Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Deirdre P. Pierce, Board Chair
Ms. Allyson Gevertz, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Mr. Awet Eyasu

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the May 12, 2025, work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Ms. Allyson Gervertz, Vice Chair

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Tiffany Hogan, Ph.D., Board Member, District 5

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Mr. Awet Eyasu, Board Member, District 7

Summary: Presented by: Ms. Whitney McGinniss, Board Member, District 2

Summary: Presented by: Ms. Whitney McGinniss, Board Member, District 2

Details: National Nurses Week is every year, from May 6th-12th and School Nurse Day is celebrated on Wednesday, May 7, 2025. National School Nurse Day was established to foster a better understanding of the role of school nurses in the educational setting. School nurses are professional nurses that advance the well-being, academic success, and life-long achievements of all students by serving on the frontlines and providing a critical safety net for our nation’s most fragile children.

Our students today face more complex and life-threatening health problems requiring the expertise that only a school nurse can provide. Students have a right to have both their physical and mental health needs safely met while in the school setting. School nurses support student rights and ensure families feel confident that their children will be cared for when they are at school by addressing the home and community factors that impact students’ health. They act as a liaison to the school community, families, and healthcare providers on behalf of children’s health, promoting wellness and improving health outcomes for our nation’s children.

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Details: The Georgia Department of Education (GADOE) identifies and honors high school seniors who have achieved excellence in school and community life. Each Georgia Scholar receives a seal for his or her diploma. The following criteria must be met to receive the honor: the student must earn at least 22 Carnegie Units of credit for graduation, have a minimum combined score of 1360 on the Scholastic Assessment Test (SAT) at one test sitting; OR a composite score of 31 at one test sitting on the American College Test (ACT), have a non-weighted, cumulative Grade Point Average (GPA) of at least 3.75 on a 4.0 scale, must be registered to vote if a United States citizen and 18 years of age on or before the date of application, must show evidence of self-esteem and concern for others in day-to-day activities., must have participated in at least three (3) different competitive interscholastic activities, must have been appointed by a school official, or elected to, positions of leadership in a minimum of two (2) different organizations sponsored by the school, and has shown evidence of leadership in a minimum of two (2) different organizations outside the school, including being appointed by an organization sponsor or elected to a position of leadership or role of responsibility in a minimum of one (1) of these activities.

Contact: Dr. Kishia K. Towns, Chief, Wrap Around Services, Division of Wrap Around Services, 404-964-3664
Mr. Christopher Key, Executive Director, Student Advancement, Division of Wrap Around Services, 678-485-9544
Dr. Shannon Crosslin, Senior Counseling Coordinator, Division of Wrap Around Services, 404-808-8942

Summary: Presented by: Ms. Allyson Gevertz, Vice Chair

Summary: Presented by: Mr. Diijon DaCosta, Sr. Board Member, District 6

Summary: Presented by: Mr. Diijon DaCosta, Sr. Board Member, District 6

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services,
Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Summary: Presented by: Triscilla Weaver, Ph.D., Chief of Access & Opportunity, Division of Access & Opportunity,
Ms. Sarita Smith, Executive Director of Student Assignment, Division of Access & Opportunity

Request: Copy and Paste the link below to view the Student Assignment Progress Report Update Episode 3.

https://www.youtube.com/watch?v=fEx_yKiTmn4

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Summary: Presented by: Public Consulting Group (PCG) LLC

Summary: It is requested that the DeKalb County Board of Education adjourn the May 12, 2025 executive session and convene the work session.

Motion by: _____________
Seconded by: _______________
Vote: _____________

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Request: It is requested that the Board of Education approve the name change for Pine Ridge Elementary to Stephenson Elementary.

Details: The committee, led by Board member Diijon DaCosta, Sr. was composed of the required Board members and District and School leaders. Then, PTA and PAC leaders, teachers, parents, a student, and a community member were added to make a total of 21 members.

The committee met on the following dates:
1. April 9, 2025
2. April 17, 2025 *
3. April 24, 2025

*Public input meeting was April 17, 2025.

Financial impact: Operations provided a list of potential tasks and accompanying estimated costs for Stephenson Elementary.

