Agenda Item
a. RFP 25-607 Computer Device Repair and Insurance Services ~ Stratix Corporation (Not to exceed $3,234,403)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the contract for RFP 25-607 Computer Device Repair and Insurance Services to Stratix Corporation for an amount not to exceed $3,234,403.
Why: The purpose of this agenda item is to approve the contract for RFP 25-607 Computer Device Repair and Insurance Services to Stratix Corporation. Access to technology is essential for both instructional integration and daily operations within a school district. The Division of Information and Instructional Technology (DIIT) has recognized the importance of maintaining up-to-date technology and has proposed a comprehensive plan for the replacement and maintenance of instructional devices, including Chromebooks and staff devices.
Details: Instructional devices are a critical tool for students, enabling them to access educational resources, complete assignments, and participate in virtual classrooms. By purchasing device repair and insurance, the district can ensure that students have continuous access to these essential tools, minimizing disruptions to their learning experience.
Investing in insurance for devices is a cost-effective solution that can save the district significant amounts of money in the long run. Insurance covers accidental damage, loss, and theft, which are common occurrences in a school environment. Without insurance, the cost of repairing or replacing damaged devices would fall on the district, leading to increased expenses.
Providing insurance for devices ensures that all students, regardless of their socio-economic background, have equal access to functional devices. This is particularly important in a one-to-one device program where each student is issued a device. Insurance helps to bridge the digital divide by ensuring that all students have the tools they need to succeed.
With an insurance plan in place, the repair process for damaged devices becomes more efficient. This will minimize downtime by reducing the time it takes to get devices back into the hands of students.
The district has made significant investments in technology to enhance the educational experience. By purchasing insurance, the district can protect these investments and ensure that devices remain in good working condition throughout their lifecycle. This aligns with the district's commitment to providing high-quality educational resources to students and staff.
After a thorough review of all responses, the awarded vendor is Stratix Corporation. The decision was based on the Firm’s overview / company profile, scope of services, relevant experience and expertise, professional references, and cost of services.
Financial impact: $3,234,403
General Fund
100.2210.530000.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2025
Status: Approved by the Office of Legal Affairs
BAFO
Attachment A
RFP 25-607
Computer Device Repair and Insurance Services
COST PROPOSAL FORM
Offeror must provide costs to DCSD associated with providing the services requested in this
RFP. Pricing must be submitted on this form in the format requested. Alterations to the
cost proposal form may result in the offeror being deemed non-responsive and
proposal rejected. DCSD reserves the right to request and negotiate a “best and final
offer” response from Offerors.
Please provide pricing as requested for the services listed below. Pricing shall include all
labor, materials, tools, specialized equipment, supplies, trained personnel, insurance, travel,
per diem, direct and indirect administrative costs, overhead, tolls, parking, fuel, and all other
costs and charges necessary to perform the services below in accordance with this RFP.
A. Unlimited Service Repairs: Unlimited repairs as a result of but not limited to Accidental
Damage, Extended Warranty, Standard Perils, and any other event in accordance with
the Scope of Service section of this RFP. Please assume all devices will be mailed in.
Calculations for each device shall be: Quantity x Unit Price = Annual Cost
DEVICE TYPE QUANTITY NOT-TO- NOT-TO-EXCEED
EXCEED ANNUAL COST
UNIT PRICE
Student Chromebooks 93,000 $ 20.87 $ 1,940,910
Staff Laptops 11,500 $ 52.27 $ 601,105
Staff/Student Desktops 2,133 $ 26.74 $ 57,036
Unlimited Service Repairs Total $ 2,599,051
B. Comprehensive Insurance Coverage: Comprehensive insurance plan with unlimited
claims covering Accidental Damage, Extended Warranty, Lost, Standard Perils, theft,
and any other event in accordance with the Scope of Service section of this RFP.
Include fees for claims processing. Please assume all devices will be mailed in.
DEVICE TYPE QUANTITY MONTHLY NOT-TO-EXCEED
COST ANNUAL COST
Student Chromebooks 93,000 $ 34,410 $ 412,920
Staff Laptops 11,500 $ 16,675 $ 200,100
Staff/Student Desktops 2,133 $ 1,861 $ 22,332
Comprehensive Insurance Coverage Total $ 635,352
6
Percentage of AC Adaptor Replacements Included: _______%
C. Annual Total
Annual Unlimited Service Repairs Total $ 2,599,051
Annual Comprehensive Insurance Total $ 635,352
Combined Annual Total (Year 1) $ 3,234,403
Alternate: Offeror agrees that if the following alternate is accepted, it shall be
added to the total of C. Annual Total.
Add Alternate No 1 – Lump Sum Price for on-site device pickup as specified in Part III
of the RFP.
$ (0) There is no additional cost for on-site device pickup as speficied in Part III of the RFP
D. Annual Renewal Cost
1st Renewal (Year 2)
Unlimited Service Repairs Year 1 Renewal Total $ 2,599,051
Comprehensive Insurance Year 1 Renewal Total $ 635,352
Combined Year 1 Renewal Total $ 3,234,403
On-site device pickup. (If requested by DCSD) $0
2nd Renewal (Year 3)
Unlimited Service Repairs Year 2 Renewal Total $ 2,599,051
Comprehensive Insurance Year 2 Renewal Total $ 635,352
Combined Year 2 Renewal Total $ 3,234,403
On-site device pickup. (If requested by DCSD) $0
Year 3 Renewal
Unlimited Service Repairs Year 3 Renewal Total $ 2,599,051
Comprehensive Insurance Year 3 Renewal Total $ 635,352
Combined Year 3 Renewal Total $ 3,234,403
On-site device pickup. (If requested by DCSD) $0
E. Unit Prices:
Unlimited Service Repairs:
20.87
Additional Student Chromebook: $________Per Device
52.27
Additional Staff Laptop: $___________Per Device
26.74
Additional Student/Staff Desktop: $_________ Per Device
Comprehensive Insurance Coverage:
.37
Additional Student Chromebook: $________ Per Month
1.45
Additional Staff Laptop: $_______ Per Month
.87 Per Month
Additional Student/Staff Desktop: $________
12
AC Adaptor Outside of Included Percentage: $________ Per Adaptor
0
Insurance Deductible (If Applicable): $_________ Per Claim
Complete the following:
Stratix Corporation _______________
Company Name
Justin Piotroski Director
_______________
Authorized Company Representative Name (please print) Title
April 15, 2025
_______________
Authorized Company Representative Signature Date
4920 Avalon Ridge Pkwy, Peachtree Corners, GA 30071
_________________________________________________________________________
Address
619-405-6443 N/A
_________________________________________________________________________
Phone Fax
Justin.Piotroski@stratixcorp.com
_________________________________________________________________________
Email