Agenda Item
i. Renewal for RFQ 24-565 for Athletic Trainers (Not to exceed $1,900,000)
Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity
Request: It is a requested that the Board of Education approve the first of four, one-year renewals for RFQ 24-565 Northside Athletic Trainers provided by Northside Hospital, Inc., in the amount not to exceed $1,900,000.
Why: Athletic trainers in schools are vital to the overall health, safety, and well-being of students involved in sports and physical activities. They educate students, coaches, and parents about injury prevention, proper techniques, and the importance of maintaining overall physical health. This education helps create a safer sporting environment. Athletics trainers provide valuable support to coaches by offering expert advice on injury management and prevention strategies, which allows coaches to focus more on training and game strategy. Athletic trainers help schools develop and implement emergency action plans for athletic events, which ensures that there are protocols in place for handling various types of medical emergencies.
Overall, athletic trainers play a crucial role in creating safer and more effective athletic environments in schools, benefiting students, coaches, and the broader school community. The approval of the renewal will allow for full-time athletic trainers at each of the traditional nineteen high schools.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualification (RFQ) was issued on March 7, 2024. Electronic notification was sent to 41 vendors from the DCSD vendor list, 194 vendors through the State of Georgia Procurement Registry (GPR), and 175 vendors through IonWave (DCSD solicitation portal). Two bids were reviewed and deemed responsive to the requirements of the solicitation. The two bids were evaluated by an evaluation committee, consisting of four staff members from the Athletics Department. Northside Hospital met all the requirements and was the most responsive bid for RFQ 24-565. The renewal is aligned with the scope of work submitted in RFQ-24-565, and the renewal spend limit is not to exceed $1,900,000.
Financial impact: The total budget for these services is allocated from the cost code (607.3200.530000.60767.7090.9990.8010.092.0000) under the Athletics’ Revenue Fund Budget in an amount not to exceed $1,900,000.
Contact: Triscilla Weaver, Ph.D., Chief of Access and Opportunity, Division of Access & Opportunity, 678-676-0485
Mrs. Myss Johnson-Jelks, Executive Director of Athletics, Division of Access & Opportunity, 678.676.1824
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Chronology of the Agenda Item
Athletic Trainer Service provided by Northside Hospital
RFQ 24-565
School Year 2023-2024
The RFQ was issued on March 7, 2024. Notification of the upcoming RFQ was posted on the
Georgia Procurement Registry on the same day and on to IonWave on March 19,2024.
Electronic notifications were sent to 41 vendors on the DCSD Vendor Bid List, 194 vendors
through the State of Georgia Procurement Registry and, 175 vendors through IonWave.
Two (2) bids were reviewed and deemed responsive to the solicitation requirements. These two
(2) bids were evaluated by a committee composed of four (4) staff members from the Athletic
Department.
On June 11, 2024, RFQ for Athletic Trainer Services was awarded to Northside Hospital, as the
vendor met all required specifications and
School Year 2024-2025
On September 9, 2024, The Board of Education authorized the Superintendent to approve a
$700,000.00 spend limit increase, bringing the total not to exceed amount to $1,900,000.00.
The $700,00.00 spend increase with RFQ 24-565 was to cover Athletic Trainers for the
Traditional High Schools in DeKalb County School District by Northside Hospital.
On June 9, 2025, a renewal request for RFQ 24-565 was submitted to the Board of Education to
extend the agreement with Northside Hospital for an additional year, with a spend limit of
$1,900,000.00. This marks the first of four one-year renewal options. This will allow Athletics
Trainers for all 19 Traditional High Schools in the DeKalb County School District.