Two exterior signs were identified, one digital, and one monumental sign: budget $10,000 to cover the name/logo panels. (This assumes the digital sign readers are retained and only the adjacent panels are replaced);
Interior Signage/Wayfinding--$5,000;
Total school interior repainting-$80,000;
Flooring-$20,000;
Letterhead and stationery-$5,000;

This should adjust the total amount requested to $120,000 for the renaming of Pine Ridge Elementary.

Contact: Mr. Diijon DaCosta, Sr., Board Member, District 6, 678.676,0722
Ms. Michelle Dillard. Chief of Schools, Division of Schools & Leadership, 678.676.0542
Mr. Derrick Hardy, Area Superintendent for Horizon Schools, Division of Schools & Leadership, 678.676.2845

Effective: Upon Board Approval.
Mr. Derrick Hardy, Specialty Area Superintendent, will work with appropriate divisions to change the school's name.

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Request: It is requested that the Board of Education approve the renaming of the Stephenson Elementary mascot to the Jaguar. In addition to the mascot change, the school colors will shift from red and black to royal blue and silver.

Details: The committee, led by Board member Mr. Diijon DaCosta, Sr., was composed of the required Board members and District and School leaders. Additionally, teachers, parents, community members and a student were a part of the committee. There were a total of 21 members on the committee.

The committee met on the following dates:

The committee met on the following dates:
1. April 9, 2025
2. April 17, 2025 *
3. April 24, 2025

*Public input meeting was April 17, 2025.

Financial impact: Areas impacted by the mascot renaming, including murals and miscellaneous, will be reflected in the renaming of the mascot. Items such as letterhead and stationery are estimated to be a small cost that could be absorbed by the local school budget.

Contact: Mr. Diijon DaCosta, Sr., Board Member, District 6, 678-676-0722
Mr. Derrick Hardy, Area Superintendent for Horizon Schools, Division of Schools & Leadership, 678-676-2845

Effective: Upon Board Approval, the Horizon Area will work with appropriate divisions for the renaming of the mascot.

Status: Legal Approval Not Needed

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Request: It is requested that the Board of Education approve the minutes of the following meetings; April 21, 2025, board meeting which includes the executive session, work session, community input session and business meeting, and the April 30 - May 1, 2025 2-day board retreat and executive session.

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) not-to-exceed $555,999.99.


Aspire Construction and Design ($90,000)
Chamblee Fence Co ($95,000)
Clean A Blind of Atlanta ($95,000)
Georgia Stage ($95,000)
John Q Bullard Associates ($85,000)
Premier Grease ($95,999.99)

Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.

Additionally, per Board Policy -Purchasing DJE III(C)(3) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and are selected based on objective criteria (performance and execution).

The board policies can be found here:
https://simbli.eboardsolutions.com/Policy/ViewPolicy.aspx?S=4054&revid=IsVaB6Z2x9NPZkwqJm84zQ==&ptid=amIgTZiB9plushNjl6WXhfiOQ==&secid=y1ZW0qRGjEafuplusqEjNeK2Q==&PG=6&IRP=0&isPndg=false

Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget, not to exceed $555,999.99.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval, Effective July 1, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of RFP 22-752-012 for Landscaping and Lawn Maintenance Services to Yellowstone Landscape SE, LLC, in the not-to-exceed amount of $5,000,000.

This is the third of four (#3 of 4), one (1) year renewal options, effective May 20, 2025, through May 19, 2026.

Details: On April 18, 2022, the Board approved the contract award of RFP 22-752-012 to Yellowstone Landscape SE, LLC, in the not-to-exceed amount of $2,644,020.

This recommendation is for the third of four (#3 of 4) one (1) year contract renewal options.

Yellowstone Landscape SE, LLC is located at 3235 N State Street, PO Box 849 Bunnell, FL 32110.

Financial impact: It is anticipated that the cost of these services will not exceed $5,000,000 during the fiscal year and will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: May 20, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFP 24-557 Supplemental Custodial Services in an amount not to exceed $9,000,000 to:


KleanPro Facility Services, LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.

Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc.., as the most responsive and responsible offeror to provide supplemental custodial services.

