Agenda Item
v. Contract ~ Cooperative Agreement ~ Sourcewell RFP#031022 ~ Gerflor, USA ~ (RAM Enterprises Inc., - Authorized Reseller) ~ Wood Flooring Replacement Installation ~Martin Luther King, Jr. High School (Not to exceed $517,140)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board") approve the use of the Sourcewell RFP #031022 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Gerflor USA, Inc., with Authorized Reseller, Ram Enterprises Inc., who will serve as a provider of installation services for wood flooring in the dance room, auditorium stage, and gymnasium at Martin Luther King Jr. High School in accordance with the terms and conditions contained therein, for a not to exceed amount of $517,140.
Why: Approval of the use of the Cooperative Agreement with Gerflor USA, Inc., where Ram Enterprises Inc., as the Authorized Reseller of Gerflor USA, Inc., products through Sourcewell will provide the replacement of wood flooring at MLK Jr. High School.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
The approval of the use of this Cooperative Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The Division of Operations is requesting approval to use the Sourcewell Cooperative Agreement RFP# 031022 with Gerflor USA, Inc., and their Authorized Reseller, Ram Enterprises Inc., to perform wood flooring installation at MLK Jr. High School.
Sourcewell RFP 031022 permits the installation of wood flooring for K-12 education uses.
In 2016, a small fire damaged the gymnasium of Martin Luther King Jr. High School that triggered the sprinkler system to extinguish the fire. The wooden gym flooring suffered water damage from the sprinkler system and has slowly deteriorated over the years. To address the safety concerns relating to the damaged floor, the Division of Operations would like to replace the existing gym floor with a new wooden athletic floor that will include a drying system behind one bleacher bank seating to mitigate a similar water damage situation.
On January 20, 2022, Sourcewell issued RFP #031022, a public solicitation for Athletic Surfaces with Installation, and Related Equipment, Materials, and Services from which Supplier (Gerflor USA, Inc.) was awarded a contract based on their proposal’s response to the RFP. Ram Enterprises Inc. is an Authorized Reseller of Gerflor USA, Inc. and will use the Sourcewell contract to purchase the needed wood flooring and perform the installation.
The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
Gerflor USA, Inc., 750 Veterans' Parkway, Bollingbrook, IL 60440 (Supplier)
Ram Enterprises Inc., Inc. (local) is located at 2540 E. Fifth Street, Montgomery, AL 36107 (Authorized Reseller - Installer)
Financial impact: The total contract amount for the dance room, auditorium stage, and gymnasium wood flooring replacement at MLK Jr. High School services is a not-to-exceed amount of $517,140.
The financial impact of the cooperative agreement with Gerflor USA, Inc. will be allocated from the General Fund code: 100.2600.543009.00011.7520.9990.8013.040.0000 MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
March 21, 2025 Sourcewell Vendor #031022-GER
DeKalb County School District
Chante Lemon
Operations Senior Project Manager
Sam A. Moss Center
1780 Montreal Road
Tucker, GA 30084
Via Email: chante_lemon@dekalbschoolsga.org
RE: Martin Luther King High School – Gym Flooring Demo & Install (up to 14,650sf)
We propose to furnish all materials, freight, and labor necessary to remove and dispose of the
existing wood flooring system, minor prep of the substrate, and install the new wood athletic
flooring system. The new wood athletic flooring system (Connor Anchored Rezill sleeper DIN)
will consist of 25/32” x 2-1/4” x 2nd & Better grade Connor Laytite Maple, over one (1) layer
1/2" CDX plywood, over 1”x3” anchored Sleepers with ½” pads attached to bottom of sleepers.
The system will sit on top of a 10-mil poly vapor barrier. We will then apply 2 coats of water-
based seal, paint the below specified game lines and graphics similar to the current layout:
• 1 main basketball court
• 2 cross basketball courts – OB corner tick marks ONLY
• 1 main volleyball court
• 2 cross volleyball courts
• border – up to 36” on the sides and up to 48” on the ends
• “LIONS” (x 2 total) – within border at each end, up to 36” high (Natural Maple)
• “MLK” (x 2 total) – up to 36” high x up to 12’ long, catty-cornered at opposite sides of
the court
• “GHSA” (x 2 total) – up to 36” high x up to 6’ long, main basketball key areas
• Lion logo (x 2 total) – up to 7’ high x up to 6’ wide, catty-cornered at opposite sides of
the court (up to 4 colors)
• staining of the main basketball court 3-pt. areas
After painting, we will then apply 2 coats of water-based finish. We will complete this work for
the total sum of:
$394,460.00.
CONTINUE NEXT PAGE
RAM Enterprises, Inc. 2540 E. Fifth Street, Montgomery, AL 36107
334-834-6789 phone ∆ 334-834-6230 fax ∆ www.ramfloors.com
Price Quoted Includes:
- P&P bonds
- provide and install a complete Drying System behind one bleacher bank seating assembly
for additional protection against potential substrate moisture issues
- remove existing base and replace with new 4” rubber vent cove base (up to 407 LF)
- furnish and install three (3) sets (6 total) of volleyballs cover plates
- raising of the six (6) basketball goals
- one (1) set of calcium chloride moisture tests
- ADA Ramps / metal transitions and thresholds where required (up to 71 LF)
Price Quoted Excludes:
- any major floor prep and substrate alterations
- spalling repairs of substrate due to floor anchors
- leveling of existing substrate
- moisture remediation
- floor covering protection
- electrical wiring and or connections at outlet locations
- running of conduit and wiring for Drying System application
If a Waiver of Subrogation is required for this project, please note it will be an additional $50.00
annually per each insured listed.
Respectfully,
David Goodwin
Ram Enterprises, Inc.
RAM Enterprises, Inc. 2540 E. Fifth Street, Montgomery, AL 36107
334-834-6789 phone ∆ 334-834-6230 fax ∆ www.ramfloors.com
Page 2