Agenda Item
e. Managed Print Services and Multi-function Print Device Renewal (Not to exceed $1,773,849.84)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the purchase of managed print services and multi-function print device refresh to Lexmark International for an amount not to exceed $1,773,849.84.
This is year two of a five-year agreement. Each year the request to renew services will be brought to the Board of Education for approval.
Why: To update, improve, and maintain the district’s managed print services copier fleet.
Details: Managed Print Services (MPS) is a comprehensive program that provides management, maintenance, and supplies for multi-function printing devices. In 2024-25, the district replaced all multifunction printing devices (copiers). Prior to that, the last refresh was in 2016. The scope of the project was to replace the district’s current and end-of-life managed multi-function print devices (copiers) in all schools and centers and continue providing maintenance and support services to the devices. The vendor has provided equipment and services in accordance with the scope of work, requirements, and terms and conditions.
The benefits of this managed print services agreement include:
● Lower the total cost of ownership and device refresh
● Reduce environmental impact through lower energy consumption and increased sustainability
● Increase security for student information and sensitive documents
● Streamline operations, standardize equipment, and increase efficiency
● Defined Service level agreements for repairs
● Monitor and provide toner delivery when levels are low
● Provide the ability to proactively monitor the equipment for potential failures throughout the network
● Utilize a single vendor to manage and service all multifunction printing devices
This opportunity to modernize our printing infrastructure further supports the district’s technology infrastructure transformational initiatives.
Financial impact: $1,773,849.84
General Fund
100.2800.530000.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2025
Status: Approved by the Office of Legal Affairs
DeKalb County Schools
MPS Quote
Tasheen Alston-Wider – Customer Success Manager
May 2, 2025
MPS Quote
Device Assumed Units Original Contract Annual Price of Support
Type Included in Estimate Annual Price For 7/2025 through 6/2026
MX826ade 533
CX833se 21
CX924dxe 102
CX635adwe 2
$2,364,012 $1,773,849.84
658
Savings over original contract -$590,162.16 (-25%)
• Pricing is good for 12 months of support from July 2025 through June 2026.
• Pricing includes implementation of Lexmark Cloud Print Management solution for 658 devices.
• Lexmark Translation Assistant is included. Translation Assistant uses translation software instantly putting critical school
communications into parents’ native languages, eliminating a language barrier and including them in their students’
learning.
• Any new devices required as part of a planned refresh or for new placements will be purchased separately. The monthly
support fees for new devices would be added to the contract at that time.
• Statement of Work that is aligned to terms and conditions of the this agreement.
LEXMARK CONFIDENTIAL 2