Step CG Master Services Agreement

AID 1820024 · View on Simbli

Agenda Item

d. Network Infrastructure Enhancement Phase II (not to exceed $1,015,851.60)

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the agreement with STEP CG for the Network Infrastructure Enhancement Phase II, in an amount not to exceed $1,015,851.60.
Why: The current network infrastructure requires enhancements to address aging components and support the overall security posture of the DeKalb County School District (DCSD). This upgrade will improve reliability, provide an alternative connectivity path, and ensure proactive management and support of critical network systems. The following five initiatives, which include Firewall Upgrade, Incident Response Package, Apex Managed Services, Managed VPN Failover Solution, and Aruba UXI Sensors are strategic technology investments aimed at bolstering DeKalb County Schools’ cybersecurity, network reliability, and operational resilience.
Details: The firewall upgrade addresses outdated hardware and performance limitations, enabling faster internet bandwidth, improved security, and reduced latency critical for meeting growing digital learning demands. Apex Managed Services delivers 24/7 proactive support and strategic IT oversight, helping stabilize operations, reduce the burden on internal staff, and align technology initiatives with district goals. The Managed VPN Failover Solution ensures uninterrupted access to digital resources by providing reliable secondary connectivity at critical sites, protecting instruction during primary network outages. The Incident Response Package offers expert, rapid assistance for unexpected network events, minimizing downtime and identifying vulnerabilities to prevent future disruptions. Finally, Aruba UXI Sensors simulate user activity to enhance visibility into end-user network performance, offering real-time insights that allow proactive issue resolution.
Financial impact: $1,015,851.60
SPLOST
306.2210.530000.80336.7600.9990.8010.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2025
Status: Approved by the Office of Legal Affairs
                                        MASTER SOLUTION PROVIDER AGREEMENT


 This Master Solution Provider Agreement (the “Agreement”) is entered into as of ___________________
                                                                                        July 1, 2025             (the “Effective Date”),
 by and between Step CG, LLC, a Kentucky limited liability company located at 50 E. Rivercenter Blvd, Building 1, Suite 900,
 Covington, KY 41011                    (“Solution Provider”), and _________________,
                                                                    STEPCG                    a DeKalb
                                                                                                  _________
                                                                                                       Schools corporation located at
 _______________________________________________
1701 Mountain Industrial Boulevard Stone Mountain, GA 30083     (“Customer”). In consideration of the mutual of the mutual obligations
 and benefits set forth below, Step CG and Customer agree as follows:

