Agenda Item
i. Easement ~ Right of Entry Request ~ DeKalb County~ DeKalb Preparatory Charter Academy Site
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Right of Entry agreement with the DeKalb County Government (“the County”) and/or its contractor (SAK Construction Company/ RK Reeves & Associates) for the purpose of completing critical system repairs and upgrades to the sewer system at the DeKalb Preparatory Academy Charter at Former Glen Haven Elementary School site.
Why: Granting of the easement supports sewer system operations, improved drainage to DeKalb Preparatory Academy Site (“the Site”) and other DeKalb County residences. Additionally, it allows DeKalb County Government to repair, upgrade and maintain the sewer system at the DeKalb Preparatory Charter Academy site.
Approval of the Right of Entry easement meets Strategic Goal Area 6: Organizational Excellence.
Details: The property site is 1402 Austin Drive, Decatur, GA 30032 - DCSD charter DeKalb Preparatory Academy. There is an existing Drainage Easement to Dekalb County Government dated January 10, 1977.
The Right of Entry Easement is requested to grant the DeKalb County government and/or its contractor (SAK Construction Company/ RK Reeves & Associates) permission to enter the property at 1402 Austin Drive site. The County will perform work on the draining system to include cleaning, needed construction, rehabilitation, maintenance, and manhole rehabilitation to improve services to the site and surrounding area.
Financial impact: There is no financial impact regarding the Right of Entry agreement between the DeKalb County Government and the DeKalb County Board of Education.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Change Order Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___5/15/2025______________ Due Date: __5/20/2025__________3 to 5 business
days)
Background information/Detail:
Easement ~ Right of Entry Request ~ DeKalb County~
DeKalb Preparatory Charter Academy Site
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________