Agenda Item
ii. Contract Renewal ~ ITB 22-15 School Nutrition Frozen Temperature Control and Dry Food Products ~ Gordon Food Service, Inc., Renewal #4 of 4 (Not to exceed $12,513,927.92 ~ SY 25-26)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 22-15 for the purchase of frozen temperature control and dry food products for Gordon Food Service, Inc., not to exceed the amount of $12,513,927.92 for SY 25-26.
Why: This request for contract renewal to Gordon Food Service, Inc., for the purchase of frozen temperature control and dry food products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
This is the fourth of four (#4 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On June 14, 2021, the Board approved the award of ITB 22-15 to Gordon Food Service, Inc. in the amount not to exceed $11,500,000.
Due to the excellent level of service provided by Gordon Food Service, Inc., School Nutrition Services (SNS) requests contract renewal of ITB 22-15 for the final renewal option with the same terms and conditions as the initial term contract effective July 1, 2025, through June 30, 2026.
This is the fourth of four (#4 of 4) contract renewals available under this contract.
Frozen temperature control and dry food products provided by Gordon Food Service, Inc., are delivered by the vendor to the schools.
Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $12,513,927.92 for SY25-26.
Board Policy DJE - Purchasing requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal
ITB 22-15 School Nutrition Frozen Temperature Control
and Dry Food Products
Scope:
Contract Renewal - School Nutrition Frozen Temperature Control and Dry Food
Products - ITB 22-15 for SY25-26 to Gordon Food Service, Inc.,
Contract Term
This is a contract with an initial one (1) year term of July 1, 2021, through June 30,
2022, with four (4), one (1) year renewal options through June 30, 2026, subject to
Board approval on year-to-year basis.
This request is the fourth of four (#4 of 4) renewal options.
Solicitation Process
ITB 22-15 was competitively solicited through DCSD Purchasing Department from March
11, 2021, through April 13, 2021. One (1) vendor responded to the solicitation.
solicitation and was deemed responsive to requirements of the solicitation by the
Purchasing Department. School Nutrition Services evaluation panel selected Gordon
Food Service, Inc., as the sole responsive and responsible bidder.
Award Process
On June 14, 2021, The Board of Education awarded the contract for ITB 22-15 School
Nutrition Frozen Temperature Control and Dry Food Products based on this
recommendation. School Nutrition Services (SNS) request to renew contract for ITB 22-
15 with the same terms and conditions as initial term contract, from July 1, 2025,
through June 30, 2026. This request is the fourth of four (#4 of 4) renewal
options.