 1.       SERVICES; PRODUCTS
 1.1      Customer may purchase products or services from Solution Provider under this Agreement. The products and services to
 be provided by Solution Provider will be as set forth in a mutually agreed in a order form (“Order Form”). Services requiring
 additional details will be described in a statement of work (“SOW”), and each SOW will contain: (a) a description of the services
 and/or products being purchased; (b) the estimated delivery schedule, if applicable; and (c) a description of fees and payment
 schedule, if any. If applicable, the Order Form or SOW may contain additional terms and conditions that apply to the products and
 services. An Order Form and SOW may be modified only by the mutual written agreement of the parties. Order Forms and
 Statements of Work will be governed by and form an integral part of this Agreement.
 1.2      In the event Customer purchases third party products and services from or through Solution Provider under this
 Agreement, such products and services shall be subject to the third party’s standard terms, including, as applicable, sale, license,
 service and support terms, as provided to Customer by Solution Provider or the third party and as indicated in the applicable Order
 Form or SOW.
 1.3      For all services performed by Solution Provider under this Agreement, Solution Provider shall commit and utilize such
 resources, as it reasonably considers sufficient to complete the services set forth in an applicable Order Form or SOW. The
 relationship of Solution Provider to Customer will be that of an independent contractor and neither this Agreement nor the services
 to be rendered hereunder will for any purpose whatsoever (i) create an employer-employee relationship between Solution Provider
 or its employees or subcontractors and Customer, or (ii) make Solution Provider an agent of Customer.
 2.       PROPRIETARY RIGHTS
 Each party shall retain ownership of its pre-existing intellectual property and all derivatives, inventions, modifications and
 improvements thereto, regardless which party created such derivatives, inventions, modifications and improvements. Nothing in
 this Agreement shall be construed as granting to Customer any rights or license to any third party intellectual property, unless
 specifically set forth in a SOW. Customer will retain ownership of all Customer data, information, reports, material and
 documentation provided by Customer to Solution Provider in connection with this Agreement or any SOW hereunder. Unless
 otherwise set forth in a SOW, all work, deliverables, intellectual property, materials and documentation created and delivered by
 Solution Provider pursuant to the services under a SOW will be owned by Solution Provider (“Deliverables”), provided that
 Solution Provider hereby grants Customer a non-exclusive license to use the Deliverables for its internal business purposes.
 3.       FEES; PAYMENT TERMS; TAXES
 Fees for services and products shall be set forth in the Order Form or SOW, and unless otherwise set forth in the Order Form or
 SOW, payment terms are net thirty (30) days from the date of invoice. If mutually agreed in a SOW, Customer will reimburse
 Solution Provider for all reasonable travel and related expenses incurred in the performance of services, with such expenses
 invoiced monthly in arrears. Fees are exclusive of taxes, which shall be itemized on Solution Provider’s invoices, to the extent
 applicable, and shall be paid by Customer to Solution Provider unless Customer provides a valid tax exemption certificate.
 4.                                 CONFIDENTIAL INFORMATION
 4.1    Either party may from time to time disclose (the “Disclosing Party”) to the other party (the “Receiving Party”) certain
 Confidential Information (as hereinafter defined) received from the Disclosing Party. For a period of five (5) years from the
 termination of this Agreement, the Receiving Party shall protect the Confidential Information received from the Disclosing Party
 from unauthorized dissemination, using the same degree of care that the Receiving Party ordinarily uses with respect to its own
 proprietary information, but in no event with less than reasonable care. The Receiving Party shall use the Confidential Information




