Agenda Item
ii. Contract Renewal ~ ITB 22-15 School Nutrition Frozen Temperature Control and Dry Food Products ~ Gordon Food Service, Inc., Renewal #4 of 4 (Not to exceed $12,513,927.92 ~ SY 25-26)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 22-15 for the purchase of frozen temperature control and dry food products for Gordon Food Service, Inc., not to exceed the amount of $12,513,927.92 for SY 25-26.
Why: This request for contract renewal to Gordon Food Service, Inc., for the purchase of frozen temperature control and dry food products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
This is the fourth of four (#4 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On June 14, 2021, the Board approved the award of ITB 22-15 to Gordon Food Service, Inc. in the amount not to exceed $11,500,000.
Due to the excellent level of service provided by Gordon Food Service, Inc., School Nutrition Services (SNS) requests contract renewal of ITB 22-15 for the final renewal option with the same terms and conditions as the initial term contract effective July 1, 2025, through June 30, 2026.
This is the fourth of four (#4 of 4) contract renewals available under this contract.
Frozen temperature control and dry food products provided by Gordon Food Service, Inc., are delivered by the vendor to the schools.
Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $12,513,927.92 for SY25-26.
Board Policy DJE - Purchasing requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
Finance
DeKaib County
November 15, 2024
VIA EMAIL: turn reedgfs.com wen.guo@gfs.com
Gordon Food Service, Inc.
1300 Gezon Pkwy SW
Wyoming, Ml 49509
ATFN: Bradley King, Bid Dept. Supervisor
Reference: Bid No. 22-15, School Nutrition Frozen/Temperature Control & Dry Food Products
Greetings Mr. King:
The DeKalb County School District ("DCSD"} desires to renew the award of Bid No. 22-15, School Nutrition
Frozen/Temperature Control & Dry Food Products for one (1) year on the same terms and conditions as stated in
the bid. The purpose of this letter is to obtain Gordon Food Service, Inc.'s acceptance of DCSD's offer to renew the
award of Bid No.22- 15.
The renewal is subject to the DeKalb County Board of Education's ("Board") approval and will be effective from
July 1, 2025, through June 30, 2026. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates Gordon Food Service, Inc.'s consideration of this offer to renew the award of Bid No. 22-15.
If accepted, please submit a copy of your company's proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents no later than Friday,
November 22, 2024, to sharma ne_greenland@dekaIbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
6at&t 4. SmelA
Carla L. Smith
Executive Director, Vendor Services
CLS/smg
c: Dr. Connie Walker
Ms. Teresa Adams
ACKNOWLEDGMENT
Gordon Food Service, Inc. hereby accepts DeKalb County School District's offer to renew the award of Bid No. 22-
15, School Nutrition Frozen/Temperature Control & Dry Food Products at the same terms and conditions as the
original award, until June 30, 2026. Gordon Food Service, Inc. understands that this acceptance is subject to the
approval of the DeKaib County Board of Education.
Authorized Signatory Date
OUnnN Q\rocJj, B' Ocqoinspc
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd I Stone Mountain, GA 30083
678.676.0110 I www.dekalbschoolsga.org