Agenda Item
v. Contract ~ Cooperative Agreement ~ Sourcewell RFP#031022 ~ Gerflor, USA ~ (RAM Enterprises Inc., - Authorized Reseller) ~ Wood Flooring Replacement Installation ~Martin Luther King, Jr. High School (Not to exceed $517,140)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board") approve the use of the Sourcewell RFP #031022 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Gerflor USA, Inc., with Authorized Reseller, Ram Enterprises Inc., who will serve as a provider of installation services for wood flooring in the dance room, auditorium stage, and gymnasium at Martin Luther King Jr. High School in accordance with the terms and conditions contained therein, for a not to exceed amount of $517,140.
Why: Approval of the use of the Cooperative Agreement with Gerflor USA, Inc., where Ram Enterprises Inc., as the Authorized Reseller of Gerflor USA, Inc., products through Sourcewell will provide the replacement of wood flooring at MLK Jr. High School.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
The approval of the use of this Cooperative Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The Division of Operations is requesting approval to use the Sourcewell Cooperative Agreement RFP# 031022 with Gerflor USA, Inc., and their Authorized Reseller, Ram Enterprises Inc., to perform wood flooring installation at MLK Jr. High School.
Sourcewell RFP 031022 permits the installation of wood flooring for K-12 education uses.
In 2016, a small fire damaged the gymnasium of Martin Luther King Jr. High School that triggered the sprinkler system to extinguish the fire. The wooden gym flooring suffered water damage from the sprinkler system and has slowly deteriorated over the years. To address the safety concerns relating to the damaged floor, the Division of Operations would like to replace the existing gym floor with a new wooden athletic floor that will include a drying system behind one bleacher bank seating to mitigate a similar water damage situation.
On January 20, 2022, Sourcewell issued RFP #031022, a public solicitation for Athletic Surfaces with Installation, and Related Equipment, Materials, and Services from which Supplier (Gerflor USA, Inc.) was awarded a contract based on their proposal’s response to the RFP. Ram Enterprises Inc. is an Authorized Reseller of Gerflor USA, Inc. and will use the Sourcewell contract to purchase the needed wood flooring and perform the installation.
The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
Gerflor USA, Inc., 750 Veterans' Parkway, Bollingbrook, IL 60440 (Supplier)
Ram Enterprises Inc., Inc. (local) is located at 2540 E. Fifth Street, Montgomery, AL 36107 (Authorized Reseller - Installer)
Financial impact: The total contract amount for the dance room, auditorium stage, and gymnasium wood flooring replacement at MLK Jr. High School services is a not-to-exceed amount of $517,140.
The financial impact of the cooperative agreement with Gerflor USA, Inc. will be allocated from the General Fund code: 100.2600.543009.00011.7520.9990.8013.040.0000 MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
Sourcewell RFP #031022 - Gerflor, USA ~
RAM Enterprises Inc., - Authorized Reseller
Martin Luther King Jr. High Schoo1
Scope: Contract Award – Cooperative Agreement -with Gerflor, USA and its
authorized reseller – RAM Enterprises – Athletic Surfaces with Installation,
Related Equipment, Materials, and Services - Scope for this request can be
found in the Sourcewell RFP #031022 and is being sought for use to provide
installation services for wood flooring in the dance room, auditorium stage, and
gymnasium at Martin Luther King Jr. High Schoo1.
Contract Term:
The Sourcewell Cooperative Contract #031022 is a four-year (4) contract with a
one (1) year option to extend. Gerflor, USA is one of multiple vendors awarded
Contract No. #031022 effective May 27, 2022, through May 26, 2026, with the
option to extend for one (1) additional year through May 26, 2027.
Solicitation Process:
On January 20, 2022, Sourcewell issued RFP #031022, a public solicitation for
Athletic Surfaces with Installation, and Related Equipment, Materials, and Services.
Gerflor USA, Inc. is one of multiple vendors awarded a Contract #031022 based on
their proposal’s response to the RFP. Ram Enterprises Inc. is an Authorized Reseller
of Gerflor USA, Inc. Contract No. 031022 is effective May 27, 2022, through May
26, 2026, with the option to renew for one (1) additional year through May 26,
2027.
Award Process:
Gerflor, USA and its authorized reseller – RAM Enterprises. was selected to
utilize the Sourcewell cooperative contract to expedite and complete immediate
renovations and repairs to Martin Luther King Jr. High Schoo1 gymnasium flooring.
Use of the cooperative agreement through Sourcewell, is pursuant to Board Policy
DJE D3(d) Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false