Agenda Item
f. Canvas Learning Management System Approval (Not to exceed $815,250)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the purchase of Canvas Learning Management System with Instructure, Incorporated at a cost not to exceed $815,250.
Why: The purpose of the agenda item is to request to purchase an annual subscription to Canvas Instructure. This is year five of a five-year agreement.
Details: DeKalb County School District is committed to providing equitable access and instructional continuity through the implementation of Canvas as its learning management system. This instructional tool will allow the district to:
● Support teaching and learning in a virtual environment
● Support access to and utilization of the District's Board-approved curriculum
● Deliver professional learning for all staff members
● Facilitate and collect student assignments and assessments
● Integrate seamlessly with legacy systems such as Infinite Campus, Microsoft Office products, Google Apps for Education, and many other tools utilized by the district
● Analyze engagement data using many reports and analytics
● Promote parental engagement through the parent portal feature
The district's learning management system is a critical legacy system that requires a significant implementation period with ongoing compatibility and standardization with other systems and district processes. Canvas replaced the district's former learning management system (LMS), itsLearning, also referred to as VERGE, during the 2022-2023 school year.
Financial impact: $ 815,250.00
General Fund
100.1000.561200.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2025
Status: Approved by the Office of Legal Affairs
Canvas by Instructure Subscriptions & Services (Year 5)
Please note: This section includes confidential information about pricing. All prices are listed in US Dollars (USD).
Prices available for new subscriptions only. Our pricing model is based on a one-time implementation fee and on
subscription fees calculated by multiplying the number of users by an annual per-user subscription fee. User means a
student, teacher, or administrator of Customer who is authorized to use the Service with an assigned login credential.
Product or
Description Quantity Cost
Service
K-12 Canvas User Metric reflects the maximum number of
Subscription Fee individuals authorized by the Customer to access 116,000 @
$319,000.00
(Students, and/or use the Service and Customer has paid for $2.75
Teachers, Admin) such access and/or use.
24/7 Tier 1 support. Teachers and admins have
24/7 Tier 1 Annual
access to phone/chat Canvas support directly $95,700.00
Support per year
24x7x365.
Unlimited access to core and advanced on-demand
Canvas Premium training content for teachers and admins and Annual
$20,600.00
Training Portal unlimited access to instructor-led online training per year
through the Training Portal.
Impact by Instructure helps districts and schools
improve tool adoption within Canvas and evaluate
the impact of these educational technology tools on
student engagement and outcomes. Insightful
dashboards and dynamic reporting provide a birds
eye view of how well students and teachers are 116,000 @
Impact $58,000
engaging with available edtech tools. Customized in- $.50
app messaging provides key insights about optimal
platform use while in-context support channels
empower teachers and students to focus more on
teaching and learning, and less on traversing new
technologies.
Teachers and staff can create and deliver interactive
Canvas video. Students can produce and submit their own
116,000 @
Studio Cloud video creations in Studio, and can easily collaborate $58,000
$.50
Subscription and comment on each other’s work. Teachers can
create quizzes on top of video content and see
Provides access to the entire course template library
Course Template
application for all teachers and staff
Library Annual $20,600.00
Subscription
Dedicated Dedicated Instructure employee working full time in
Annual $243,350.00
Canvas DeKalb County Schools.
Consultant
Year 5 Total: $ 815,250.00