Agenda Item
f. Tyler Technologies (Not to exceed $1,086,926.89)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Office, Division of Finance
Request: It is recommended that the Board of Education approve the renewal of the annual subscription for the district's Enterprise Resource Planning (ERP) application and related professional services and development with Tyler Technologies in an amount not to exceed $1,086,926.89. This is a one-year agreement.
Why: RFP 16-477 was originally awarded to Tyler Technologies to provide an Enterprise Resource Planning, Human Capital Management, Onboarding and Financial Management solution that meets the DeKalb County School District’s requirements. The implementation of Tyler Technologies system has successfully replaced the district’s legacy ERP system. This agenda item addresses: 1) annual maintenance and support; 2) annual licensing for an employee self-serve portal (i.e., Employee Access); 3) Planned Annual Continuing Education (PACE); and 4) professional services for the implementation of Time and Attendance.
Details: As of June 13, 2024, the district has successfully transitioned Financial, HR, and Payroll activities from the legacy ERP system (CrossPointe) to the current ERP system (Munis). To ensure the ongoing effectiveness sustainability of this critical system, this agenda item requests funding for software renewal, professional development, and continued professional services for the deployment of the Time and Attendance module. The software renewal includes access to the application and critical data, as well as support, essential updates, and critical security patches.
Pursuant to Board of Education Policy DJE, the renewal of the Munis application subscription and purchase of professional services do not require a competitive bid because they meet the policy definition of a single source. Munis was competitively selected as the district’s Enterprise Resource System with Tyler Technologies as the vendor through RFP 16-477. RFP 16-477 was approved by the Board of Education on July 11, 2016. The district’s Enterprise Resource Planning (ERP) System, much like the district’s Student Information System, is a critical system that requires deep integration with other systems and district processes.
This agenda item includes the following:
Annual, hosting, support, maintenance which includes access to the application and critical data, as well as support, essential updates, and critical security patches. This support includes licensing and maintenance for the following functionality:
Human Resource Management software used for managing on-boarding/off-boarding of DCSD staff.
General ledger, budget, and accounts payable/receivable functions.
Purchasing software used for purchasing functions within the district including the creation and management of purchase orders.
Analytics and data reporting modules used for an array of human resources and financial reporting capabilities
Employee expense reimbursement functionality used for managing expense reimbursement for employees
Projects & grant accounting module used to track budget and spend by project and/or grant.
Cash management module used for the management/reconciliation of bank accounts and cash in-flows/outflows.
Asset Maintenance module which is used for managing operational work orders.
Vendor bid management module which allows vendors the ability to submit bids online.
Time & Attendance functionality which allows for the integration of work hours into the district’s ERP system for payroll processing.
The Employee Access (EA) module which provides employee pay/benefit information online for all employees.
Professional services which will support the continued deployment of a Time and Attendance module. The functionality will allow the district to better track work hours and time off requests,
Planned Annual Continuing Education (Pace) which provides training that can be scheduled as needed across all product areas. The plan also includes a bi-annual investment assessment activity that will help the district assess current use of the EERP solution with recommendations for optimization. A project manager will be assigned to DCSD to help schedule and coordinate all the PACE program activities and the bi-annual investment assessment.
Chronology:
School Year
Board Approval
2022 - 2023
$1,903,400.00
2023 - 2024
$2,351,016.00
2024 - 2025
$1,706,936.71
2025 - 2026 (Requested)
$1,086,926.89
Financial impact: Financial Impact:
Annual Subscription
Cost
Hosting, Support and Licensing
746,334.67
Employee Access Annual Renewal
90,570.90
Professional Services
194,600
Pace (Professional Development)
55,421.32
Total:
$1,086,926.89
Total Estimated: $1,086,926.89 (see breakdown below)
$194,600
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services)
$836,905.57
GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 (Software)
GL Code: 100.2500.561200.74711.9999.9990.8010.050.0000 (Software)
$55,421.32
GL Code: 100.2500.561200.00011.7600.9990.0308.070.0000 (Support Services)
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Effective: July 2025
Status: Approved by the Office of Legal Affairs
AMENDMENT
This amendment (“Amendment”) is effective as of the date of signature of the last party to sign as
indicated below (“Amendment Effective Date”), by and between Tyler Technologies, Inc. with offices at
One Tyler Drive, Yarmouth, Maine 04096 (“Tyler”) and the DeKalb County School District, with offices at
