Agenda Item
ii. Contract Renewal ~ ITB 22-15 School Nutrition Frozen Temperature Control and Dry Food Products ~ Gordon Food Service, Inc., Renewal #4 of 4 (Not to exceed $12,513,927.92 ~ SY 25-26)
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested the that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 22-15 for the purchase of frozen temperature control and dry food products for Gordon Food Service, Inc., not to exceed the amount of $12,513,927.92 for SY 25-26.
Why: This request for contract renewal to Gordon Food Service, Inc., for the purchase of frozen temperature control and dry food products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
This is the fourth of four (#4 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On June 14, 2021, the Board approved the award of ITB 22-15 to Gordon Food Service, Inc. in the amount not to exceed $11,500,000.
Due to the excellent level of service provided by Gordon Food Service, Inc., School Nutrition Services (SNS) requests contract renewal of ITB 22-15 for the final renewal option with the same terms and conditions as the initial term contract effective July 1, 2025, through June 30, 2026.
This is the fourth of four (#4 of 4) contract renewals available under this contract.
Frozen temperature control and dry food products provided by Gordon Food Service, Inc., are delivered by the vendor to the schools.
Gordon Food Service, Inc.
1500 North River Road
Lithia Springs, GA 30122
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $12,513,927.92 for SY25-26.
Board Policy DJE - Purchasing requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services (678) 676-1780
Effective: Upon Board approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 7/8/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Alex Ehlinger
Arthur J. Gallagher Risk Management Services, LLC PHONE FAX
300 Ottawa NW (A/C, No, Ext): 513-977-4747 (A/C, No): 513-977-4643
E-MAIL
Suite 301 ADDRESS: alex_ehlinger@ajg.com
Grand Rapids MI 49503 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Travelers Property Casualty Co of America 25674
GORDFOO-01
INSURED INSURER B : Old Republic Insurance Company 24147
Gordon Food Service, Inc.
INSURER C : Safety National Casualty Corporation 15105
1300 Gezon Parkway SW
Wyoming, MI 49509 INSURER D :
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1013616590 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
B X COMMERCIAL GENERAL LIABILITY Y Y MWZY 314881-24 8/1/2024 8/1/2025 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 2,000,000
MED EXP (Any one person) $ Excluded
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000
POLICY
PRO-
JECT
X LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
B Y Y COMBINED SINGLE LIMIT $ 10,000,000
AUTOMOBILE LIABILITY MWTB 314880-24 8/1/2024 8/1/2025 (Ea accident)
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
A X UMBRELLA LIAB X OCCUR Y Y CUP-4T737898-24-NF 8/1/2024 8/1/2025 EACH OCCURRENCE $ 10,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
X RETENTION $ $
DED 0
PER OTH-
C WORKERS COMPENSATION Y LDS4060583 8/1/2024 8/1/2025 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE
N E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
General Liability: Additional Insured as required by written contract with Named Insured per form GL784004 8/19
Automobile Liability: Additional Insured as required by written contract with Named Insured per form PCA048 9/19 or CA2001 10/13
DeKalb County School District is named Additional Insured with respect to the General Liability policy and Automobile policy on a primary and non-contributory
basis if required by written contract with the Named Insured. The Producer will endeavor to mail 30 days written notice to the Certificate Holder named on the
certificate if any policies listed on the certificate are cancelled prior to the expiration date. Failure to do so shall impose no obligation or liability of any kind upon
the Producer or otherwise alter the policy terms.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District
1701 Mountain Industrial Boulevard
Stone Mountain GA 30083-1027 AUTHORIZED REPRESENTATIVE
USA
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