Agenda Item
vi. Contract ~ Cooperative Agreement ~ Sourcewell RFP #081523 ~ Hussey Seating Corporation ~ Southeastern Surfaces & Equipment, Inc. (SSE) ~ Authorized Reseller ~ Bleacher Replacement Installation ~ Martin Luther King, Jr. High School (Not to exceed $319,577.01)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board") approve DeKalb County School District (“DCSD”) use of the Sourcewell RFP #081523 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Hussey Seating Corporation, where their Exclusive Dealer, Southeastern Surfaces & Equipment, Inc. (SSE) will serve as a provider of installation services for bleacher seating in the gymnasium at Martin Luther King Jr. High School for a not to exceed amount of $319,557.01.
Why: Approval of the use of the Sourcewell Cooperative Agreement with Hussey Seating Corporation, where Southeastern Surfaces & Equipment, Inc. is the exclusive dealer of Hussey Seating Corporation in the State of Georgia, will provide purchase and installation of the gymnasium bleachers at MLK High School.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
The approval of the use of this Cooperative Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The Operations Division is requesting approval of the use of the Sourcewell Cooperative Agreement RFP# 081523 with Hussey Seating Corporation, and their exclusive dealer, Southeastern Surfaces & Equipment, Inc. to perform bleacher seating installation at MLK Jr. High School. The Sourcewell RFP #081523 contract permits the installation of event seating for K-12 educational uses.
On August 15, 2023, Sourcewell issued RFP# 081523 for Event Seating and Staging Solutions with Related Accessories and Services from which Supplier (Hussey Seating Corporation) was awarded a contract based on their proposal’s response to the RFP. As the State of Georgia exclusive dealer of Hussey Seating Corporation products, Southeastern Surfaces & Equipment, Inc. will use the Sourcewell contract to purchase the needed bleacher seating and perform the installation.
The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
Hussey Seating Corporation, 38 Dyer Street Ext., North Berwick, ME 03906
Southeastern Surfaces & Equipment, Inc. (local) is located at 1205 Peachtree Pkwy. Suite 1204, Cumming, GA 30041
Financial impact: The total contract amount for the gymnasium bleacher replacement at MLK Jr. High School services is a not-to-exceed amount of $319,557.01.
The financial impact of the cooperative agreement with Hussey Seating Corporation will be allocated from general funds. 100.2600.543009.00011.7520.9990.8013.040.0000 MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Change Order Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___5/14/2025______________ Due Date: __5/19/2025__________3 to 5 business
days)
Background information/Detail: Contract ~ Cooperative Agreement ~ Sourcewell RFP
#081523 ~ Hussey Seating Corporation ~ Southeastern Surfaces & Equipment,
Inc. (SSE) - Authorized Reseller ~ Bleacher Replacement Installation ~Martin
Luther King, Jr. High School ~ Not to Exceed $319,577.01.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________