2652 Lawrenceville Hwy, Decatur, Georgia 30033 (“Client”).
WHEREAS, Tyler and Client are parties to an agreement dated December 21, 2016 (“Agreement”); and
WHEREAS, the Term of the Agreement expires December 31, 2024 (“Expiration Date”);
NOW THEREFORE, in consideration of the mutual promises hereinafter contained, Tyler and Client agree
as follows:
1. The term of the Agreement is hereby renewed for a one (1) year term commencing on the day
following the Expiration Date (for the purposes of this Amendment, the “Renewal Term”). After
the completion of the Renewal Term, the Agreement will renew automatically for additional one
(1) year terms at our then-current fees unless terminated in writing by either party at least sixty
(60) days prior to the end of the then-current term. We will provide you notice of any increase
in fees no less than sixty (60) days prior to the commencement of the renewal term.
2. Fees, as detailed in the attached proformas, for year one are invoiced annually in advance,
beginning on the commencement date of the Renewal Term. Subsequent annual fees are
invoiced annually in advance, beginning on the anniversary of the initial invoice date.
3. This Amendment shall be governed by and construed in accordance with the terms and
conditions of the Agreement.
4. Except as expressly indicated in this Amendment, all other terms and conditions of the
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the dates set forth
below.
Tyler Technologies, Inc. DeKalb County School District
By: By:
Name: Name:
Title: Title:
Date: Date:
1
Exhibit 1
Exhibit 1
Investment Summary
The following Investment Summary details the software, products, and services to be delivered by us to
you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any
expiration date in the Investment Summary that may have lapsed as of the Effective Date. Capitalized
terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the
event of conflict between the Agreement and terms in the Comments section of this Investment
Summary, the language in the Agreement will prevail.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
1
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211558 06/13/2024 1 of 4
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
*045$211558%4-*
To: DEKALB COUNTY SCHOOL DISTRICT Ship To: DEKALB COUNTY SCHOOL DISTRICT
ATTN: ACCOUNTS PAYABLE ATTN: ACCOUNTS PAYABLE
2652 LAWRENCEVILLE HIGHWAY 2652 LAWRENCEVILLE HIGHWAY
DECATUR, GA 30033 DECATUR, GA 30033
United States United States
Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd
1 51410 Net 45 USD ELEC
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
Contract No.: DEKALB COUNTY SD, GA
1 Renewal: 1 EA 150,000.00 150,000.00
APPLICATION HOSTING FEES
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
:
2 Renewal: 1 EA 10,930.65 10,930.65
SUPPORT & UPDATE LICENSING - APPLICANT TRACKING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
3 Renewal: 1 EA 41,064.09 41,064.09
SUPPORT & UPDATE LICENSING - PURCHASING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
4 Renewal: 1 EA 10,930.65 10,930.65
SUPPORT & UPDATE LICENSING - PROFESSIONAL DEVELOPMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
5 Renewal: 1 EA 93,291.11 93,291.11
SUPPORT & UPDATE LICENSING - ACCTG/GL/BUDGET/AP
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
6 Renewal: 1 EA 2,013.21 2,013.21
SUPPORT & UPDATE LICENSING - BMI ASSET TRACK INTERFACE
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
7 Renewal: 1 EA 10,440.24 10,440.24
SUPPORT & UPDATE LICENSING - CONTRACT MANAGEMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
8 Renewal: 1 EA 8,775.49 8,775.49
SUPPORT & UPDATE LICENSING - EMPLOYEE EXPENSE REIMBURSEMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211558 06/13/2024 2 of 4
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
9 Renewal: 1 EA 23,409.90 23,409.90
SUPPORT & UPDATE LICENSING - FIXED ASSETS
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
10 Renewal: 1 EA 14,634.42 14,634.42
SUPPORT & UPDATE LICENSING - PROJECT & GRANT ACCOUNTING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
11 Renewal: 1 EA 16,905.71 16,905.71
