Agenda Item
iii. E-SPLOST V Project ~ CHANGE ORDER REQUEST ~ Evergreen Construction ~ #344-35 for Midvale Elementary School -Major Systems Replacement ~ Change Order No. 5 ~ Owner Requested Items and Unforeseen Conditions ~ Budget Reallocation and Change Order No. 5 (Not to exceed $192,283)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
Change Order No. 5 to Evergreen Construction for the Midvale Elementary School -Major Systems Replacement that will be funded by the budget reallocation.
E-SPLOST V budget reallocation in the amount of $192,283 from Program Contingency to the General Contractor cost code which will allow the proper funds to be allocated to the necessary project cost code for the Evergreen Construction Change Order No. 5.
Why: Approval of the budget reallocation and Change Order No. 5 will provide necessary funds for unforeseen conditions with the existing facility, Owner (DeKalb County School District- “DCSD”) requested items, and further needed improvements related to safety, security, and health, as outlined in the Change Order No. 5 for Midvale Elementary School.
Approval of Change Order No. 5 meets Strategic Goal Area 6: Organizational Excellence
Details: On September 11, 2023, the Board of Education approved the award of a lump sum construction contract of $9,388,000.00 and E-SPLOST V budget reallocation of $5,440,435.00 for Evergreen Construction to provide General Contractor Services at Midvale Elementary School as outlined by the proposal documents.
This Change Order No. 05 covers the approved additional scope for the DeKalb County School District requested items as recommended by the project’s design and construction professionals and/or requested by DCSD Operations to fulfill program-wide initiatives.
Specific details related to the original scope of work for this project can be found on the District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The total amount of $192,283 for the additional scope of work outlined for the Midvale Elementary School Major Building Systems Replacement project is a budget reallocation of $192,283 from program contingency to the General Contractor cost code (SP5FACCON.34435.GENCONTR) under the voter-approved E-SPLOST V program.
*A budget reallocation of $192,283 from program contingency is required to fund this Change Order No. 5. *
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, 678-676-1588
Effective: Upon Board Approval and fully executed Change Order documents
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Change Order No. 5 funded by Budget Reallocation
Midvale Elementary School Roof, HVAC and Controls Replacement
- Unforeseen Conditions, and Owner Requested Items
Scope
Approval of Change Order No. 5 in a not-to-exceed amount of $192,283.00 for
expanded scope of work for Owner requested items and unforeseen condition to
Evergreen Construction for the Midvale Elementary Major Building Systems
Replacement project.
It will be funded by an E-SPLOST V budget reallocation in the amount of
$192,283.00 from Program Contingency to the General Contractor Construction
Cost Code.
Specific details regarding the expanded scope can be found in the following
documents:
• Construction Contract Change Order
• Supporting Documents to the Change Order submitted by Evergreen
Construction.
Background
After the May 24, 2016, approval of the 2017 – 2022 E-SPLOST V referendum by
DeKalb County voters, the Board of Education approved an E-SPLOST V list of
projects on December 5, 2016, for $561 million to include various capital renewal,
renovations and classroom addition projects throughout DCSD. The Midvale
Elementary School Major Building System Replacement project was included in that
list with an initial construction budget of $3,947,565.
A formal Request for Qualifications (RFQu) was issued on April 27, 2023., for GC
Services for a fixed price construction contract for Major Building Systems
Replacement at Midvale Elementary School.
On September 11, 2023, the Board of Education approved the award of a lump sum
construction contract of $9,388,000.00 with an E-SPLOST V budget reallocation of
$5,440,435.00 that was required to fund this project for Evergreen Construction
to provide General Contractor Services at Midvale Elementary School as outlined
by the proposal documents.
The approval of Change Order No. 05 covers the approved additional scope for the
Owner – (DeKalb County School District) requested items as outlined by the
proposal documents. It provides further needed improvements related to safety,
security, and health. The additional scope of work was recommended by the
project’s design and construction professionals and/or requested by DCSD Facilities
to fulfill program wide initiatives. The requested amount of $192,283.00 is based
on the costs provided by the project’s design and construction professionals.