  Confidential
received from the Disclosing Party only to accomplish the purpose of this Agreement, and shall limit the disclosure of the
Confidential Information received from the Disclosing Party to the employees or agents of the Receiving Party who have a need to
know such Confidential Information for purposes of this Agreement, and who are, with respect to the Confidential Information
received from the Disclosing Party, bound in writing by confidentiality terms no less restrictive than those contained herein.
Notwithstanding the foregoing, Confidential Information may be disclosed if such disclosure is required by law or by the order or
a court of similar judicial or administrative body; provided, however, that the Receiving Party shall notify the Disclosing Party of
such requirement immediately and in writing, and shall cooperate reasonably with the Disclosing Party, at the Disclosing Party’s
expense, in the obtaining of a protective or similar order with respect thereto.
4.2 For purposes of this Agreement, the term “Confidential Information” shall mean: (a) a party’s product plans, trade secrets,
software, documentation, designs, costs, prices and names; non-published financial information, marketing plans, business
opportunities, personnel, research, development or know-how; (b) any other information designated by the Disclosing Party as
confidential in writing or, if disclosed orally, designated as confidential at the time of disclosure and reduced to writing and
designated as confidential in writing within thirty (30) days; and (c) the terms and conditions of this Agreement, including without
limitation all Statements of Work and the projects, milestones and fees set forth therein, as well Solution Provider’s performance or
non-performance of the Agreement; provided, however that “Confidential Information” will not include information that: (i) is or
becomes generally known or available by publication, commercial use or otherwise through no fault of the Receiving Party; (ii) is
known and has been reduced to tangible form by the Receiving Party at the time of disclosure and is not subject to restriction; (iii)
is independently developed by the Receiving Party without use of the Disclosing Party’s Confidential Information; (iv) is lawfully
obtained from a third party who has the right to make such disclosure; or (v) is released for publication by the Disclosing Party in
writing.
4.3       The Receiving Party shall return to the Disclosing Party, or, at the option of the Disclosing Party, destroy and erase all
Confidential Information received from the Disclosing Party in tangible form: (a) upon the written request of the Disclosing Party;
or (b) upon the expiration or termination of this Agreement, whichever comes first, and in both cases, the Receiving Party shall
certify promptly and in writing that it has done so.
5.       LIMITATION OF LIABILITY; WARRANTIES; DISCLAIMER
5.1   SOLUTION PROVIDER’S ENTIRE LIABILITY FOR ANY AND ALL CLAIMS ARISING UNDER OR IN
CONNECTION WITH THIS AGREEMENT OR RELATED TO ANY PRODUCT OR SERVICE PROVIDED UNDER OR IN
CONNECTION WITH THIS AGREEMENT, REGARDLESS OF THE FORM OF THE ACTION, WHETHER IN BREACH OF
WARRANTY, CONTRACT, TORT, STRICT LIABILITY OR OTHERWISE, WILL NOT EXCEED THE AGGREGATE FEES
ACTUALLY PAID TO SOLUTION PROVIDER UNDER THE APPLICABLE ORDER FORM OR SOW GIVING RISE TO
THE CLAIM.
5.2  IN NO EVENT SHALL SOLUTION PROVIDER HAVE ANY LIABILITY TO CUSTOMER OR A THIRD PARTY
WITH RESPECT TO OBLIGATIONS UNDER THIS AGREEMENT OR AN ORDER FORM OR SOW (REGARDLESS OF
THE FORM OF ACTION, INCLUDING, BUT NOT LIMITED TO ACTIONS FOR BREACH OF CONTRACT,
NEGLIGENCE, STRICT LIABILITY, RESCISSION AND BREACH OF WARRANTY), OR OTHERWISE FOR
CONSEQUENTIAL, EXEMPLARY, SPECIAL, INCIDENTAL OR PUNITIVE DAMAGES, INCLUDING, BUT NOT
LIMITED TO, LOSS OF REVENUES AND LOSS OR PROFITS OR OTHER MONETARY LOSS, OR LOSS OR
INTERUPTION OF DATA OR COMPUTER TIME, EVEN IF SOLUTION PROVIDER HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES OR IS NEGLIGENT.
5.3      Warranties; Remedies; Disclaimer. Solution Provider represents and warrants that it will perform services in a
professional, workmanlike manner in conformance with the SOW and will comply with all applicable laws and regulations
applicable to its business and the performance of services. In the event Customer notifies Solution Provider in writing of a non-
conformity in the services within thirty (30) days of completion of the services, Solution Provider at its expense will promptly
remedy the non-conformity. Warranties for products, including third party products, as well as third party services, to the extent
applicable, will be set forth in the relevant Order Form or SOW.
EXCEPT AS EXPRESSLY STATED IN THIS AGREEMENT, THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, BY
OPERATION OF LAW OR OTHERWISE, REGARDING OR RELATING TO THE SERVICES OR PRODUCTS PROVIDED
HEREUNDER OR TO ANY SOLUTION PROVIDER MATERIALS FURNISHED TO CUSTOMER HEREUNDER OR IN




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CONNECTION HEREWITH. SOLUTION PROVIDER SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES,
INCLUDING WITHOUT LIMITATION THOSE OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
NO REPRESENTATION OR OTHER AFFIRMATION OF FACT, INCLUDING BUT NOT LIMITED TO STATEMENTS
REGARDING CAPACITY, SUITABILITY FOR USE OR PERFORMANCE OF SOFTWARE PRODUCTS, WHETHER MADE
BY SOLUTION PROVIDER EMPLOYEES OR OTHERWISE, WHICH IS NOT CONTAINED IN THIS AGREEMENT, WILL
BE DEEMED TO BE A WARRANTY BY SOLUTION PROVIDER FOR ANY PURPOSE.

