Agenda Item
vi. Contract Renewal ~ Professional Architectural & Engineering Services ~ RFQu 24-752-017 ~ BRPH Architects Engineers, CDH Partners, Inc., Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS), Collins, Cooper, Carusi Architects, Cooper Carry, Inc., Corgan, Croft & Associates, PC, DAG Architects, Foreman Seeley Fountain Inc., Gardner Spencer Smith Tench & Jarbeau (GSST&J), Goodwyn, Mills, and Cawood LLC, (GMC), KHAFRA Engineering, Lyman Davidson Dooley, Inc., Manley Spangler Smith Architects ~ PBK Architects, (MSSA-PBK), PGAL, Inc., Raymond Engineering ~ Georgia, Inc., Smallwood, Reynolds, Stewart, Stewart & Associates, Inc., MOSA Architects, SRJ Architects, Stanley Love-Stanley PC, and Sy Richards, Architects Inc. ~ Contract Renewal #1 of 4 (Not to exceed $10,000,000) ~ Updated 6.5.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFQu 24-752-017 for Professional Architectural & Engineering Services in the not-to-exceed amount of $10,000,000 to:
BRPH Architects Engineers
CDH Partners, Inc.
Chapman Griffin Lanier Sussenbach Architects, Inc. (CGLS)
Collins, Cooper, Carusi Architects,
Cooper Carry, Inc.
Corgan
Croft & Associates, PC
DAG Architects
Foreman Seeley Fountain Inc.
Gardner Spencer Smith Tench & Jarbeau (GSST&J)
Goodwyn, Mills, and Cawood LLC, (GMC)
KHAFRA Engineering
Lyman Davidson Dooley, Inc.
Manley Spangler Smith Architects -PBK Architects, (MSSA-PBK)
PGAL, Inc.
Raymond Engineering -Georgia, Inc.
Smallwood, Reynolds, Stewart, Stewart & Associates, Inc.
MOSA Architects
SRJ Architects
Stanley Love-Stanley PC
Sy Richards, Architects Inc.
Why: This request is a contract renewal for the above firms to provide Professional Architectural & Engineering Services throughout DeKalb County School District (“DCSD”) on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for both E-SPLOST and Non-SPLOST projects.
This request extends the agreement for an additional year effective June 1, 2025, through May 30, 2026.
Details: On May 6, 2024, the Board of Education approved the award of contract RFQu 24-752-017 for Professional Architectural & Engineering Services on an as-needed basis for various remodeling, renovations, life safety, maintenance and repair projects, for E-SPLOST and Non-SPLOST projects for the Facilities/Maintenance Department and the E-SPLOST program. This recommendation is for the first of four (#1 of 4) one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in an amount not to exceed $10,000,000, will be allocated from the various General Fund Budget and E-SPLOST charge codes.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single projects over the $100,000.00 threshold will be returned to the Board for formal approval in accordance with Board policy.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678.676.1397
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 4/18/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Yates, LLC PHONE FAX
2800 Century Parkway NE (A/C, No, Ext): 404-633-4321 (A/C, No): 404-633-1312
E-MAIL
Suite 300 ADDRESS: certs@yatesins.com
Atlanta GA 30345 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Selective Insurance Company of Southeast 39926
GARDSP01-C
INSURED INSURER B : Selective Insurance Co of South Carolina 19259
Gardner, Spencer, Smith, Tench & Jarbeau, P.C.
