Agenda Item
vi. Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ BRPH Architects Engineers, CDH Partners, Inc., Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS), Collins, Cooper, Carusi Architects, Cooper Carry, Inc., Corgan, Croft & Associates, PC, DAG Architects, Foreman Seeley Fountain Inc., Gardner Spencer Smith Tench & Jarbeau (GSST&J), Goodwyn, Mills, and Cawood LLC, (GMC), KHAFRA Engineering, Lyman Davidson Dooley, Inc., Manley Spangler Smith Architects ~ PBK Architects, (MSSA-PBK), PGAL, Inc., Raymond Engineering ~ Georgia, Inc., Smallwood, Reynolds, Stewart, Stewart & Associates, Inc., MOSA Architects, SRJ Architects, Stanley Love-Stanley PC, and Sy Richards, Architects Inc. ~ Contract Renewal #1 of 4 (Not to exceed $10,000,000) ~ Updated 6.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not-to-exceed amount of $10,000,000 to:
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc.
Why: This request is a contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-SPLOST projects.
This request extends the agreement for an additional year effective June 1, 2025, through May 30, 2026.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be returned to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CGLSARC-01 SCHULZES
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 10/4/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT Sharon Schulze
PRODUCER NAME:
Insurance Office of America PHONE FAX
(A/C, No, Ext): (770) 250-0179 (A/C, No): (678) 919-1151
100 Galleria Parkway E-MAIL
Suite 600 ADDRESS: Sharon.Schulze@ioausa.com
Atlanta, GA 30339
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : RLI Insurance Company 13056
INSURED INSURER B :
Chapman Griffin Lanier Sussenbach Architects, Inc. INSURER C :
2300 Lake Park Dr. SE, Suite 165 INSURER D :
Smyrna, GA 30080
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
1,000,000
CLAIMS-MADE X OCCUR PSB0001797 10/31/2024 10/31/2025 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
1,000,000
MED EXP (Any one person) $
10,000
PERSONAL & ADV INJURY $
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
2,000,000
POLICY X PRO-
JECT X LOC PRODUCTS - COMP/OP AGG $
2,000,000
OTHER: $
A AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident) $
1,000,000
ANY AUTO PSB0001797 10/31/2024 10/31/2025 BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
PROPERTY DAMAGE
X HIRED
AUTOS ONLY X NON-OWNED
AUTOS ONLY (Per accident) $
$
A UMBRELLA LIAB X OCCUR EACH OCCURRENCE $
5,000,000
X EXCESS LIAB CLAIMS-MADE PSE0001459 10/31/2024 10/31/2025 AGGREGATE $
5,000,000
DED X RETENTION $ 0 $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY STATUTE ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
A Professional Liab. RDP0056128 10/31/2024 10/31/2025 Per Claim 3,000,000
A Claims-Made RDP0056128 10/31/2024 10/31/2025 Aggregate 4,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Continuing Contract for Professional Services, RFQu No. 24-752-017
Dekalb County Board of Education is an additional insured subject to written contact per forms PPB313 02/12 and PPU304 06/10 attached, subject to policy
terms, conditions and limitations. Waiver of Subrogation is provided in favor of the additional insureds, subject to a written contract per forms PPB313 02/12
and PPU304 06/10 attached, subject to policy terms, conditions and limitations. Coverage provided is primary and non-contributory subject to written
contract per forms PPB313 02/12 and PPU304 06/10 attached, subject to policy terms, conditions and limitations. 30 days’ notice of cancellation with 10 days’
notice for non-payment of premium in accordance with the policy provisions.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
DeKalb County Board of Education
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Policy Number: PSB0001797 RLI Insurance Company
Named Insured: Chapman Griffin Lanier Sussenbach Architects, Inc.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR PROFESSIONALS
SCHEDULED ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM – SECTION II – LIABILITY
Schedule
Name of Person(s) or Organization(s):
As per schedule to be provided upon request
1. SECTION II C. Who Is An Insured is amended to primary basis, or a primary and non-contributory
include as an additional insured the person or basis, this insurance is primary to other insurance
organization shown in the schedule above, but only that is available to such additional insured which
with respect to liability for "bodily injury", "property covers such additional insured as a named insured,
damage" or "personal and advertising injury" and we will not share with that other insurance,
caused in whole or in part by you or those acting on provided that:
your behalf:
a. The "bodily injury" or "property damage" for
a. In the performance of your ongoing operations; which coverage is sought occurs after you have
entered into that contract or agreement; or
b. In connection with premises owned by or rented
to you; or b. The "personal and advertising injury" for which
coverage is sought arises out of an offense
c. In connection with “your work” and included
committed after you have entered into that
within the “product-completed operations
contract or agreement.
hazard”.
