Agenda Item
v. E-SPLOST VI Project ~ CHANGE ORDER REQUEST ~ SRS, Inc. ~ #251-36 for Oak View Elementary School ~ Major Building Systems Replacement~ Gymnasium HVAC Replacement ~ Change Order No. 1 (Not to exceed $355,000) ~ Revised 9.4.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 1 to SRS, Inc. for a not-to-exceed amount of $355,000 for design/build services to install a new HVAC System for Oak View ES as outlined in the Change Order No. 1 proposal documents.
Why: Approval of Change Order No. 1 will provide the necessary funds for design/build services for the gymnasium's air conditioning (cooling), heating and ventilation system and further needed improvements related to safety, security, and health, as outlined in the Change Order No. 1 proposal documents for Oak View Elementary School.
Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On March 11, 2024, the Board of Education approved a firm fixed price contract to SRS, Inc., in the contract amount of $1,923,000 to perform the design/build general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for design/build services for the new HVAC System at Oak View ES and will address the need for the Gymnasium air conditioning (cooling), heating and ventilation equipment to replace existing gas-fired unit heaters and exhaust fans.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
SRS, Inc. will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. Change Order No. 1 will allow for the commencement of the design and construction of this project.
SRS, Inc. is located at 357 O’Dell Road, Griffin, Georgia 30224.
Financial impact: The total amount of $355,000 for SRS, Inc. for Change Order No. 1 - Oak View Elementary School Design/Build Roof Replacement / Gym HVAC project -will be allocated from the construction cost code SP6CIP.23936.GENCONTR.0305 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Keith Ball, Executive Director of Capital Improvements, 404-234-6985
Effective: Upon Board Approval and fully executed documents
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
SRS, Inc.-
Oak View Elementary School- Major Building System Replacement -
Gymnasium HVAC Design/Build
Change Order No. 1
Scope:
Approval of Change Order No. 1 for expanded scope of work for design/build of the
new Gymnasium HVAC system to SRS, Inc. for the Oak View Elementary School
Major Building System Replacement project in the amount of $355,000.00.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order - Proposal submitted by SRS,
Inc.
Background
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum
by DeKalb voters, the Board of Education approved an initial E-SPLOST VI list of
projects on February 1, 2023, that projects throughout Dekalb County School District.
These projects included Design/Build Roof Replacement Services at Kittredge
Magnet School, McLendon Elementary School, Ronald E. McNair Sr., High School and
Oak View Elementary School.
A formal Request for Proposal (RFP) was issued on October 19, 2023, for
Design/Build Roof Replacement Services for a fixed price construction contract
for Kittredge Magnet School, McLendon Elementary School, Ronald E. McNair Sr.,
High School and Oak View Elementary School.
On March 11, 2024, the Board of Education approved the award of a lump sum
construction contract of $10,059,000 for SRS, Inc. to provide Design/Build Services
as outlined by the proposal documents. Oak View Elementary School had an
initial construction budget of $1,923,000.
A change order proposal was submitted by SRS, Inc on March 14, 2025, for the
design/build Gymnasium HVAC at Oakview Elementary School.
The approval of Change Order No. 01 covers the approved additional scope for
the requested items as outlined by the proposal documents. It provides further
needed improvements related to safety, security, and health. The additional scope
of work was recommended by the project’s design and construction professionals
and/or requested by DCSD Facilities to fulfill program wide initiatives. The
requested amount of $355,000.00 is based on the costs provided by the project’s
design and construction professionals.