Agenda Item
iii. E-SPLOST V Project ~ CHANGE ORDER REQUEST ~ Evergreen Construction ~ #344-35 for Midvale Elementary School -Major Systems Replacement ~ Change Order No. 5 ~ Owner Requested Items and Unforeseen Conditions ~ Budget Reallocation and Change Order No. 5 (Not to exceed $192,283)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
Change Order No. 5 to Evergreen Construction for the Midvale Elementary School -Major Systems Replacement that will be funded by the budget reallocation.
E-SPLOST V budget reallocation in the amount of $192,283 from Program Contingency to the General Contractor cost code which will allow the proper funds to be allocated to the necessary project cost code for the Evergreen Construction Change Order No. 5.
Why: Approval of the budget reallocation and Change Order No. 5 will provide necessary funds for unforeseen conditions with the existing facility, Owner (DeKalb County School District- “DCSD”) requested items, and further needed improvements related to safety, security, and health, as outlined in the Change Order No. 5 for Midvale Elementary School.
Approval of Change Order No. 5 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved the award of a lump sum construction contract of $9,388,000.00 and E-SPLOST V budget reallocation of $5,440,435.00 for Evergreen Construction to provide General Contractor Services at Midvale Elementary School as outlined by the proposal documents.
This Change Order No. 05 covers the approved additional scope for the DeKalb County School District requested items as recommended by the project’s design and construction professionals and/or requested by DCSD Operations to fulfill program-wide initiatives.
Specific details related to the original scope of work for this project can be found on the District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total amount of $192,283 for the additional scope of work outlined for the Midvale Elementary School Major Building Systems Replacement project is a budget reallocation of $192,283 from program contingency to the General Contractor cost code (SP5FACCON.34435.GENCONTR) under the voter-approved E-SPLOST V program.
*A budget reallocation of $192,283 from program contingency is required to fund this Change Order No. 5. *
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588
Effective: Upon Board Approval and fully executed Change Order documents
Status: Approved by the Office of Legal Affairs
THE DEKALB COUNTY BOARD OF EDUCATION
CONSTRUCTION CONTRACT CHANGE ORDER
Project Name: Midvale Elementary Major Systems Replacement
Project No.: 344-423
Change Order No.: 005
Date: April 7, 2025
Contractor: Evergreen Construction
3200 Cobb Galleria Pkwy Ste. 240
Atlanta Ga 30339 Phone: 678-244-6500
(hereinafter “ the Contractor”)
Project Description: New security vestibule, Door revisions, Restroom fixtures & accessories, Electrical work
Reason for Change: Owner Request
The Contract for the above-referenced Project is hereby amended to provide for the following described change(s)
upon the terms set forth below:
Scope of Work (for this change):
1. IOC 041 – ASI #002 Security Vestibule - $145,910.00
2. IOC 059 – Door Revisions: Thresholds and Door 133.5A - $6,797.00
3. IOC 060 – Cafeteria and Media Center Electrical Repairs - $1,801.00
4. IOC 064 – Power to Electric Heaters in Mechanical Room and Elevator Addition - $2,292.00
5. IOC 065 – Relocation of Newly Installed Trash Compactor Power Supply - $1,317.00
6. IOC 066 – Connection of Intercom Speakers to Elevator Addition - $21,889.00
7. IOC 068 – Elevator Fire Alarm Revisions due to AHJ Requirements - $6,433.00
8. IOC 069 – Repair Leaking Roof Drain in Storage 132.15 - $816.00
9. IOC 070 – Relocation of Existing Domestic Waterlines - $3,388.00
10. IOC 071 – Provide Toilet Tissue Dispensers Only - $601.00
11. IOC 072 – RFI #013 - New Penetration for Relief Duct - $17,635.00
12. IOC 075 – Elevator Shaft Ceiling for Fire Rating - $1,214.00
13. IOC 076 – Wheelchair Lift Ramp at Cafetorium Floor Level - R1 - $3,514.00
14. IOC 077 – Shift Kiln Transformer to Exterior Pad Mounted with Enclosure - $5,124.00
15. IOC 078 – Replace Water Closets in Pre-K Classrooms with Standard Size - $4,071.00
16. IOC 079R1 – Door Revisions - Clinic Door, Cafetorium Closers, Staff Restroom Locks, and Fire Riser Room - $9,005.00
Total Cost = $231,807.00
Contract Amount: Original Contract Price: $9,388,000.00
Previous Change Orders (Nos 2, 3 & 4): $1,233,291.00
Current Contract Price (with Change(s)): $10,621,291.00
Amount of this Change Order: $231,807.00
Revised Contract Price: $10,853,098.00
Contract Time: Original Substantial Completion Date: 08/01/2025
Increase/(Decrease) in calendar days by previous Change Order(s): 0
Increase/(Decrease) in calendar days by this Change Order: 0
Revised Substantial Completion Date: 08/01/2025
Attachments (Incorporated by Reference):
Signatures are included on the following page.
Contractor Change Order (08/2024) 1
Change Order No. 05
CLAIM IDENTIFICATION OR WAIVER
The Contractor has no claims arising out of or related to the Project for any (i) costs, expenses, profit, overhead, direct damages,
consequential damages or increase in the Contract Price or (ii) delay or impact to the Contractor or the Project except as
identified as follows:
and any and all claims that are not identified hereinabove by the Contractor are hereby waived by the Contractor.
As changed hereinabove, the Contract for the above-referenced Project shall continue in full force and effect.
Agreed to by the Contractor:
Bill McCorkle Date
Vice President
Recommended for Acceptance by Architect:
Bill Rowe Date
Senior Vice President
Recommended for Acceptance by Program Manager & Owner:
Mel Butler Date
Program Director
Richard Boyd Date
District Architect
Keith L. Ball Date
Exec. Director of Capital Improvements and Facilities
Erick Hofstetter Date
Chief Operating Officer
Approved by The DeKalb County Board of Education:
Contractor Change Order (08/2024) 2
Change Order No. 05
Dr. Devon Q. Horton Date
Superintendent
Deirdre Pierce Date
Board Chair
Board of Education Approval: Date: N/A Item No.: N/A
(Required Over $100,000)
Contractor Change Order (08/2024) 3
Change Order No. 05