This request renews the contract for an additional year to:

KleanPro Facility Services, LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.

Financial impact: The total contract amount for these services in the amount not to exceed $9,000,000 will be allocated from the General Fund Budget, Deferred Maintenance Cost Code: 100.2600.543013.00011.7520.9990.8013.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve DeKalb County School District's participation in Georgia Power’s Energy Conservation Measure Service utilizing the Savannah-Chatham County Public School System (SCCPSS) RFP C21-03.

The Master Services Agreement to Georgia Power Company will be presented to the Board after Comprehensive Energy Audits have been completed.

Details: The purpose of this program is to provide DCSD support in upgrading building systems with the plan to conserve energy with improved equipment. The Master Service Agreement for Energy Conservation Measures' scope of work will include Interior Lighting, HVAC, Controls, and Water Conservation. These long-overdue upgrades will provide energy savings at some of DCSD’s oldest and most energy-inefficient facilities. DCSD will have the opportunity to upgrade school electrical and HVAC systems with Georgia Power as a partner, and to fund them over time through energy savings without upfront, out-of-pocket costs.


Coauthored solutions (DCSD & Georgia Power)
No upfront capital required for school energy upgrades
Pay as you go
Savings and rebates help pay for upgrades
Georgia Power single-source responsibility
A Performance Contract where savings will pay for each project over a 10-year period
Guaranteed savings - validated by a third-party engineering firm

DeKalb County School District (DCSD) has received referrals from the Cobb County School District (CCSD) and Savannah-Chatham County Public School System (SCCPSS) in support of Georgia Powers Energy Conservation Measure upgrades. DCSD will use Master Services Agreement with Georgia Power through the SCCPSS using the RFP C21-03 solicitation for the same services.

Financial impact: There is no upfront cost to participate in the GA Power Energy Conservation Service program. Any upgrades to the building systems and equipment will be charged at the time of the invoice or financed through the GPCP monthly bill.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve contract renewal for State of Georgia Contract 99999-SPD00001370005 Lease Purchase of Digital Printing Equipment - Canon Solutions America, for an amount not to exceed $170,000.

This is the second of five (#2 of 5), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.

Details: On March 11, 2024, the Board approved use of the State of Georgia Contract -99999-SPD00001370005 Lease Purchase of Digital Printing Equipment - Canon Solutions America. The contract is for the lease purchase cost of equipment.

Canon Solutions America provides a lease purchase option that includes up-to-date digital equipment for the DCSD Copy Center along with a full-service comprehensive maintenance and supplies program excluding paper. The leased digital printing equipment supports the internal printing functions district wide.

Financial impact: The total budget for these services is allocated from the cost code 100.2800.561000.00011.7620.9990.8010.040.0000 under the Operations General Fund Budget in the amount not to exceed $170,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678-676-1422

Effective: July 1, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the contract award of RFQ 25-601 Electronic Recycling Program to the following recycling vendors:


Vantage Point ITAD
eWaste ePlanet LLC
Imaan International Inc.
Premiere Surplus Inc.

This contract is a Zero-Cost Budget.

Details: The Request for Quote (RFQ) 25-601 was posted on IonWave on November 21, 2024. Additionally, RFQ 25-601 was advertised in the Champion Newspaper on November 21, 2024, and November 28, 2024. Electronic notifications were sent to 9 vendors from the DCSD Vendor Bid List, 404 vendors through the State of Georgia Procurement Registry, and 371 vendors via IonWave. Responses to the solicitation were received in the Purchasing Department on December 19, 2024. A total of seven (7) submittals were reviewed, all of which were deemed responsive to the requirements of the solicitation.

A few benefits of using a Certified Electronic Recycling company are:

1. Financial Benefit for the District


Revenue Generation: DCSD often has a large number of outdated electronics, such as old computers, printers, projectors, and other technology. By partnering with a recycling company that pays for these items, the district can generate a revenue stream from its e-waste. This money can be used to fund other educational programs, technology upgrades, or even classroom supplies.