6.       TERM AND TERMINATION
6.1     This Agreement will commence on the Effective Date and, unless terminated in accordance with the terms hereof, will
continue for a period of one (1) year and will automatically renew for additional one (1) year periods unless either party notifies
the other party of its intention not to renew at least thirty (30) days prior to the end of the then current term; provided, however,
that, if a party elects not to renew and there are outstanding Statements of Work being performed at the time of termination, then
this Agreement will continue in effect until such Statements of Work have been completed.
6.2        This Agreement may be terminated by either party upon written notice, if the other party breaches this Agreement and
fails to cure such breach within thirty (30) days from the date of receipt of such notice from the non-breaching party. In addition,
either party may terminate this Agreement without cause upon ninety (90) days prior written notice to the other party. Upon
termination, Solution Provider will be entitled to payment with respect to charges earned and reimbursable expenses and any other
termination related charges as set forth in an Order Form or SOW incurred up to the effective date of the termination. In addition,
if the Agreement is terminated by Solution Provider due to Customer’s breach, Customer will pay all reasonable costs incurred by
Solution Provider that are reasonably required in connection with the orderly cessation of the services, including any fees for
which Solution Provider has become committed to the extent it is unable to terminate its commitment without cost or penalty.
Notwithstanding the foregoing, orders for third party products and services, as well as managed services provided by Solution
Provider, may not be terminated by Customer for convenience.
6.3      Except as otherwise expressly set forth in this Agreement, the provisions of Sections 2, 3, 4, 5, 6.2, 6.3 and 7 shall survive
the termination, cancellation or expiration of this Agreement.
7.       GENERAL
Customer may not assign, delegate, sublicense or otherwise transfer its rights or obligations under this Agreement without Solution
Provider’s prior written consent. A waiver of any breach of this Agreement will not constitute a waiver of any future breach of a
similar or different nature. If any provision of this Agreement is deemed illegal or unenforceable, that provision will be severed
and the remainder of this Agreement will remain in full force and effect. The headings used in this Agreement are for convenience
only and will not create any rights or obligations or affect the meaning or interpretation of this Agreement. This Agreement and all
disputes arising out of or relating to this Agreement will be governed by and construed in accordance with the laws of the
Commonwealth of Kentucky, excluding all choice of law provisions, and shall be subject to the exclusive jurisdiction of the
federal and state courts located in the Commonwealth of Kentucky. Customer acknowledges that products, Deliverables and
certain Solution Provider materials may be subject to export controls under applicable export control regulations, including
without limitation, the U.S. Export Administration Regulations, and agrees to comply with any such regulations. This Agreement
supersedes all other agreements, proposals, representations and other understandings regarding the subject matter of this
Agreement. The terms and conditions of any purchase order or other instrument issued by Customer or its agent in connection with
this Agreement that are in addition to or inconsistent with the terms and conditions of this Agreement are null and void and will
not be binding on Solution Provider. In the event of a conflict between any provision of this Agreement and any applicable Order
Form or SOW, the provisions of the Order Form or SOW shall prevail. All notices permitted or required under this Agreement
will be sent to the recipient party's address stated above in this Agreement (as may be modified in writing) by certified mail, return
receipt requested, or receipted overnight carrier. Alterations or modifications of this Agreement will be valid only if made in a
writing signed by both parties. Except as otherwise provided herein, if the performance of any obligation hereunder (other than the
making of payments hereunder) is prevented, restricted or interfered with by reason of any event, act or condition beyond the
reasonable control of the affected party, the party so affected, upon written notice to the other party, will be excused from such
performance to the extent of such prevention, restriction or interference.




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STEP CG, LLC                            Customer: _________________________

Signature: __________________________   Signature: ___________________________

Name: __________________________        Name: ____________________________

Title:   __________________________     Title:   ____________________________

Date:    __________________________     Date:    ____________________________




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