INSURER C : Continental Casualty Company 20443
3340 Peachtree Road NE
Suite 1800 INSURER D :
Atlanta GA 30326 INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1242818234 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
B X COMMERCIAL GENERAL LIABILITY S2236226 11/1/2024 11/1/2025 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 300,000
MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000
POLICY
PRO-
JECT
X LOC PRODUCTS - COMP/OP AGG $ 3,000,000
OTHER: $
B COMBINED SINGLE LIMIT $ 1,000,000
AUTOMOBILE LIABILITY S2236226 11/1/2024 11/1/2025 (Ea accident)
ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
NON-OWNED
X HIRED
AUTOS ONLY
X AUTOS ONLY
PROPERTY DAMAGE
(Per accident) $
$
B X UMBRELLA LIAB X OCCUR S2236226 11/1/2024 11/1/2025 EACH OCCURRENCE $ 5,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 5,000,000
X RETENTION $ $
DED -0-
PER OTH-
A WORKERS COMPENSATION WC9030686 11/1/2024 11/1/2025 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE
N E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
C Professional Liability AEH006121284 11/1/2024 11/1/2025 $3,000,000 Each Claim $4,000,000 Agg
$50,000 Deductible
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Subject to policy terms, conditions, forms, and exclusions, the insurance coverages afforded by the policies above include the following when required by
written contract for the certificate holder and/or entities listed below: Blanket Additional Insured in regards to General Liability for ongoing operations and
Umbrella Liability; Blanket Primary and Non-Contributory in regards to General Liability; Blanket Waiver of Subrogation in regards to General Liability & Workers
Compensation.
See Attached...
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Dekalb County Board of Education ACCORDANCE WITH THE POLICY PROVISIONS.
and Dekalb County School District
1701 Stone Mountain Industrial Blvd. AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083-
USA
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: GARDSP01-C
LOC #:
ADDITIONAL REMARKS SCHEDULE Page 1 of 1
AGENCY NAMED INSURED
Yates, LLC Gardner, Spencer, Smith, Tench & Jarbeau, P.C.
3340 Peachtree Road NE
POLICY NUMBER Suite 1800
Atlanta GA 30326
CARRIER NAIC CODE
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE
FORMS:
BP 72 86 12 21 - Businessowners Schedule Professional Office Plus Coverage Option For Architects And Engineers
CX-0003 01/99 - Declarations - Commercial Umbrella Liability Coverage
CX-4 04/03 - Commercial Umbrella Liability Coverage
WC00313 04/84 - Waiver of Our Right to Recover From Others Endorsement
Re: RFQu No. 24-752-017 A/E Continuing Contract for Professional Services
Entities: DeKalb County Board of Education and DeKalb County School District.
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Previous Policy Number Policy Number
S 2236226 S 2236226
SELECTIVE INSURANCE COMPANY OF THE SOUTHEAST
900 E. 96TH STREET, INDIANAPOLIS, IN 46240
DECLARATIONS - COMMERCIAL UMBRELLA LIABILITY COVERAGE
Item One - Name of Insured & Mailing Address Policy Period
From: NOVEMBER 1, 2024
SEE COMMERCIAL POLICY COMMON DECLARATION: IL-7025
To: NOVEMBER 1, 2025
12:01 A.M., Standard Time At The
lnsured's Mailing Address.
Producer: Producer Number:
SEE COMMERCIAL POLICY COMMON DECLARATION: IL-7025 00-09152-00000
Named Insured is: CORPORATION
Business of the Named Insured: ARCHITECT OFFICE
Limits Of Insurance
Occurrence Limit $5,000,000.00 Aaareaate Limit $5,000,000.00
Self Retained Limit: $.00
co
Schedule of Underlying Insurance and Limits
co Standard Employers Liability or Stop-Gap Policy No. WC9030686
N
N
co
Employers Liability Policy
(")
N Company SELECTIVE INS CO OF THE S
N
Policy Period Employers Liability Each Accident $1,000,000
0
0 From: NOVEMBER 1, 2024 Disease Each Employee $1,000,000
0
0 To: NOVEMBER 1, 2025 Disease Each Policy
N $1,000,000
Commercial General Liability Policy Policy No.
Company
Policy Period General Aggregate
From: Products-Completed Operations
To: Personal and Advertising Injury Limit
Each Occurrence Limit
Automobile Liability Policy Policy No.
Company
Policy Period Bodily Injury and Property
From: Damage Combined Each Accident
To:
Premium Schedule:
Estimated Exposure Base Rate Rate Per Annual Minimum Premium Estimated Premium Due
In the event of cancellation by the Named Insured we will receive and retain not less than N/A
as the Policy Minimum Premium.
Forms and Endorsements: Estimated Total Premium
SEE FORMS AND ENDORSEMENT SCHEDULE: IL-7035
OCTOBER 7 1 2024 SOUTHERN REGION
Issue Date Issuing Office Authorized Representative
CX-0003 (01/99)
INSURED'S COPY