Agenda Item
f. Tyler Technologies (Not to exceed $1,086,926.89)
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Office, Division of Finance
Request: It is recommended that the Board of Education approve the renewal of the annual subscription for the district's Enterprise Resource Planning (ERP) application and related professional services and development with Tyler Technologies in an amount not to exceed $1,086,926.89. This is a one-year agreement.
Why: RFP 16-477 was originally awarded to Tyler Technologies to provide an Enterprise Resource Planning, Human Capital Management, Onboarding and Financial Management solution that meets the DeKalb County School District’s requirements. The implementation of Tyler Technologies system has successfully replaced the district’s legacy ERP system. This agenda item addresses: 1) annual maintenance and support; 2) annual licensing for an employee self-serve portal (i.e., Employee Access); 3) Planned Annual Continuing Education (PACE); and 4) professional services for the implementation of Time and Attendance.
Details: As of June 13, 2024, the district has successfully transitioned Financial, HR, and Payroll activities from the legacy ERP system (CrossPointe) to the current ERP system (Munis). To ensure the ongoing effectiveness sustainability of this critical system, this agenda item requests funding for software renewal, professional development, and continued professional services for the deployment of the Time and Attendance module. The software renewal includes access to the application and critical data, as well as support, essential updates, and critical security patches.
Pursuant to Board of Education Policy DJE, the renewal of the Munis application subscription and purchase of professional services do not require a competitive bid because they meet the policy definition of a single source. Munis was competitively selected as the district’s Enterprise Resource System with Tyler Technologies as the vendor through RFP 16-477. RFP 16-477 was approved by the Board of Education on July 11, 2016. The district’s Enterprise Resource Planning (ERP) System, much like the district’s Student Information System, is a critical system that requires deep integration with other systems and district processes.
This agenda item includes the following:
Annual, hosting, support, maintenance which includes access to the application and critical data, as well as support, essential updates, and critical security patches. This support includes licensing and maintenance for the following functionality:
Human Resource Management software used for managing on-boarding/off-boarding of DCSD staff.
General ledger, budget, and accounts payable/receivable functions.
Purchasing software used for purchasing functions within the district including the creation and management of purchase orders.
Analytics and data reporting modules used for an array of human resources and financial reporting capabilities
Employee expense reimbursement functionality used for managing expense reimbursement for employees
Projects & grant accounting module used to track budget and spend by project and/or grant.
Cash management module used for the management/reconciliation of bank accounts and cash in-flows/outflows.
Asset Maintenance module which is used for managing operational work orders.
Vendor bid management module which allows vendors the ability to submit bids online.
Time & Attendance functionality which allows for the integration of work hours into the district’s ERP system for payroll processing.
The Employee Access (EA) module which provides employee pay/benefit information online for all employees.
Professional services which will support the continued deployment of a Time and Attendance module. The functionality will allow the district to better track work hours and time off requests,
Planned Annual Continuing Education (Pace) which provides training that can be scheduled as needed across all product areas. The plan also includes a bi-annual investment assessment activity that will help the district assess current use of the EERP solution with recommendations for optimization. A project manager will be assigned to DCSD to help schedule and coordinate all the PACE program activities and the bi-annual investment assessment.
Chronology:
School Year
Board Approval
2022 - 2023
$1,903,400.00
2023 - 2024
$2,351,016.00
2024 - 2025
$1,706,936.71
2025 - 2026 (Requested)
$1,086,926.89
Financial impact: Financial Impact:
Annual Subscription
Cost
Hosting, Support and Licensing
746,334.67
Employee Access Annual Renewal
90,570.90
Professional Services
194,600
Pace (Professional Development)
55,421.32
Total:
$1,086,926.89
Total Estimated: $1,086,926.89 (see breakdown below)
$194,600
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services)
$836,905.57
GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 (Software)
GL Code: 100.2500.561200.74711.9999.9990.8010.050.0000 (Software)
$55,421.32
GL Code: 100.2500.561200.00011.7600.9990.0308.070.0000 (Support Services)
Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Effective: July 2025
Status: Approved by the Office of Legal Affairs
Remittance THIS IS NOT AN INVOICE
Tyler Technologies, Inc.
(FEIN 75-2303920) PROFORMA
P.O. Box 203556
Company Order No. Date Page
Dallas, TX 75320-3556
045 225334 04/03/2025 1 of 1
Questions
Tyler Technologies - ERP & Schools
Phone: 1-800-772-2260 Press 2, then 1
Fax: 1-866-673-3274
Email: ar@tylertech.com
*045$225334%1-*
To: DEKALB COUNTY SCHOOL DISTRICT Ship To: DEKALB COUNTY SCHOOL DISTRICT
ACCOUNTS PAYABLE ACCOUNTS PAYABLE
2652 LAWRENCEVILLE HWY 2652 LAWRENCEVILLE HWY
DECATUR, GA 30033-2520 DECATUR, GA 30033-2520
United States United States
Customer Grp/No. Customer PO# Payment Terms Currency Code Ship Via Salesperson Cd
1 51410 Net 45 USD ELEC
Contract No. Item/ Description/ Comments Quantity U/M Unit Price Total Cost
Date
Contract No.: DEKALB COUNTY SD, GA
1 Renewal: 24 EA 1,157.63 27,783.00
08/Mar/2022 PACE - Project Management
Cycle Start: 01/01/2026, End: 12/31/2026; Term: 12 months
2 Renewal: 1 EA 3,472.88 3,472.88
08/Mar/2022 PACE 20 - INVESTMENT ASSESSMENT
Cycle Start: 01/01/2026, End: 12/31/2026; Term: 12 months
3 Renewal: 5 EA 1,128.69 5,643.44
08/Mar/2022 PACE 20 - TYLER CONNECT REGISTRATION
Cycle Start: 01/01/2026, End: 12/31/2026; Term: 12 months
4 Renewal: 20 EA 926.10 18,522.00
08/Mar/2022 PACE 20- TRAINING
Cycle Start: 01/01/2026, End: 12/31/2026; Term: 12 months
Does not include any applicable taxes Order Total: 55,421.32
Comments: Upon acceptance please email your purchase order to PO@tylertech.com