Agenda Item
iv. E-SPLOST V Project ~ CHANGE ORDER REQUEST ~ Construction Works, Inc. ~ #361-35 ~ Fairington Elementary School Major Building Systems Replacement ~ Change Order No. 4 ~ Owner Requested Items and Extended General Conditions (Not to exceed $143,905.06)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
Change Order No. 4 to Construction Works, Inc. for the Fairington Elementary School Major Building Systems Replacement project in a not-to-exceed amount of $143,905.06 that will be funded by budget reallocation.
E-SPLOST V budget reallocation in the amount of $143,905.06 from Program Contingency to the Contractor cost code.
Why: Approval of the budget reallocation and Change Order No. 4 will provide additional funds for the Owner (DeKalb County School District - DCSD) requested items, unforeseen conditions and extended general conditions (extended construction schedule) as outlined in the Change Order No. 4 documents for the Fairington Elementary School Major Building Systems Replacement project.
Approval of Change Order No. 4 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 21, 2022, the Board of Education approved a firm fixed price contract for Construction Works Inc., to perform the general contracting work as outlined by the proposal documents and an E-SPLOST V budget reallocation of $9,763.167.37 from Program Contingency to fund the award of RFP 22-752-020 for General Contractor Services to Construction Works, Inc. The budget reallocation was applied as follows:
Salem Middle School - $5,166,440
Redan Middle School - $2,356,281
Fairington Elementary School - $2,240,466.37
Change Order No. 04 for Fairington Elementary School Major Building Systems Replacement provides for the Owner- requested items recommended by the project’s design and construction professionals and/or requested by DCSD Facilities to fulfill program-wide initiatives, unforeseen conditions and an extended construction schedule.
Specific details related to the original scope of work for this project can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of Change Order No. 4 for the total amount of $143,905.06 for the Construction Works, Inc. Change Order No. 4 due to Owner -requested items, unforeseen conditions and extended general conditions (extended construction schedule) will be allocated from the general contractor cost code (SP5FACCON.36135.GENCONTR) under the voter-approved E-SPLOST V program.
A budget reallocation of $143,905.06 from program contingency (SP5MANG.60235.PRGCONTIN) to the general contractor cost code will fund the Change Order No. 4.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Fairington Elementary School Major Building System Replacement -
Owner Requested Changes, Unforeseen Conditions and Extended
General Conditions (Extended Construction Schedule)
Change Order No. 4
Scope:
Approval of Change Order No. 4 for expanded scope of work for Owner requested
items, unforeseen conditions, and Extended General Conditions (Extended
Construction Schedule) to Construction Works, Inc. Fairington Elementary
School Major Building Systems Replacement project in the amount of
$143,905.06.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order submitted by Construction
Works, Inc.
Background
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by
DeKalb voters, the Board approved an E-SPLOST V list of projects on December 5,
2016, for $561 million to include various capital renewal, renovations, and classroom
addition projects throughout Dekalb County School District. The Redan Middle School,
Fairington Elementary School, and Salem Middle School Major Building Systems
Replacement projects were included in that list.
The Fairington Elementary School Major Building Systems Replacement
project had an awarded construction budget of $4,203,861.37 with a budget
reallocation of $2,240,466.37.
A formal Request for Proposals (“RFP”) was issued on April 14, 2022, to provide
General Contractor Services for the Redan Middle School, Fairington Elementary
School, and Salem Middle School Major Building System Replacement Project. On
September 21, 2022, the Board of Education approved the award of project RFP 22-
752-020 with a firm fixed price contract to Construction Works Inc.
The Board of Education also approved an additional request for a budget
reallocation of $9,763,187.37 from Program Contingency for the Redan Middle
School, Fairington Elementary School, and Salem Middle School Major Building
System Replacement Project for a total construction budget of $18,104,706.37.
This agenda item requests a budget reallocation in the amount of
$143,905.06 from Program Contingency for a total project
construction budget of $4,347,766.43 for the Fairington Elementary
School Major Building System Replacement Project.