Agenda Item
v. Contract ~ Cooperative Agreement ~ Sourcewell RFP#031022 ~ Gerflor, USA ~ (RAM Enterprises Inc., - Authorized Reseller) ~ Wood Flooring Replacement Installation ~Martin Luther King, Jr. High School (Not to exceed $517,140)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board") approve the use of the Sourcewell RFP #031022 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Gerflor USA, Inc., with Authorized Reseller, Ram Enterprises Inc., who will serve as a provider of installation services for wood flooring in the dance room, auditorium stage, and gymnasium at Martin Luther King Jr. High School in accordance with the terms and conditions contained therein, for a not to exceed amount of $517,140.
Why: Approval of the use of the Cooperative Agreement with Gerflor USA, Inc., where Ram Enterprises Inc., as the Authorized Reseller of Gerflor USA, Inc., products through Sourcewell will provide the replacement of wood flooring at MLK Jr. High School.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
The approval of the use of this Cooperative Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The Division of Operations is requesting approval to use the Sourcewell Cooperative Agreement RFP# 031022 with Gerflor USA, Inc., and their Authorized Reseller, Ram Enterprises Inc., to perform wood flooring installation at MLK Jr. High School.
Sourcewell RFP 031022 permits the installation of wood flooring for K-12 education uses.
In 2016, a small fire damaged the gymnasium of Martin Luther King Jr. High School that triggered the sprinkler system to extinguish the fire. The wooden gym flooring suffered water damage from the sprinkler system and has slowly deteriorated over the years. To address the safety concerns relating to the damaged floor, the Division of Operations would like to replace the existing gym floor with a new wooden athletic floor that will include a drying system behind one bleacher bank seating to mitigate a similar water damage situation.
On January 20, 2022, Sourcewell issued RFP #031022, a public solicitation for Athletic Surfaces with Installation, and Related Equipment, Materials, and Services from which Supplier (Gerflor USA, Inc.) was awarded a contract based on their proposal’s response to the RFP. Ram Enterprises Inc. is an Authorized Reseller of Gerflor USA, Inc. and will use the Sourcewell contract to purchase the needed wood flooring and perform the installation.
The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
Gerflor USA, Inc., 750 Veterans' Parkway, Bollingbrook, IL 60440 (Supplier)
Ram Enterprises Inc., Inc. (local) is located at 2540 E. Fifth Street, Montgomery, AL 36107 (Authorized Reseller - Installer)
Financial impact: The total contract amount for the dance room, auditorium stage, and gymnasium wood flooring replacement at MLK Jr. High School services is a not-to-exceed amount of $517,140.
The financial impact of the cooperative agreement with Gerflor USA, Inc. will be allocated from the General Fund code: 100.2600.543009.00011.7520.9990.8013.040.0000 MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
March 21, 2025 Sourcewell Vendor #031022-GER
DeKalb County School District
Chante Lemon
Operations Senior Project Manager
Sam A. Moss Center
1780 Montreal Road
Tucker, GA 30084
Via Email: chante_lemon@dekalbschoolsga.org
RE: MLK High School Classroom Room Competition Dance Floor
Ram Enterprises Inc. (REI) would like to offer the following proposal for the provision of a New
Connor Proforma III Competition Dance Floor assembly. Our proposal is as follows:
We propose to furnish all materials, labor and equipment needed to remove and dispose of the
existing wood flooring system and prepare the surface to receive the New Connor Proforma III
competition Dance Floor. We will furnish and install one layer of 10 mil poly over the entire
substrate. Following the poly we will provide and install and anchor the resilient prefabricated
sandwich subfloor panel system followed by the installation of one layer of 3/8” sheathing to the
installed subfloor system. We will then install one layer of 1/2" sanded Birch plywood over 3/8”
sheathing glued and screwed. The Birch plywood will be prepared by skimming all joints, screw
heads and then sanded to accept a proper Marley type Vinyl Dance floor. The Vinyl floor shall
be adhered to the prepared Birch panel and all side and head seams shall be heat welded. We will
then provide and install new vented cove base and transitions as needed.
We will complete the task listed above for a total sum of: $79,580.00
Thank you for the opportunity and please feel free to call should you have any questions or if we
may be of further assistance.
Respectfully,
David Goodwin
Ram Enterprises, Inc.
678-362-6650
RAM Enterprises, Inc. 2540 E. Fifth Street, Montgomery, AL 36107
334-834-6789 phone ∆ 334-834-6230 fax ∆ www.ramfloors.com