Agenda Item
vii. Contract Award ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # EV2516 ~ KONE, Inc. ~ Elevator and Escalator Maintenance Services (Not to exceed $750,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the cooperative agreement - OMNIA Partners Cooperative contract No. # EV2516, Amendment No. 1, between DeKalb County School District (“DCSD”) and KONE, Inc. for the purchase of elevator services, repair, maintenance, and inspection/testing parts in accordance with the terms and conditions contained therein not to exceed $750,000.
Why: Approval of the use of the Cooperative Agreement with KONE, Inc. through OMNIA Partners will provide elevator and wheelchair lift inspections, maintenance, and repair services on a time and material basis. Under this contract, the Contractor will furnish management, labor, materials, and equipment needed to perform the work. By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded.
Details: The Division of Operations is requesting approval to use the OMNIA Cooperative Contract #EV2516 with Kone, Inc. The use of this contract will provide access to elevator services on a twenty-four (24) hour, seven (7) days a week basis. This contract will be used to provide services that include elevator and wheelchair lift inspections, maintenance, and repair services in various facilities throughout the district.
On May 1, 2018, OMNIA RFP # EV2516 was issued for Elevator and Escalator Maintenance and Repair Services from which the Supplier - KONE, Inc. was awarded a contract based on their proposal to the RFP (Request for Proposal).
The initial contract effective date between OMNIA and KONE, Inc. was December 1, 2018, through November 30, 2024. The initial term was a six (6) year agreement from December 1, 2018, through November 30, 2024, with the option to renew for five (5) additional one -year (1) periods through November 30, 2029.
DCSD utilized the Cooperative agreement with KONE, Inc. from November 11, 2022, through November 30, 2024, as an initial one (1) year with four (4) - one (1) year renewals, through its own Agreement for Services (attached).
At this time, DCSD requires a new contract KONE, Inc. that will be based on the OMNIA_EV2516 Amendment No. 1, where OMNIA with KONE, Inc. has amended the agreement term through November 30, 2029.
DCSD requests approval to use the cooperative agreement (between OMNIA and KONE, Inc.) under Amendment No.1 to Contract #EV2516 as a new contract with a one (1) year contract term with subsequent renewals approved by the Board on a year-to-year basis. The new contract agreement between DeKalb County School District and KONE, Inc. shall be effective from June 1, 2025, through November 30, 2026.
Financial impact: The financial impact of the cooperative agreement with KONE, Inc.
for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Operations Division General Fund Budget in the amount not to exceed $750,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.0168
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
ELEVATOR AND ESCALATOR MAINTENANCE AND REPAIR SERVICES
Executive Summary
Lead Agency: City of Kansas City, MO Solicitation: RFP # EV2516
RFP Issued: May 1, 2018 Pre-Proposal Date: May 15, 2018
Response Due Date: June 8, 2018 Proposals Received: 1
Awarded to: Kone, Inc.
The City of Kansas City, Missouri Procurement Services Division issued RFP #EV2516 on May 1, 2018, to
establish a national cooperative contract for Elevator and Escalator Maintenance and Repair Services.
The solicitation included cooperative purchasing language in Section 3 - U.S. Communities and Section
22 - Cooperative Procurement with other jurisdictions.
Notice of the solicitation was sent to potential offerors, as well as advertised in the following:
• City of Kansas City website • Daily Journal of Commerce, WA
• US Communities Website • Honolulu Star-Advertiser, HI
• Business Tribune, Oregon • The Advocate – New Orleans, LA
On June 8, 2018 proposals were received from the following offerors:
• Kone, Inc.
The proposals were evaluated by an evaluation committee. Using the evaluation criteria established in
the RFP, the committee elected to enter into negotiations with Kone, Inc. and proceeding with contract
award upon successful completion of negotiations.
The City of Kansas City, U.S. Communities and Kone, Inc. successfully negotiated a contract, and the
City of Kansas City executed the agreement with a contract effective date of December 1, 2018.
Contract includes:
• Comprehensive elevator and escalator maintenance/services for vertical transportation needs
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• Maintenance and safety inspections and certification programs
• Elevator phone monitoring 24x7x365
• GPS Proximity dispatching of Technician for fastest response time for entrapment
• Automatic emails to designated personnel every time a technician provides maintenance,
callback or repair services
• Kone Care 24/7 Connect utilizing IBM Watson technologies and data analytics
• Online training
Term:
Initial six (6) year agreement from December 1, 2018 through November 30, 2024 with the
option to renew for five (5) additional one-year periods through November 30, 2029.
Pricing/Discount:
• Fixed pricing for years 1-3 of contract. 3.25% price adjustment in year 4 and no increase in year
5. See pricing term for years 6-11.
OMNIA Partners, Public Sector Web Landing Pages:
https://www.omniapartners.com/publicsector/contracts/supplier-contracts/kone
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