Agenda Item
vi. Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ BRPH Architects Engineers, CDH Partners, Inc., Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS), Collins, Cooper, Carusi Architects, Cooper Carry, Inc., Corgan, Croft & Associates, PC, DAG Architects, Foreman Seeley Fountain Inc., Gardner Spencer Smith Tench & Jarbeau (GSST&J), Goodwyn, Mills, and Cawood LLC, (GMC), KHAFRA Engineering, Lyman Davidson Dooley, Inc., Manley Spangler Smith Architects ~ PBK Architects, (MSSA-PBK), PGAL, Inc., Raymond Engineering ~ Georgia, Inc., Smallwood, Reynolds, Stewart, Stewart & Associates, Inc., MOSA Architects, SRJ Architects, Stanley Love-Stanley PC, and Sy Richards, Architects Inc. ~ Contract Renewal #1 of 4 (Not to exceed $10,000,000) ~ Updated 6.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not-to-exceed amount of $10,000,000 to:
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc.
Why: This request is a contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-SPLOST projects.
This request extends the agreement for an additional year effective June 1, 2025, through May 30, 2026.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be returned to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
April 4, 2025
Sent Via Email: scooper@collinscoopercarusi.com
Mr. Samuel R. Cooper, AIA
COLLINS COOPER CARUSI ARCHITECTS, INC.
3391 Peachtree Road, NE, Suite 400
Atlanta, GA 30326
Dear Mr. Cooper,
In accordance with the contract between Collins Cooper Carusi Architects, Inc. and the DeKalb County School
District, the DeKalb County School District is pleased to advise that it desires to extend RFQu 24-752-017 A/E
Continuing Contract for Professional Services for an additional year at the same terms, conditions and pricing as
stated in your contract.
This extension is the second of four (4) one-year renewal options and is subject to DeKalb County Board of Education
approval. The extension will be effective June 1,2025 through May 30, 2026, and is subject to DeKalb County Board
of Education approval.
Please submit the following signed acknowledgement and a current certificate of insurance via email to yolonda
love@dekalbschoolsga.org no later than Friday, April 11, 2025. Presentation of satisfactory Certificate of Insurance
in accordance with Exhibit E of the contract is required. A copy is attached for your review.
Please include RFQu 24-752-017, A/E Continuing Contract for Professional Services and verbiage naming the
DeKalb County School District and The DeKalb County Board of Education as an additional insured under the liability
policies, in the Additional Information section of the certificate of insurance.
On behalf of the DeKalb County School District, I want to take this opportunity to thank you for your service and for
your interest in doing business with us.
Sincerely,
Yolonda Love
Senior Procurement Manager
cc: Erik Hofstetter
Keith Ball
Sam A. Moss Service Center
1780 Montreal Road | Tucker, Georgia 30084
678.676.1320 | www.dekalbschoolsga.org
ACKNOWLEDGMENT
Collins Cooper Carusi Architects, Inc hereby agrees to extend RFQu 24-752-017, A/E Continuing
Contract for Professional Services, at the same prices, terms and conditions until May 30, 2026.
_____________________________________________ 4.11.2025
____________________
Official Signature Date
Samuel R. Cooper, AIA | Principal
_____________________________________________ 404.873.0001
_______________scooper@collinscoopercarusi.com
____________________
Name and Title (Typed or Printed) Phone Email Address
Sam A. Moss Service Center
1780 Montreal Road | Tucker, Georgia 30084
678.676.1320 | www.dekalbschoolsga.org
COLLCOO-01 SCHULZES
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 2/28/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT Sharon Schulze
PRODUCER NAME:
Insurance Office of America PHONE FAX
(A/C, No, Ext): (770) 250-0179 (A/C, No): (678) 919-1151
100 Galleria Parkway
ADDRESS: Sharon.Schulze@ioausa.com
E-MAIL
Suite 600
Atlanta, GA 30339
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : The Travelers Indemnity Company 25658
INSURED INSURER B : Travelers Property Casualty Company of America 25674
Collins Cooper Carusi Architects, Inc. INSURER C : Continental Casualty Company 20443
3391 Peachtree Road NE
Suite 400 - The Lenox Overlook INSURER D :
Atlanta, GA 30326 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
2,000,000
CLAIMS-MADE X OCCUR 6803P846611 12/17/2024 12/17/2025 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
1,000,000
MED EXP (Any one person) $
10,000
PERSONAL & ADV INJURY $
2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
4,000,000
POLICY X JECT
PRO- X LOC PRODUCTS - COMP/OP AGG $
4,000,000
OTHER: $
A AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident) $
2,000,000
ANY AUTO 6803P846611 12/17/2024 12/17/2025 BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
PROPERTY DAMAGE
X HIRED
AUTOS ONLY X NON-OWNED
AUTOS ONLY (Per accident) $
$
B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $
5,000,000
EXCESS LIAB CLAIMS-MADE CUP3P849152 12/17/2024 12/17/2025 AGGREGATE $
5,000,000
DED X RETENTION $ 10,000 $
B WORKERS COMPENSATION X PER
STATUTE
OTH-
ER
AND EMPLOYERS' LIABILITY
Y/N UB0T268503 12/17/2024 12/17/2025 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N N/A
1,000,000
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
C Professional Liab. AEH006088501 3/17/2025 3/17/2026 Per Claim 5,000,000
C Claims-Made AEH006088501 3/17/2025 3/17/2026 Aggregate 5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Re: RFQu No. 24-752-017
DeKalb County Board of Education and DeKalb County School District are Additional Insured with respect to General Liability per forms #CGD361 03/05 and
CG2037 07/04 and is primary & non-contributory per form #CGD381 09/15, additional insured with respect to Hired/Non-Owned Auto Liability per form
#CGD381 09/15 and additional insured with respect to Umbrella Liability and is primary & non-contributory per form #EU0001 07/16. Waiver of subrogation is
in favor of the additional insured with respect to General Liability & Hired/Non-Owned Auto Liability per form #CGD381 09/15, with respect to Workers
Compensation per form #WC000313 04/84 and with respect to Umbrella Liability per form #EU0001 07/16. 30 days’ notice of Cancellation with 10 days’ notice
for non-payment of premium in accordance with the policy provisions.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County Board of Education
Operations Division AUTHORIZED REPRESENTATIVE
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
INSURANCE
Collins Cooper Carusi Architects receives premium discounts for our excellent claims record and
attendance at professional liability/quality control continuing education seminars.
Policy Information
Victor O. Schinerrer / CNA Insurance Companies
Professional Liability
$5,000,000 per claim
$5,000,000 aggregate
$75,000 deductible
Commercial General Liability
$2,000,000 per occurrence
$4,000,000 aggregate
Agency Contact (all policies)
Jeff Mitchell, RPLU, AU, INS
Professional Liability Specialist
Insurance Office of America
2839 Paces Ferry Rd, Suite 1200
Atlanta, GA 30339
o. 770.250.0217
m. 770.241.1835
f. 678.919.1151
Jeff.Mitchell@ioausa.com