Agenda Item
v. E-SPLOST VI Project ~ CHANGE ORDER REQUEST ~ SRS, Inc. ~ #251-36 for Oak View Elementary School ~ Major Building Systems Replacement~ Gymnasium HVAC Replacement ~ Change Order No. 1 (Not to exceed $355,000) ~ Revised 9.4.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 1 to SRS, Inc. for a not-to-exceed amount of $355,000 for design/build services to install a new HVAC System for Oak View ES as outlined in the Change Order No. 1 proposal documents.
Why: Approval of Change Order No. 1 will provide the necessary funds for design/build services for the gymnasium's air conditioning (cooling), heating and ventilation system and further needed improvements related to safety, security, and health, as outlined in the Change Order No. 1 proposal documents for Oak View Elementary School.
Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On March 11, 2024, the Board of Education approved a firm fixed price contract to SRS, Inc., in the contract amount of $1,923,000 to perform the design/build general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for design/build services for the new HVAC System at Oak View ES and will address the need for the Gymnasium air conditioning (cooling), heating and ventilation equipment to replace existing gas-fired unit heaters and exhaust fans.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
SRS, Inc. will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. Change Order No. 1 will allow for the commencement of the design and construction of this project.
SRS, Inc. is located at 357 O’Dell Road, Griffin, Georgia 30224.
Financial impact: The total amount of $355,000 for SRS, Inc. for Change Order No. 1 - Oak View Elementary School Design/Build Roof Replacement / Gym HVAC project -will be allocated from the construction cost code SP6CIP.23936.GENCONTR.0305 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Keith Ball, Executive Director of Capital Improvements, 404-234-6985
Effective: Upon Board Approval and fully executed documents
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Change Order Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___5/14/2025______________ Due Date: __5/19/2025__________3 to 5 business
days)
Background information/Detail: E-SPLOST VI Project ~ Change Order Request ~
SRS, Inc. ~ #239-36 for Oak View Elementary School ~ Major Building Systems
Replacement~ Gymnasium HVAC Replacement ~ Change Order No. 1 ~ Not-To
Exceed $355,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
H. Eric Hilton, Esq.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________