SUPPORT & UPDATE LICENSING - CASH MANAGEMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
12 Renewal: 1 EA 25,436.00 25,436.00
SUPPORT & UPDATE LICENSING - HUMAN RESOURCES MANAGEMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
13 Renewal: 1 EA 20,390.10 20,390.10
SUPPORT & UPDATE LICENSING - ACCOUNTS RECEIVABLE
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
14 Renewal: 1 EA 12,195.33 12,195.33
SUPPORT & UPDATE LICENSING - ANNUAL COMPREHENSIVE FINANCIAL REPORT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
15 Renewal: 1 EA 5,592.23 5,592.23
SUPPORT & UPDATE LICENSING - TYLER FORMS PROCESSING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
16 Renewal: 1 EA 16,105.58 16,105.58
SUPPORT & UPDATE LICENSING - ePROCUREMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
17 Renewal: 1 EA 26,132.87 26,132.87
SUPPORT & UPDATE LICENSING - TYLER CONTENT MANAGER SE
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
18 Renewal: 1 EA 77,655.84 77,655.84
SUPPORT & UPDATE LICENSING - MUNIS ANALYTICS & REPORTING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
19 Renewal: 1 EA 9,582.77 9,582.77
SUPPORT & UPDATE LICENSING - GENERAL BILLING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211558 06/13/2024 3 of 4
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
20 Renewal: 1 EA 86,257.83 86,257.83
SUPPORT & UPDATE LICENSING - PAYROLL W/ESS
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
21 Renewal: 1 EA 22,590.11 22,590.11
SUPPORT & UPDATE LICENSING - STUDENT ACTIVITIES ACCOUNTING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
22 Renewal: 1 EA 29,727.81 29,727.81
Tyler Asset Performance - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
23 Renewal: 1 EA 10,652.47 10,652.47
Tyler GIS - Site License - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
24 Renewal: 1 EA 35,060.24 35,060.24
Asset Maintenance - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
:
25 Renewal: 1 EA 10,540.99 10,540.99
Bid Management - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
26 Renewal: 1 EA 1,436.84 1,436.84
BMI CollectIT Interface - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
27 Renewal: 1 EA 16,647.57 16,647.57
Inventory - Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
28 Renewal: 1 EA 1,428.21 1,428.21
Support & Update Licensing - Time & Attendance Mobile Access Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
29 Renewal: 1 EA 54,876.93 54,876.93
Support & Update Licensing - Time & Attendance Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
30 Renewal: 1 EA 1,449.33 1,449.33
Support & Update Licensing - Time & Attendance Import Maintenance
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
:
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211558 06/13/2024 4 of 4
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
Does not include any applicable taxes Order Total: 846,154.52
Comments: Upon acceptance please email your purchase order to PO@tylertech.com
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 211559 06/13/2024 1 of 1
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
*045$211559%1-*
To: DEKALB COUNTY SCHOOL DISTRICT Ship To: DEKALB COUNTY SCHOOL DISTRICT
ATTN: ACCOUNTS PAYABLE ATTN: ACCOUNTS PAYABLE
2652 LAWRENCEVILLE HIGHWAY 2652 LAWRENCEVILLE HIGHWAY
DECATUR, GA 30033 DECATUR, GA 30033
United States United States
Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd
1 51410 Net 45 USD ELEC
No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
Contract No.: DEKALB COUNTY SD, GA
1 Renewal: 24 EA 1,102.50 26,460.00
PACE - Project Management
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
2 Renewal: 1 EA 3,307.50 3,307.50
PACE 20 - INVESTMENT ASSESSMENT
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
3 Renewal: 5 EA 1,074.94 5,374.69
PACE 20 - TYLER CONNECT REGISTRATION
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
4 Renewal: 20 EA 882.00 17,640.00
PACE 20- TRAINING
Cycle Start: 01/01/2025, End: 12/31/2025; Term: 12 months
Does not include any applicable taxes Order Total: 52,782.19
Comments: Upon acceptance please email your purchase order to PO@tylertech.com