Agenda Item
i. Contract Award ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Yancey Bus Sales (#99999-SPD- GD63020-001) ~ Acquisition of 2026 Blue Bird/Vision School Buses (Not to exceed $4,388,425)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the Cooperative Agreement - Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales for the purchase of twenty-five (25) - 2026 Blue Bird/Vision 48 Passenger Propane School Bus with lift from Yancey Bus Sales and Service in a not to exceed amount of $4,388,425.
Why: The approval of the purchase of twenty- five (25) - 2026 Blue Bird/Vision 48 Passenger Propane School Bus with lifts through Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales will provide safe and reliable transportation services for the students of DeKalb County School District.
Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales. On September 17, 2020, Sourcewell published a Request for Proposals (RFP) #110520 for Fleet and Facility-Related Vendor Managed Inventory and Logistics Management Solutions. As a Sourcewell participating state/entity or agency, the State of Georgia entered a Participating Addendum with Yancey Brothers for the provision of School Buses and Related Accessories. The Transportation Department will purchase (25) Special Needs school buses to meet the unique requirements of students with special needs.
This investment is not only a critical step toward providing equitable access to education, but it is also a legal and ethical obligation under the Americans with Disabilities Act (ADA) and the Individuals with Disabilities Education Act (IDEA). Purchasing dedicated special needs buses ensures compliance with federal mandates while also supporting the school district’s commitment to the inclusivity of all students. Investing in these buses is a necessary step toward ensuring that every student has the opportunity to learn and thrive in an environment that respects and accommodates their needs.
In accordance with the Board Policy DJE (Purchasing), Paragraph III.D3D.the purchase is made through contracts formally solicited and obtained by the State of Georgia, or any other political subdivision of the State of Georgia, the federal government, or some other governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale.
Financial impact: The purchase amount of $4,388,425 will be allocated Cost code SPEQUIP.80136.VEHICLES.and Charge Code 100.2700.573200.00011.7100.2410.8012.040.0000 and 100.2700.573200.41121.7100.2411.8010.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678-676-1483
Mr. Raymond E. Stanley, Executive Director; Student Transportation and Fleet, Division of Operations, 678-898-8055
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Change Order Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___5/19/2025______________ Due Date: __5/22/2025__________3 to 5 business
days)
Background information/Detail Contract Award~ Cooperative Agreement ~ Georgia
Statewide Contract ~ Yancey Bus Sales (#99999-SPD- GD63020-001) ~
Acquisition of 2026 Blue Bird/Vision School Buses ~ Not to Exceed
$4,388,425.00.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________