2. Supporting Sustainability and Environmental Responsibility


Reducing E-Waste Impact: The district accumulates a large amount of electronic waste due to frequent upgrades and changes in technology. Improper disposal of e-waste can lead to harmful environmental consequences, as many electronics contain toxic substances like lead, mercury, and cadmium. By using a certified electronic recycling company, the district ensures that hazardous materials are safely recycled, minimizing harm to the environment.
Promote Green Initiatives: DCSD is committed to sustainability and want to set a positive example for students and our local community. Recycling old electronics through a company that pays for them can be a great way to promote environmental awareness within the district. It shows stakeholders the importance of responsible waste management and supports the district's sustainability goals.

3. Compliance with Regulations and Data Security


Ensure Compliance with E-Waste Laws: This contract will ensure that we are following laws that govern the disposal of electronic waste, and government entities must comply with these regulations. Working with a certified e-waste recycling company ensures that the district adheres to all local, state, and federal requirements, ensuring proper disposal and recycling of old electronics.
Data Destruction: A lot of the district’s devices have sensitive student and staff data on them. These certified recycling companies will offer secure data destruction services, ensuring that all data is permanently wiped from devices before they are recycled. This protects the district from potential data breaches or unauthorized access to confidential information.

4. Streamlined Disposal Process


Convenient and Efficient: Partnering with recycling companies that pay for e-waste will simplify the disposal process for the district, which often faces the challenge of managing large quantities of outdated equipment. The selected recycling companies will handle all logistics, from pick-up to transportation, which reduces the administrative burden on DCSD staff and ensures the process is efficient and hassle-free.
Waste Reduction: Without proper recycling, e-waste often ends up in landfills, where it takes up space and contributes to environmental pollution. By working with electronic recycling companies, the district will avoid this outcome and contribute to reducing the amount of e-waste that ends up in landfills, promoting a cleaner, more sustainable community.

5. Improved Public Image


Builds Trust with our Community: By demonstrating responsible environmental practices, we enhance our reputation within the community. Parents, students, and residents often value sustainability efforts, and knowing that the district is properly handling its e-waste can foster a positive outlook on the district and its leadership.
Publicize our Green Efforts: The district can use this recycling program as part of its public relations efforts. By highlighting the fact that we are turning e-waste into revenue while protecting the environment, the district can attract positive attention for our sustainability initiatives, potentially increasing community support.

Financial impact: There is no financial impact to the district. This contract will generate revenue for the district.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-17 for the purchase of fresh produce to Royal Food Service, for an amount not to exceed $3,974,377 for SY 25-26.

This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.

Details: On June 10, 2024, the Board approved the award of ITB 24-17 to Royal Food Service in the not-to-exceed amount of $3,613,070.

Due to the excellent service provided, School Nutrition Services requests contract renewal of ITB 24-17 for an additional year with the same terms, conditions and pricing as the original term contract effective July 1, 2025, through June 30, 2026.

This is the first of four (#1 of 4) contract renewals available under this contract.

Fresh produce provided by Royal Food Service is delivered by the vendor to the schools.

Royal Food Service is located at 3720 Zip Industrial Boulevard, Atlanta, GA 30354

Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $3,974,377 for SY25-26.

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-19 School Nutrition Paper Products to Southeastern Paper Group, LLC, for an amount not to exceed $3,863,940 for SY 25-26.

Details: On July 8, 2024, the Board approved the award of ITB 24-19 to Southeastern Paper Group, LLC, in the amount not to exceed $3,944,131 for SY 24-25.

Due to the excellent level of service provided by Southeastern Paper Group, LLC, School Nutrition Services (SNS) request to contract renewal of ITB 24-19 for an additional year with the same terms, conditions and pricing as initial term contract from July 1, 2025, through June 30, 2026.

This is the first of four (#1 of 4) contract renewals available under this contract.

Paper products provided by Southeastern Paper Group, LLC are delivered by the vendor to the schools.

Southeastern Paper Group, LLC is located at 50 Old Blackstock Road, Spartanburg, SC, 29301

Financial impact: Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000 in the amount not to exceed $3,863,940 for SY25-26.

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-23 School Nutrition Bread Products to Bimbo Bakeries USA, Inc., in the amount not to exceed $1,128,090 for SY 25-26.

