Agenda Item
vii. Contract Award ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # EV2516 ~ KONE, Inc. ~ Elevator and Escalator Maintenance Services (Not to exceed $750,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement - OMNIA Partners Cooperative contract No. # EV2516, Amendment No. 1, between DeKalb County School District (“DCSD”) and KONE, Inc. for the purchase of elevator services, repair, maintenance, and inspection/testing parts in accordance with the terms and conditions contained therein not to exceed $750,000.
Why: Approval of the use of the Cooperative Agreement with KONE, Inc. through OMNIA Partners will provide elevator and wheelchair lift inspections, maintenance, and repair services on a time and material basis. Under this contract, the Contractor will furnish management, labor, materials, and equipment needed to perform the work. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.
Details: The Division of Operations is requesting approval to use the OMNIA Cooperative Contract #EV2516 with Kone, Inc. The use of this contract will provide access to elevator services on a twenty-four (24) hour, seven (7) days a week basis. This contract will be used to provide services that include elevator and wheelchair lift inspections, maintenance, and repair services in various facilities throughout the district.
On May 1, 2018, OMNIA RFP # EV2516 was issued for Elevator and Escalator Maintenance and Repair Services from which the Supplier - KONE, Inc. was awarded a contract based on their proposal to the RFP (Request for Proposal).
The initial contract effective date between OMNIA and KONE, Inc. was December 1, 2018, through November 30, 2024. The initial term was a six (6) year agreement from December 1, 2018, through November 30, 2024, with the option to renew for five (5) additional one -year (1) periods through November 30, 2029.
DCSD utilized the Cooperative agreement with KONE, Inc. from November 11, 2022, through November 30, 2024, as an initial one (1) year with four (4) - one (1) year renewals, through its own Agreement for Services (attached).
At this time, DCSD requires a new contract KONE, Inc. that will be based on the OMNIA_EV2516 Amendment No. 1, where OMNIA with KONE, Inc. has amended the agreement term through November 30, 2029.
DCSD requests approval to use the cooperative agreement (between OMNIA and KONE, Inc.) under Amendment No.1 to Contract #EV2516 as a new contract with a one (1) year contract term with subsequent renewals approved by the Board on a year-to-year basis. The new contract agreement between DeKalb County School District and KONE, Inc. shall be effective from June 1, 2025, through November 30, 2026.
Financial impact: The financial impact of the cooperative agreement with KONE, Inc.
for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations Division General Fund Budget in the amount not to exceed $750,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.0168
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
OMNIA Partners Contract #EV2516 – KONE, Inc.
Scope: Cooperative Agreement with KONE, Inc. through OMNIA Partners to
provide elevator and escalator maintenance and repair services in support of
DCSD’s elevators and wheelchair lift inspections throughout the District. By utilizing
this agreement DCSD will have access to the fixed pricing that has been
competitively solicited and awarded. The contract is NTE $750,000.00
Contract Term:
The initial contract EV#2516 effective date between OMNIA and KONE, Inc. was
December 1, 2018, through November 30, 2024. The initial term was a six (6) year
agreement December 1, 2018, through November 30, 2024, with the option to renew
for five (5) additional one -year (1) periods through November 30, 2029. OMNIA has
elected to renew the contract with KONE, Inc. through Amendment No. 1 to the
initial contract extending its relationship through November 30, 2029.
DCSD requests approval to use the cooperative agreement (between OMNIA and
KONE, Inc,) under the Amendment No.1 to Contract #EV2516 as a new contract with
a one (1) year contract term with subsequent renewals approved by the Board on a
year-to-year basis. The new contract agreement between DeKalb County
School District and KONE, Inc. shall be effective from June 1, 2025, through
November 30, 2026.
Solicitation Process
On May 1, 2018, OMNIA RFP # EV2516 was issued for Elevator and Escalator
Maintenance and Repair Services to establish a national cooperative contract or
Elevator and Escalator Maintenance and Repair Services. On June 8, 2018, proposals
were received from one offeror – KONE, Inc.
The proposals were evaluated by an evaluation committee. Using the evaluation
criteria established in the RFP, the committee elected to enter into negotiations with
Kone, Inc. and proceeding with contract award upon successful completion of
negotiations.
Award Process
Pursuant to Board Policy DJE (Purchasing), Paragraph III -D(3)(d), Exceptions to
Competitive Selection are allowed when the purchase is made through contracts
formally solicited and obtained by the State of Georgia, the Federal Government, or
some other government agency. The Purchasing Department shall be authorized to
make purchases through inter-governmental and educational cooperative, alliances,
and consortiums to achieve cost savings and administrative efficiencies based on
economics of scale.