects, (MSSA-PBK), PGAL, Inc., Raymond Engineering ~ Georgia, Inc., Smallwood, Reynolds, Stewart, Stewart & Associates, Inc., MOSA Architects, SRJ Architects, Stanley Love-Stanley PC, and Sy Richards, Architects Inc. ~ Contract Renewal #1 of 4 (Not to exceed $10,000,000) ~ Updated 6.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not-to-exceed amount of $10,000,000 to:
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc.
Why: This request is a contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-SPLOST projects.
This request extends the agreement for an additional year effective June 1, 2025, through May 30, 2026.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be returned to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 04/10/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Phyllis Constantino
NAME:
MEDALLION INSURANCE SERVICES PHONE (704) 256-6000 FAX (704) 256-6001
(A/C, No, Ext): (A/C, No):
PO Box 79089 E-MAIL phyllis@medallioninsurance.com
ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
Charlotte NC 28271 INSURER A : RLI Insurance Company 13056
INSURED INSURER B :
Croft & Associates, Inc. INSURER C :
3380 Blue Springs Rd INSURER D :
INSURER E :
Kennesaw GA 30144 INSURER F :
COVERAGES CERTIFICATE NUMBER: CL24102111015 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED 1,000,000
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ 10,000
A Y Y PSB0002573 11/05/2024 11/05/2025 PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO- 2,000,000
POLICY JECT LOC PRODUCTS - COMP/OP AGG $
OTHER: AUTOMOBILE LIABILITY HIRED/NON-0WNED $ 1,000,000
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $
(Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 5,000,000
A EXCESS LIAB CLAIMS-MADE Y Y PSE0001818 11/05/2024 11/05/2025 AGGREGATE $ 5,000,000
DED RETENTION $ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
A OFFICER/MEMBER EXCLUDED? N/A Y PSW0002498 11/05/2024 11/05/2025
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
EACH CLAIM $3,000,000
PROFESSIONAL LIABILITY
A CLAIMS-MADE RDP0056303 11/05/2024 11/05/2025 AGGREGATE $3,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RFQu No 24-752-017. DeKalb County School District and Owner; Reference Additional Insured per CGL/Umb Blanket Ends. Blanket Waiver of Subrogation
applies when required by written contract. All policy forms and endorsements are applicable and are available upon request.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb County School District ACCORDANCE WITH THE POLICY PROVISIONS.
1780 Montreal Rd
AUTHORIZED REPRESENTATIVE
Tucker GA 30084
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID:
LOC #:
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY NAMED INSURED
MEDALLION INSURANCE SERVICES Croft & Associates, Inc.
POLICY NUMBER
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance: Notes
Cyber Policy: C-4LRY-072799-CYBER-2024 - 7/16/2024 to 7/16/2025: Coalition Insurance Solutions, Inc. Aggregate Policy Limit of Liability $1,000,000
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13
(Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce
our right against the person or organization named in the Schedule.
(This agreement applies only to the extent that you perform work under a written contract that requires you to obtain
this agreement from us.)
This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
Cobb County, its officers, officials, employees, agents, and volunteers
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective 11-05-2023 Policy No. Endorsement No.
Insured PSW0002498 Premium 12524
Croft & Associates, Inc.
Insurance Company Countersigned by ___________________________________________
RLI Insurance Company
WC 00 03 13
(Ed. 4-84)
1983 National Council on Compensation Insurance.
Policy Number: PSW0002498 RLI Insurance Company
Named Insured: Croft & Associates, Inc.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® NOTICE OF CANCELLATION OR
NONRENEWAL INCLUDING NONPAYMENT OF PREMIUM –
DESIGNATED PERSON OR ORGANIZATION
Schedule
Designated Person or Organization:
Cobb County, GA
Email Address:
US Mail Address:
c/o Parks
100 Cherokee St
Marietta, GA 30060
If we cancel or chose to nonrenew this policy for any reason other than nonpayment of premium we will provide written
30 days before the effective date of the cancellation or nonrenewal to the designated person or
notice at least (___)
organization in the above schedule. For cancellation due to nonpayment of premium we will provide written notice at least
10 days before the effective date of cancellation to the designated person or organization in the above schedule.
Such notice will be sent via the US mail address or E-mail address listed above. Proof of mailing or e-mailing will be
sufficient proof of notice
PPK 2107 05 11 Page 1 of 1
FILING POLICY NO.: C-4LRY-072799-CYBER-2023
ENDT. NO.: 24
WAIVER OF SUBROGATION PER CONTRACT ENDORSEMENT
Form Number SP 15 810 0318
Effective Date of Endorsement July 16, 2023
Named Insured Croft & Associates, Inc.
Filing Policy Number C-4LRY-072799-CYBER-2023
Issued by Arch Specialty Insurance Company,
(Name of Insurance Company) Allianz Underwriters Insurance Company,
Ascot Specialty Insurance Company,
Fortegra Specialty Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
COALITION CYBER POLICY
In consideration of the premium charged for this Policy, it is hereby understood and agreed that:
SECTION IV, YOUR OBLIGATIONS AS AN INSURED, OBLIGATION TO PRESERVE OUR RIGHT OF SUBROGATION is
deleted and replaced with the following:
OBLIGATION TO PRESERVE In the event of any payment by us under this Policy, we will be subrogated to
OUR RIGHT OF SUBROGATION all of your rights of recovery. You will do everything necessary to secure and
preserve such subrogation rights, including the execution of any documents
necessary to enable us to bring suit in your name. You will not do anything
after an incident or event giving rise to a claim or loss to prejudice such
subrogation rights without first obtaining our consent.
This obligation does not apply to the extent that the right to subrogate is
waived by you under a written contract with that person or organization,
prior to the incident or event giving rise to the claim or loss.
All other terms and conditions of this Policy remain unchanged.
This endorsement forms a part of the Policy to which attached, effective on the inception date of the Policy unless
otherwise stated herein.
SP 15 810 0318 1 of 1
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13
(Ed. 4-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce
our right against the person or organization named in the Schedule.
(This agreement applies only to the extent that you perform work under a written contract that requires you to obtain
this agreement from us.)
This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
Any person or organization that you have agreed with in a written contract to provide this agreement.
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective 11-05-2024 Policy No. Endorsement No.
Insured PSW0002498 Premium
Croft & Associates, Inc.
Insurance Company Countersigned by ___________________________________________
RLI Insurance Company
WC 00 03 13
(Ed. 4-84)
1983 National Council on Compensation Insurance.