This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.

Details: On June 10, 2024, the Board approved the award of ITB 24-23 to Bimbo Bakeries USA, Inc., for an amount not to exceed $1,025,536.

Due to the excellent level of service provided, School Nutrition Services (SNS) requests contract renewal of ITB 24-23 for an additional year with the same terms, conditions and pricing as the original term contract, effective July 1, 2025, through June 30, 2026.

This is the first of four (#1 of 4) contract renewals available under this contract.

Bread products provided by Bimbo Bakeries USA, Inc., are delivered by the vendor to the schools.

Bimbo Bakeries USA, Inc. is located at 355 Business Center Dr., Horsham, PA 19044

Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $1,128,090 for SY25-26.

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-25 School Nutrition Cold Storage Services to Boulevard Cold Storage (The Waken Meat Company), in the amount not to exceed $300,000 for SY 25-26.

Details: On June 10, 2024, the Board approved the award of ITB 24-25 to Boulevard Cold Storage (The Waken Meat Company), in the amount not to exceed $300,000 for SY 24-25.

Due to the excellent level of service provided by Boulevard Cold Storage (The Waken Meat Company), School Nutrition Services (SNS) requests contract renewal of ITB 24-25 for an additional year with the same terms, conditions and pricing as initial term contract effective July 1, 2025, through June 30, 2026.

This is the first of four (#1 of 4) contract renewals available under this contract.

Products stored by Boulevard Cold Storage (The Waken Meat Company) are received from School Nutrition frozen food vendors, maintained, and stored in Boulevard’s cold storage, and delivered to schools by DCSD drivers.

Boulevard Cold Storage (The Waken Meat Company) is located at 100 Metcalf Rd Extension Forest Park, GA 30297

Financial impact: Funds will be paid from GL account 622.3100.544100.00062.8200.9990.8015.040.0000 in the amount not to exceed $300,000.

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-28 School Nutrition Fluid Milk to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in an amount not to exceed $5,444,315 for SY 25-26.

Details: On June 10, 2024, the Board approved the award of ITB 24-28 to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in the amount not to exceed $4,949,377.

Due to the excellent level of service provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), School Nutrition Services (SNS) requests contract renewal of ITB 24-28 for an additional year with the same terms, conditions and pricing as the original term contract, effective July 1, 2025, through June 30, 2026.

This is the first of four (#1 of 4) contract renewals available under this contract.

Fluid Milk provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), is delivered by the vendor to the schools.

New Dairy of Kentucky, LLC (d/b/a Borden Dairy) is located at: 221 W Hwy 80, London, KY 40741

Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,444,315.

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 8 to Centennial Contractors Enterprises, Inc., in a not to exceed amount of $188,594.13.

Details: On October 16, 2023, the Board approved the award of a lump sum contract to Centennial Contractors Enterprises, Inc. to perform general contractor services as outlined in the proposal documents for the Briar Vista Elementary School and Henderson Mill Elementary School Major Building System Replacement Project.

This Change Order No. 8 covers the approved additional scope for the DeKalb County School District requested items -additional funds to install a new water main pipeline replacing the existing galvanized deteriorating pick with new PVC pipe for the exterior and copper pipe for the interior as outlined in the proposal documents. The additional scope supports improvements to the safety, security, and health of staff and students.

Specific details related to the scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: Change Order No. 08 in the not to exceed amount of $188,594.13 to Centennial Contractors Inc. for the additional scope of work outlined for Henderson Mill Elementary School will be funded from the Contractor’s cost code (SP5FACCON.35135.GENCONTR) under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 6 to Centennial Contractors Enterprises, Inc. in the not to exceed amount of $534,629.99.

Details: On October 16, 2023, the Board approved the award of a lump sum contract to Centennial Contractors Enterprises, Inc. to perform general contractor services as outlined in the proposal documents for the Briar Vista Elementary School and Henderson Mill Elementary School Major Building System Replacement Project.

This Change Order No. 06 covers the approved additional scope for the DeKalb County School District requested items - installation of a new HVAC unit for the kitchen, additional HVAC units in the facility and exterior wall waterproofing as outlined in the proposal documents. The additional scope supports improvements to the safety, security, and health of staff and students.

