Agenda Item
vi. Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ BRPH Architects Engineers, CDH Partners, Inc., Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS), Collins, Cooper, Carusi Architects, Cooper Carry, Inc., Corgan, Croft & Associates, PC, DAG Architects, Foreman Seeley Fountain Inc., Gardner Spencer Smith Tench & Jarbeau (GSST&J), Goodwyn, Mills, and Cawood LLC, (GMC), KHAFRA Engineering, Lyman Davidson Dooley, Inc., Manley Spangler Smith Architects ~ PBK Architects, (MSSA-PBK), PGAL, Inc., Raymond Engineering ~ Georgia, Inc., Smallwood, Reynolds, Stewart, Stewart & Associates, Inc., MOSA Architects, SRJ Architects, Stanley Love-Stanley PC, and Sy Richards, Architects Inc. ~ Contract Renewal #1 of 4 (Not to exceed $10,000,000) ~ Updated 6.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not-to-exceed amount of $10,000,000 to:
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc.
Why: This request is a contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-SPLOST projects.
This request extends the agreement for an additional year effective June 1, 2025, through May 30, 2026.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be returned to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFQu 24-752-017
Professional Architectural and Engineering Services -
Contract Renewal -#1 of 4
Scope:
Approval of contract renewal for RFQu 24-752-017 to provide architectural and
engineering services throughout the district on an as-needed basis.
as specified in the bid documents.
Contract/ Renewal Terms
The DeKalb County Board of Education (“the Board”) approved the award for an
initial one (1) year term for a Not to Exceed amount of $10,00,000 with four (4),
one (1) year options to renew subject to Board approval on a year-to-year basis.
The renewals terms are as follows:
• Contract Year 2, Renewal #1 (1 of 4) – June 1, 2025, through May 30, 2026,
Not to Exceed $10,000,000.
o This current agenda item seeks the Board of Education approval
for the first of four (#1 of 4) one (1) year award renewal options.
Solicitation Process
A formal Request for Qualifications (RFQu) was issued on December 14, 2023, for
Professional Architectural/Engineering. On February 1, 2024, proposals were received
from twenty-one (21) firms. This recommendation is based on the review and
evaluation of the twenty-one (21) responsive proposals received. All twenty-one
(21) of the responsive firms are recommended for the award of this contract. On May
6, 2024, The DeKalb County Board of Education approved the award of RFQu 24-
752-017 for Professional Architectural & Engineering Services to all twenty-one (21)
firms in the not to exceed Amount of $10,000,000.
Award Process
It is requested that the DeKalb County Board of Education extend the contract and
approve the first of four (#1 of 4) contract renewals for RFQu 24-752-017 for
Professional Architectural & Engineering Services in the not-to-exceed
amount of $10,000,000 to:
• BRPH Architects Engineers • Foreman Seeley Fountain
• CDH Partners, Inc. Inc.
• Chapman Griffin Lanier • Gardner Spencer Smith
Sussenbach Architects, Inc. Tench & Jarbeau (GSST&J)
(CGLS) • Goodwyn, Mills, and Cawood
• Collins, Cooper, Carusi LLC, (GMC)
Architects, • KHAFRA Engineering
• Cooper Carry, Inc. • Lyman Davidson Dooley, Inc.
• Corgan • Manley Spangler Smith
• Croft & Associates, PC Architects -PBK Architects,
• DAG Architects (MSSA-PBK)
• PGAL, Inc. • MOSA Architects
• Raymond Engineering - • SRJ Architects
Georgia, Inc. • Stanley Love-Stanley PC
• Smallwood, Reynolds, • Sy Richards, Architects Inc.
Stewart, Stewart &
Associates, Inc.