Agenda Item
a. RFP 25-607 Computer Device Repair and Insurance Services ~ Stratix Corporation (Not to exceed $3,234,403)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the contract for RFP 25-607 Computer Device Repair and Insurance Services to Stratix Corporation for an amount not to exceed $3,234,403.
Why: The purpose of this agenda item is to approve the contract for RFP 25-607 Computer Device Repair and Insurance Services to Stratix Corporation. Access to technology is essential for both instructional integration and daily operations within a school district. The Division of Information and Instructional Technology (DIIT) has recognized the importance of maintaining up-to-date technology and has proposed a comprehensive plan for the replacement and maintenance of instructional devices, including Chromebooks and staff devices.
Details: Instructional devices are a critical tool for students, enabling them to access educational resources, complete assignments, and participate in virtual classrooms. By purchasing device repair and insurance, the district can ensure that students have continuous access to these essential tools, minimizing disruptions to their learning experience.
Investing in insurance for devices is a cost-effective solution that can save the district significant amounts of money in the long run. Insurance covers accidental damage, loss, and theft, which are common occurrences in a school environment. Without insurance, the cost of repairing or replacing damaged devices would fall on the district, leading to increased expenses.
Providing insurance for devices ensures that all students, regardless of their socio-economic background, have equal access to functional devices. This is particularly important in a one-to-one device program where each student is issued a device. Insurance helps to bridge the digital divide by ensuring that all students have the tools they need to succeed.
With an insurance plan in place, the repair process for damaged devices becomes more efficient. This will minimize downtime by reducing the time it takes to get devices back into the hands of students.
The district has made significant investments in technology to enhance the educational experience. By purchasing insurance, the district can protect these investments and ensure that devices remain in good working condition throughout their lifecycle. This aligns with the district's commitment to providing high-quality educational resources to students and staff.
After a thorough review of all responses, the awarded vendor is Stratix Corporation. The decision was based on the Firm’s overview / company profile, scope of services, relevant experience and expertise, professional references, and cost of services.
Financial impact: $3,234,403
General Fund
100.2210.530000.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2025
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: _________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic:
RFP 25-607, Computer Device Repair and Insurance Services Device Repair
________________________________________________________________
(e.g., contract review, policy matter, etc.)
5/13/25
Date of request: ___________ Due Date: ___________ (Allow 3 to 5 business days)
To approve the contract for RFP 25-607 Computer Device Repair to
Background information/Detail: __________________________________________________________
maintain a plan for replacement and maintenance of instructional devices.
_____________________________________________________________________________________
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: ____________________________________________________________________________
______________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any ____________________________________________
REQUIRED AUTHORIZATION
LaKeisha Brooks
Requested by: _____________________________________________________________________
lakeisha_brooks@dekalbschoolsga.org
Email: __________________________ 678-676-1274
Telephone: ____________________________________
DIIT
Department: _______________________________________________________________________
Kermit Belcher
Cabinet Member authorizing the request: _______________________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel ____________________________________
Comments: __________________________________________________________________________
______________________________________________________________________________________