Agenda Item
i. Contract Award ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Yancey Bus Sales (#99999-SPD- GD63020-001) ~ Acquisition of 2026 Blue Bird/Vision School Buses (Not to exceed $4,388,425)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the Cooperative Agreement - Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales for the purchase of twenty-five (25) - 2026 Blue Bird/Vision 48 Passenger Propane School Bus with lift from Yancey Bus Sales and Service in a not to exceed amount of $4,388,425.
Why: The approval of the purchase of twenty- five (25) - 2026 Blue Bird/Vision 48 Passenger Propane School Bus with lifts through Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales will provide safe and reliable transportation services for the students of DeKalb County School District.
Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Georgia Statewide Contract -#99999-SPD-GD63020-001- Yancey Bus Sales. On September 17, 2020, Sourcewell published a Request for Proposals (RFP) #110520 for Fleet and Facility-Related Vendor Managed Inventory and Logistics Management Solutions. As a Sourcewell participating state/entity or agency, the State of Georgia entered a Participating Addendum with Yancey Brothers for the provision of School Buses and Related Accessories. The Transportation Department will purchase (25) Special Needs school buses to meet the unique requirements of students with special needs.
This investment is not only a critical step toward providing equitable access to education, but it is also a legal and ethical obligation under the Americans with Disabilities Act (ADA) and the Individuals with Disabilities Education Act (IDEA). Purchasing dedicated special needs buses ensures compliance with federal mandates while also supporting the school district’s commitment to the inclusivity of all students. Investing in these buses is a necessary step toward ensuring that every student has the opportunity to learn and thrive in an environment that respects and accommodates their needs.
In accordance with the Board Policy DJE (Purchasing), Paragraph III.D3D.the purchase is made through contracts formally solicited and obtained by the State of Georgia, or any other political subdivision of the State of Georgia, the federal government, or some other governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale.
Financial impact: The purchase amount of $4,388,425 will be allocated Cost code SPEQUIP.80136.VEHICLES.and Charge Code 100.2700.573200.00011.7100.2410.8012.040.0000 and 100.2700.573200.41121.7100.2411.8010.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678-676-1483
Mr. Raymond E. Stanley, Executive Director; Student Transportation and Fleet, Division of Operations, 678-898-8055
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Cooperative Agreement
State of Georgia – School Buses and Related Accessories, Supplies,
Parts, and Services
Yancey Brothers Bus Sales
Scope
Contract Award – Cooperative Agreement Georgia Statewide Contract -
#99999-SPD-GD63020-001 – Yancey Bus Sales through Request for
Proposals (RFP) #110520 for Fleet and Facility Related Vendor Managed Inventory
and Logistics Management Solutions Request for Proposals (RFP) #110520 for Fleet
and Facility Related Vendor Managed Inventory and Logistics Management
Solutions.
DeKalb County School District Division of Operations – Transportation and Fleet
Department Division seeks to purchase twenty-five (25) - 2026 Blue Bird/Vision 48
Passenger Propane School Bus with lift from Yancey Bus through Georgia
Statewide Contract -#99999-SPD-GD63020-001.
Contract Term:
The State of Georgia Statewide Contract for School Buses and Related
Accessories is a one (1) year contract with the option to renew the Statewide
Contract for additional terms on a year -by-year basis to awarded vendors.
The Cooperative Agreement between the State of Georgia through Yancey
Brothers Bus Sales will be effective upon Board Approval and fully executed
contract documents. Renewals by Dekalb County School District are subject to
Dekalb County School Board of Education approval on a year-by-year- basis.
Solicitation Process:
On September 17, 2020, Sourcewell published a Request for Proposals (RFP)
#110520 for Fleet and Facility Related Vendor Managed Inventory and Logistics
Management Solutions. As a Sourcewell participating state/entity or agency, the
State of Georgia entered a Participating Addendum with Yancey Brothers for the
provision of School Buses and Related Accessories on July 1, 2022.
Award Process:
Board Policy DJE (Purchasing), Paragraph III D.3.(d), which allows
exceptions to competitive selection when purchases are made through contracts
formally obtained by the State of Georgia or other governmental agencies.