Agenda Item
i. Contract Award ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Yancey Bus Sales (#99999-SPD- GD63020-001) ~ Acquisition of 2026 Blue Bird/Vision School Buses (Not to exceed $4,388,425)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the Cooperative Agreement - Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales for the purchase of twenty-five (25) - 2026 Blue Bird/Vision 48 Passenger Propane School Bus with lift from Yancey Bus Sales and Service in a not to exceed amount of $4,388,425.
Why: The approval of the purchase of twenty- five (25) - 2026 Blue Bird/Vision 48 Passenger Propane School Bus with lifts through Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales will provide safe and reliable transportation services for the students of DeKalb County School District.
Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales. On September 17, 2020, Sourcewell published a Request for Proposals (RFP) #110520 for Fleet and Facility-Related Vendor Managed Inventory and Logistics Management Solutions. As a Sourcewell participating state/entity or agency, the State of Georgia entered a Participating Addendum with Yancey Brothers for the provision of School Buses and Related Accessories. The Transportation Department will purchase (25) Special Needs school buses to meet the unique requirements of students with special needs.
This investment is not only a critical step toward providing equitable access to education, but it is also a legal and ethical obligation under the Americans with Disabilities Act (ADA) and the Individuals with Disabilities Education Act (IDEA). Purchasing dedicated special needs buses ensures compliance with federal mandates while also supporting the school district’s commitment to the inclusivity of all students. Investing in these buses is a necessary step toward ensuring that every student has the opportunity to learn and thrive in an environment that respects and accommodates their needs.
In accordance with the Board Policy DJE (Purchasing), Paragraph III.D3D.the purchase is made through contracts formally solicited and obtained by the State of Georgia, or any other political subdivision of the State of Georgia, the federal government, or some other governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale.
Financial impact: The purchase amount of $4,388,425 will be allocated Cost code SPEQUIP.80136.VEHICLES.and Charge Code 100.2700.573200.00011.7100.2410.8012.040.0000 and 100.2700.573200.41121.7100.2411.8010.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678-676-1483
Mr. Raymond E. Stanley, Executive Director; Student Transportation and Fleet, Division of Operations, 678-898-8055
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
BUILD A BUS WORKSHEET (Download and save to your computer for form to work properly)
Use this worksheet to build your bus by selecting options to add and delete options. Your built bus should be verified with the vendor to
ensure options compatibility with options selected.
DEKALB COUNTY SCHOOLS
State Contract Number 99999-SPD-G20160601
VENDOR NAME: Yancey Bus Sales and Service
Delivery Cost Per Mile 3.50
Estimated Number of Miles 100.00
Delivery Cost $350.00
Description of Bus Manufacturer Make/Model Bus Bid Price
Base Unit 54-Passenger 2026 Blue Bird / Vision 48-Passenger Propane Bus with Lift $122,846.00
BUS OPTION DELETION DESCRIPTION Cost
Customer Loyalty Discount $ 12,000.00
TOTAL COST OF DELETIONS $ 12,000.00
BUS OPTIONS ADDITIONS DESCRIPTION
O53 - Driver's Seat-Air Ride $ 240.00
O1 - Adjustable Pedals $ 1,113.00
O3 - Alternator - Higher Capacity - 280 Amp $ 710.00
O12 - Axle - Front 12,000 lbs Hendricksen Standard
027-Brakes-Disc Brakes $ 2,129.00
O29 - Brakes - Air Dryer - AD-IP Standard
O71 - Entance Door - Automatic Air Door (3-Position Switch) Standard
O78 - Floor - Covering - Step Well Pebble Tread $ 340.00
O84 - Floor - Plywood Marine Grade 5/8" $ 165.00
O24 - Batteries - Three Minimum 1800 CCA *2100 CCA Standard* Standard
Outside Speaker For PA $ 40.00
O48 - Communication - PA with 8 Speakers $ 395.00
O58 - Electrical - Fused 12-Volt Power Block for Add-On Options (1 Batt. Block, 1 Ignition Block) $ 42.00
O91 - Headroom - 77" Standard
O105 - HVAC - Additional (2nd) Driver's Fan $ 73.00
O108 - HVAC - Wall Mount Rear Heater Standard
O124 - Lighting - Lamps and Signals - Complete Exterior LED Lighting Package w/Strobe Feature Standard
O126 - Lighting - Lamps and Signals - Driver's Dome LED $ 62.00
O141 - Vandal Locks $ 307.00
O145 - Mirrors - Heated Side/Rear Vision Mirrors (Includes Cross View Mirrors) $ 181.00
O147 - Mud Flaps - Front $ 66.00
O148 - Mud Flaps - Rear $ 77.00
O150 - Noise Reduction - Interior Ceiling Panels - Full Bus $ 705.00
O169 - Seating - Track Mounted 39" Seat Qty (4) @ 230.00 ea. $ 920.00
O183 - Storage - Over Driver's Side Window $ 153.00
O186 - Suspension - Air-Ride Rear Only (Hendricksen) $ 1,350.00
O45 - Color - White Roof $ 275.00
O86 - Glass - Tinted Windows Full Bus $ 720.00
O216 - Warranty - Extended - 5-Year Warr. For Complete Bus - 5-Years/Unlimited Miles $ 1,790.00
O234 - Floor - Flat w/ Power Lift Door Located at Rear $ 5,995.00
Tire Tab - Goodyear Endurance RSA 255/70R22.5 Tires LRH Included
Ford/Roush EPA Fuel System 2025 $ 16,075.00
Fuel Tank - 67 Gallon Usable Capacity Standard
Full Loom Body Wiring $ 205.00
Rear Bulkhead Access Panel/Warning Lights $ 36.00
Keyed Alike $ 7.00
Driver's Firewall Insulation $ 86.00
Black Window Frames $ 180.00
Bendix Braking w/Electronic Stability Control (ESC) Standard
Rightside Entry Door Assist Rail Standard
Q'Straint Delux Wheelchair Tie Downs (QTY-3) Included
Fire Gator Fire Suppression System w/Training Included
5-Year Towing (Engine/Transmission Warrantable Bus Down Failures) Included
Blue Bird NextGen Convertible Seating . Seat Belts and Blue Fire Block $ 4,000.00
TOTAL COST OF ADDITIONS $ 38,437.00
SOURCED GOODS DESCRIPTION Cost
Bendix Park Brake Lever Pad $ 10.00
Kenwood NX-800NexEdge Digital Two Way Radio w/Install $ 995.00
Yancey Armrest Cup Holder $ 29.00
REI 5 Camera System (Wireless) w/Install $ 3,600.00
Roscoe Crash Avoidance $ 1,375.00
Back Up Camera w/ Intergated Mirror $ 1,295.00
Yancey Air (Frt and Rear) 120k AC System $ 10,600.00
Commodities Surcharge $ 6,000.00
TOTAL COST OF SOURCED GOODS $ 23,904.00
TOTAL COST OF BUILD A BUS $ 173,537.00
25 BUSES X 173,537.00EA $4,338,425.00 TOTAL