4. The following is added to SECTION III K.2 Transfer
2. The insurance provided to the additional insured by
of Rights of Recovery Against Others to Us –
this endorsement is limited as follows:
COMMON POLICY CONDITIONS (BUT
a. This insurance does not apply to the rendering APPLICABLE TO SECTION I – PROPERTY AND
of or failure to render any "professional SECTION II – LIABILITY)
services".
We waive any rights of recovery we may have
b. This endorsement does not increase any of the against any person or organization because of
limits of insurance stated in D. Liability And payments we make for "bodily injury", "property
Medical Expenses Limits of Insurance. damage" or "personal and advertising injury" arising
out of "your work" performed by you, or on your
3. The following is added to SECTION III H.2. Other
behalf, under a contract or agreement with that
Insurance – COMMON POLICY CONDITIONS
person or organization. We waive these rights only
(BUT APPLICABLE ONLY TO SECTION II –
where you have agreed to do so as part of a
LIABILITY)
contract or agreement with such person or
However, if you specifically agree in a contract or organization entered into by you before the "bodily
agreement that the insurance provided to an injury" or "property damage" occurs, or the "personal
additional insured under this policy must apply on a and advertising injury" offense is committed.
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PPB 313 02 12 Page 1 of 1
Policy Number: PSE0001459 RLI Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR DESIGN PROFESSIONALS
EXCESS LIABILITY ENHANCEMENT
SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
A. General Aggregate Limit – Per Project Or Per Location
B. Additional Insured – Primary/Non-contributory
C. Waiver Of Transfer Of Rights Of Recovery Against Others To Us
This endorsement modifies insurance provided under the following:
COMMERCIAL EXCESS LIABILITY COVERAGE FORM
A. General Aggregate Limit – Per Project Or Per (3) premises where operations are performed in
Location sections, stages or phases as a continuation
of the same contract or agreement, even if
Paragraph 2.a. of C. Limits of Liability of SECTION
the premises do not involve connecting lots.
I – INSURING AGREEMENT is deleted and
replaced by the following: B. Additional Insured – Primary/Non-contributory
a. The limit of liability stated in the Declarations as Paragraph K. Other Insurance of SECTION IV –
general aggregate is the most we will pay during CONDITIONS is deleted and replaced by the
each policy period for all ultimate net loss, following:
except ultimate net loss because of:
K. Other Insurance
(1) injury and damage included in the products-
If other insurance, whether collectible or not, is
completed operations hazard or;
available to the insured covering a loss also
(2) any coverage included in underlying covered by this policy, the insurance afforded by
insurance to which no underlying aggregate this policy shall be in excess of, and shall not
applies. contribute with, such other insurance. However,
if the underlying insurance provides coverage
The general aggregate applies separately to
to an additional insured on a primary basis, or a
each of your “projects” away from premises
primary and non-contributory basis, this insur-
owned by or occupied by you or to each of your
ance shall be available to such additional
locations owned by or occupied by you.
insured on an excess basis over the underlying
“Projects” mean an area away from premises insurance. We will not share with other
owned by or rented to you at which you are insurance which covers such additional insured
performing operations pursuant to a contract or as a named insured.
agreement. For the purposes of determining the
C. Waiver Of Transfer Of Rights Of Recovery
applicable aggregate limit of insurance, each
Against Others To Us
"project" at the same “location” shall be
considered a single "project". Paragraph L. Subrogation of SECTION IV –
CONDITIONS is deleted and replaced by the
For the purposes of this provision, “location”
following:
means
(1) premises involving the same or connecting
lots;
(2) premises where connection is interrupted
only by a street, roadway, waterway or right-
of-way of a railroad; or
PPU 304 06 10 Page 1 of 2
L. Subrogation Any amount recovered through subrogation or
otherwise shall be apportioned in the inverse order
In the event of any payment under this policy, the
of payment of the claim or claims involved to the
insured must notify us of any of the insured's rights
extent of actual payment thereof by all interests. The
of recovery against any person or organization. We
expenses of all such recoveries and proceedings in
shall be subrogated to all such rights. The
connection therewith shall be apportioned in the
insured shall execute and deliver instruments
ratio of respective recoveries. With respect to
and papers and do whatever else is necessary to
proceedings conducted solely by us, if there is no
secure such rights. The insured shall do nothing
recovery, we will bear the expense thereof. If there
after loss to prejudice such rights. However we
is a recovery, we shall be reimbursed in full from
waive any rights of recovery we may have
such recovery for the amount of all expenses
against any person or organization if the
incurred by us before apportionment of such
underlying insurance also waives such rights.
recovery as herein provided.
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PPU 304 06 10 Page 2 of 2