Agenda Item
vi. Contract ~ Cooperative Agreement ~ Sourcewell RFP #081523 ~ Hussey Seating Corporation ~ Southeastern Surfaces & Equipment, Inc. (SSE) ~ Authorized Reseller ~ Bleacher Replacement Installation ~ Martin Luther King, Jr. High School (Not to exceed $319,577.01)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board") approve DeKalb County School District (“DCSD”) use of the Sourcewell RFP #081523 Cooperative Agreement contract between DeKalb County School District (“DCSD”) and Hussey Seating Corporation, where their Exclusive Dealer, Southeastern Surfaces & Equipment, Inc. (SSE) will serve as a provider of installation services for bleacher seating in the gymnasium at Martin Luther King Jr. High School for a not to exceed amount of $319,557.01.
Why: Approval of the use of the Sourcewell Cooperative Agreement with Hussey Seating Corporation, where Southeastern Surfaces & Equipment, Inc. is the exclusive dealer of Hussey Seating Corporation in the State of Georgia, will provide purchase and installation of the gymnasium bleachers at MLK High School.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
The approval of the use of this Cooperative Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The Operations Division is requesting approval of the use of the Sourcewell Cooperative Agreement RFP# 081523 with Hussey Seating Corporation, and their exclusive dealer, Southeastern Surfaces & Equipment, Inc. to perform bleacher seating installation at MLK Jr. High School. The Sourcewell RFP #081523 contract permits the installation of event seating for K-12 educational uses.
On August 15, 2023, Sourcewell issued RFP# 081523 for Event Seating and Staging Solutions with Related Accessories and Services from which Supplier (Hussey Seating Corporation) was awarded a contract based on their proposal’s response to the RFP. As the State of Georgia exclusive dealer of Hussey Seating Corporation products, Southeastern Surfaces & Equipment, Inc. will use the Sourcewell contract to purchase the needed bleacher seating and perform the installation.
The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
Hussey Seating Corporation, 38 Dyer Street Ext., North Berwick, ME 03906
Southeastern Surfaces & Equipment, Inc. (local) is located at 1205 Peachtree Pkwy. Suite 1204, Cumming, GA 30041
Financial impact: The total contract amount for the gymnasium bleacher replacement at MLK Jr. High School services is a not-to-exceed amount of $319,557.01.
The financial impact of the cooperative agreement with Hussey Seating Corporation will be allocated from general funds. 100.2600.543009.00011.7520.9990.8013.040.0000 MAINT-SYS-PARTS & MAJOR WORK
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Keith Ball, Executive Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract – Cooperative Agreement
Sourcewell RFP #081523 - Hussey Seating Corporation -
Southeastern Surfaces & Equipment, Inc. (SSE) - Exclusive Dealer
Martin Luther King Jr. High Schoo1
Scope: Contract Award – Cooperative Agreement -with Hussey Seating
Corporation and its Exclusive Dealer – Southeastern Surfaces & Equipment,
Inc. (SSE) – Event Seating and Staging Solutions with Related Accessories
and Services - Scope for this request can be found in the Sourcewell RFP
#081523 and is being sought for use to provide installation services for bleacher
seating in the gymnasium at Martin Luther King Jr. High School.
Contract Term:
The Sourcewell Cooperative Contract #081523 is a four-year (4) contract with
three (3), one (1) year options to extend. Hussey Seating Corporation is one of
multiple vendors awarded Contract No. #081523, effective October 5, 2023,
through October 6, 2027, with the option to extend for three (3), one (1) year
additional renewals through May 26, 2030, at Sourcewell’s consideration.
Solicitation Process:
On August 15, 2023, Sourcewell issued RFP# 081523, a public solicitation for Event
Seating and Staging Solutions with Related Accessories and Services. Hussey
Seating Corporation is one of multiple vendors awarded contract #081523 based on
their proposal’s response to the RFP. Southeastern Surfaces & Equipment, Inc. is
an exclusive dealer of Hussey Seating Corporation products. Contract No.
#081523 is effective October 5, 2023, through October 6, 2027, with the option to
extend for three (3), one (1) year additional year renewals through May 26, 2030,
at Sourcewell’s consideration.
Award Process:
Hussey Seating Corporation and its Exclusive Dealer – Southeastern Surfaces
& Equipment, Inc. (SSE). was selected to utilize the Sourcewell cooperative
contract to expedite and complete immediate renovations and repairs to Martin
Luther King Jr. High Schoo1 gymnasium bleachers.
Use of the cooperative agreement through Sourcewell, is pursuant to Board Policy
DJE D3(d) Exception Competitive Selection, found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z
2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=&PG=6&IRP=
0&isPndg=false