Agenda Item
vi. Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ BRPH Architects Engineers, CDH Partners, Inc., Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS), Collins, Cooper, Carusi Architects, Cooper Carry, Inc., Corgan, Croft & Associates, PC, DAG Architects, Foreman Seeley Fountain Inc., Gardner Spencer Smith Tench & Jarbeau (GSST&J), Goodwyn, Mills, and Cawood LLC, (GMC), KHAFRA Engineering, Lyman Davidson Dooley, Inc., Manley Spangler Smith Architects ~ PBK Architects, (MSSA-PBK), PGAL, Inc., Raymond Engineering ~ Georgia, Inc., Smallwood, Reynolds, Stewart, Stewart & Associates, Inc., MOSA Architects, SRJ Architects, Stanley Love-Stanley PC, and Sy Richards, Architects Inc. ~ Contract Renewal #1 of 4 (Not to exceed $10,000,000) ~ Updated 6.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not-to-exceed amount of $10,000,000 to:
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc.
Why: This request is a contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-SPLOST projects.
This request extends the agreement for an additional year effective June 1, 2025, through May 30, 2026.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be returned to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
April 4, 2025
Sent Via Email: jgerondelis@smallwood-us.com
Mr. John S. Gerondelis, AIA, IIDA, LEED AP
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
3945 Piedmont Road, Building 10 Suite 700
Atlanta, GA 30305
Dear Mr. Gerondelis,
In accordance with the contract between Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. and the
DeKalb County School District, the DeKalb County School District is pleased to advise that it desires to extend
RFQu 24-752-017 A/E Continuing Contract for Professional Services for an additional year at the same terms,
conditions and pricing as stated in your contract.
This extension is the second of four (4) one-year renewal options and is subject to DeKalb County Board of Education
approval. The extension will be effective June 1,2025 through May 30, 2026, and is subject to DeKalb County Board
of Education approval.
Please submit the following signed acknowledgement and a current certificate of insurance via email to yolonda
love@dekalbschoolsga.org no later than Friday, April 11, 2025. Presentation of satisfactory Certificate of Insurance
in accordance with Exhibit E of the contract is required. A copy is attached for your review.
Please include RFQu 24-752-017, A/E Continuing Contract for Professional Services and verbiage naming the
DeKalb County School District and The DeKalb County Board of Education as an additional insured under the liability
policies, in the Additional Information section of the certificate of insurance.
On behalf of the DeKalb County School District, I want to take this opportunity to thank you for your service and for
your interest in doing business with us.
Sincerely,
Yolonda Love
Senior Procurement Manager
cc: Erik Hofstetter
Keith Ball
Sam A. Moss Service Center
1780 Montreal Road | Tucker, Georgia 30084
678.676.1320 | www.dekalbschoolsga.org
ACKNOWLEDGMENT
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. hereby agrees to extend RFQu 24-752-017, A/E
Continuing Contract for Professional Services, at the same prices, terms and conditions until May 30,
2026.
09 April 2025
_____________________________________________ ____________________
Official Signature Date
John S. Gerondelis, AIA; Principal 404-233-5453 jgerondelis@smallwood-us.com
_____________________________________________ _______________ ____________________
Name and Title (Typed or Printed) Phone Email Address
Sam A. Moss Service Center
1780 Montreal Road | Tucker, Georgia 30084
678.676.1320 | www.dekalbschoolsga.org