Agenda Item
h. RFP 25-609 Districtwide Beverage Services ~ Updated 6.6.2025
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Request: It is requested that the Board of Education approve the award of RFP 25-69 to Coca-Cola Bottling Company United-East, LLC, to provide districtwide beverage services for a period of one year. If approved, the award would include four (4) one (1) year renewal options.
Why: The purpose of the recommendation is to foster a partnership between Coca-Coal Bottling Company United-East, LLC and the DeKalb County Board of Education to benefit the District, its students, educators, and support school wellness efforts.
Details: The RFP was issued and posted to the DCSD website on April 3, 2025. Notification of the solicitation was sent via email to 25 vendors from the DCSD vendor list, 556 vendors through the Georgia Procurement Registry, and 153 vendors through IonWave. The RFP was advertised in the Champion Newspaper on April 3, 2025 and April 10, 2025. Two (2) vendors responded to the solicitation. The responses were reviewed, and both were deemed responsive to the requirements of the solicitation.
Financial impact: The partnership is valued at an estimated $300,000 per year.
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Effective: Upon Board Approval
May 19, 2025 Page 1 of 2
RE: Award Recommendation Letter – RFP 25-609, Districtwide Beverage Services
Greetings,
RFP 25-609, Districtwide Beverage Services was formally processed through the Purchasing Department
at your request. Response(s) to the solicitation were received in the Purchasing Department on May 6,
2025.
Two (2) proposals were reviewed and Two (2) deemed responsive to the requirements of the solicitation.
Please find attached the responsive proposals and the Abstract Sheet, which is the record of the public
opening/acknowledgment.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to Mr. Weyman Christopher at Weyman_F_Christopher@dekalbschoolsga.org .
Coca-Cola Bottling Company United - East, LLC
_______________________________
Recommended Award Vendor #1
June 9th, 2025
________________________________
Anticipated BOE Presentation Date
_______________________________
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
Attachment – Proposal(s)
c: Mr. Byron Schueneman
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org