Agenda Item
h. RFP 25-609 Districtwide Beverage Services ~ Updated 6.6.2025
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the award of RFP 25-69 to Coca-Cola Bottling Company United-East, LLC, to provide districtwide beverage services for a period of one year. If approved, the award would include four (4) one (1) year renewal options.
Why: The purpose of the recommendation is to foster a partnership between Coca-Coal Bottling Company United-East, LLC and the DeKalb County Board of Education to benefit the District, its students, educators, and support school wellness efforts.
Details: The RFP was issued and posted to the DCSD website on April 3, 2025. Notification of the solicitation was sent via email to 25 vendors from the DCSD vendor list, 556 vendors through the Georgia Procurement Registry, and 153 vendors through IonWave. The RFP was advertised in the Champion Newspaper on April 3, 2025 and April 10, 2025. Two (2) vendors responded to the solicitation. The responses were reviewed, and both were deemed responsive to the requirements of the solicitation.
Financial impact: The partnership is valued at an estimated $300,000 per year.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Effective: Upon Board Approval
May 9, 2025
RE: Sourcing Efforts Letter – RFP 25-609, Districtwide Beverage Services
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFP 25-609, Districtwide Beverage Services.
The Purchasing Department’s efforts include
1) RFP 25-609 was posted to IonWave on April 3, 2025.
2) RFP 25-609 was advertised in the Champion Newspaper on April 3, 2025, and April 10, 2025.
3) Electronic notification sent to 25 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 556 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 153 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Two (2) proposals were reviewed and two (2) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Mr. Byron Schueneman
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org