Agenda Item
v. E-SPLOST VI Project ~ CHANGE ORDER REQUEST ~ SRS, Inc. ~ #251-36 for Oak View Elementary School ~ Major Building Systems Replacement~ Gymnasium HVAC Replacement ~ Change Order No. 1 (Not to exceed $355,000) ~ Revised 9.4.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 1 to SRS, Inc. for a not-to-exceed amount of $355,000 for design/build services to install a new HVAC System for Oak View ES as outlined in the Change Order No. 1 proposal documents.
Why: Approval of Change Order No. 1 will provide the necessary funds for design/build services for the gymnasium's air conditioning (cooling), heating and ventilation system and further needed improvements related to safety, security, and health, as outlined in the Change Order No. 1 proposal documents for Oak View Elementary School.
Approval of Change Order No. 1 meets Strategic Goal Area 6: Organizational Excellence
Details: On March 11, 2024, the Board of Education approved a firm fixed price contract to SRS, Inc., in the contract amount of $1,923,000 to perform the design/build general contracting work as outlined by the proposal documents.
This Change Order No. 01 covers the approved additional scope for design/build services for the new HVAC System at Oak View ES and will address the need for the Gymnasium air conditioning (cooling), heating and ventilation equipment to replace existing gas-fired unit heaters and exhaust fans.
Specific details related to the original scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
SRS, Inc. will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. Change Order No. 1 will allow for the commencement of the design and construction of this project.
SRS, Inc. is located at 357 O’Dell Road, Griffin, Georgia 30224.
Financial impact: The total amount of $355,000 for SRS, Inc. for Change Order No. 1 - Oak View Elementary School Design/Build Roof Replacement / Gym HVAC project -will be allocated from the construction cost code SP6CIP.23936.GENCONTR.0305 under the voter-approved E-SPLOST VI program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Keith Ball, Executive Director of Capital Improvements, 404-234-6985
Effective: Upon Board Approval and fully executed documents
Status: Approved by the Office of Legal Affairs
THE DEKALB COUNTY BOARD OF EDUCATION
CONSTRUCTION CONTRACT CHANGE ORDER
(General Contractor)
Project Name: Oak View – Roof Replacement – Gym HVAC
Project No.: 251-36
Change Order No. 01
Date: March 18, 2025
Contractor: SRS, Inc.
357 Odell Rd. Phone: 770-228-2658
Griffin, GA 30224
(the “Contractor”)
Project Description: Gym HVAC System
Reason for Change: The installation of a new HVAC system in Oak View ES Gymnasium.
Scope of Work: Design and Build a new HVAC system for Oak View ES Gymnasium.
Contract Amount: Original Contract Price: $1,923,000.00
Previous Change Orders: $ 0.00
Current Contract Price (with Change(s): $1,923,000.00
Amount of this Change Order: $ 355,000.00
Revised Contract Price: $2,278,000.00
Contract Time: Original Substantial Completion Date: 10/4/2025
Increase/(Decrease) in calendar days by previous Change Order(s): 0
Increase/(Decrease) in calendar days by this Change Order: TBD
Revised Substantial Completion Date: TBD
Attachments (Incorporated by Reference): SRS proposal dated March 14, 2025.
CLAIM IDENTIFICATION OR WAIVER
The Contractor has no claims arising out of or related to the Project for any (i) costs, expenses, profit, overhead, direct
damages, consequential damages or increase in the Contract Price or (ii) delay or impact to the Contractor or the Project
except as identified as follows:
and any and all claims that are not identified hereinabove by the Contractor are hereby waived by the Contractor.
Signatures are included on the following page.
Contractor Change Order (3/2025) 1
Change Order No. 01
As changed hereinabove, the Contract for the above-referenced Project shall continue in full force and effect.
Agreed to by the Contractor:
Jody Pilkenton Date
Vice President
Recommended for Acceptance by Program Manager & Owner:
Mel Butler Date
Program Director
Richard Boyd Date
District Wide Engineer
Keith Ball Date
Exec. Director Capital Improvements
Erick Hofstetter Date
Chief Operating Officer
Approved by The DeKalb County Board of Education:
Dr. Devon Q. Horton Date
Superintendent
Mr. Deirdre Pierce Date
Board Chair
Board of Education Approval: Date: Item No.:
(Required Over $100,000)
Contractor Change Order (3/2025) 2
Change Order No. 01