Specific details related to the scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: Change Order No. 06 in the not-to-exceed amount of $534,629.99 to Centennial Contractors Inc. for the additional scope of work outlined for the Briar Vista ES Major Building System Replacement project will be funded from the General Contractor’s cost code (SP5FACCON.35735.GENCONTR) under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award of RFQu No. 25-752-005 for Construction Management Services (“CM@Risk”) for the Kingsley Elementary School HVAC System Replacement and Renovations project to Evergreen Construction.

Additionally, it requested that the Board approve a not-to-exceed amount of $100,000 for the Pre-Construction Phase Fee associated with this contract. Additional packages will be presented to the Board for approval as indicated below:


Early release package tentatively presented in Summer 2025.
Final Guaranteed Maximum Price (GMP) will be presented in Fall 2025.

Additional sub-packages may be presented to the Board for approval as needed.

Details: Specific details related to the scope of work for this Request for Qualifications (“RFQu”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/

The RFQu was issued on January 9, 2025, and eight (8) statements of qualifications were received on February 20, 2025, for the Kingsley Elementary School HVAC System Replacement and Renovations project. All eight (8) submittals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the final scoring of the evaluation.

Evergreen Construction will be responsible for the CM@Risk services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the CM@Risk services for this project.

Evergreen Construction is located at 3200 Cobb Galleria Parkway Suite 240, Atlanta, Georgia 30339.

Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for the Kingsley Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP5FACCON.36335.GENCONTR under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1483

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the recommended budget adjustments to projects in the District’s E-SPLOST V program found in the document “E-SPLOST V Project Budget Adjustments May 2025.pdf.”

Details: The following projects are complete and ready to be financially closed out: Project 11535: Security Vestibules B, Project 12235: Hambrick ES, Project 21135: Cedar Grove HS, Project 60435: General Services, Project 60535: Program Consultants.

Project 11535: Security Vestibules B is complete. Seven of the original ten schools have had security vestibules installed. Sequoyah MS no longer needs a security vestibule due to being rebuilt. Ashford Park and Idlewood security vestibules will be completed in E-SPLOST VI projects.

Both Project 12235: Hambrick ES and Project 21135: Cedar Grove HS have completed construction and are ready to be financially closed out. Project 12235: Hambrick ES installed sprinklers and a security vestibule. Project 21135: Cedar Grove HS constructed an auditorium addition and installed artificial turf on the practice field.

All services funded under Project 60435: General Services and Project 60535: Program Consultants are being funded under E-SPLOST VI projects. These E-SPLOST V projects are no longer needed and can be financially closed out.

All remaining budgets will be moved from these projects to Project 60235: Program Contingency. This will allow the District to approve upcoming construction contract awards and other expected commitments to complete the remaining active E-SPLOST V projects.

Financial impact: The recommended budget adjustments will move a total of $2,819,753.42 from five complete E-SPLOST V projects into Project 60235: Program Contingency. See the attached document “E-SPLOST V Project Budget Adjustments April 2024.pdf” for financial impact on individual E-SPLOST V projects.

There is no net financial impact on the E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans Williams, Director of Planning & Capital Improvement Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve the award of RFP No. 25-752-002 for GC Services Security Vestibules for Kelley Lake Elementary School, Lithonia Middle School, and Tucker High School - to Lefko Development, Inc. dba Lefko Construction for the lump sum not to exceed amount of $1,191,565.95.

Details: Specific details related to the scope of work for this Request for Qualifications (“RFQu”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on January 9, 2025, and four (4) proposals were received on February 20, 2025, for the Security Vestibule project at Kelley Lake ES, Lithonia MS, and Tucker HS. All four (4) submittals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the final scoring of the evaluation.

Lefko Development, Inc./dba Lefko Construction will be responsible for the general contracting services as set forth in the proposal documents. The award of this contract will allow for the commencement of the general contracting services for this project.
Lefko Development, Inc./dba Lefko Construction is located at 105 Mansell Circle, Roswell, Georgia 30075

Financial impact: The total contract amount for the Security Vestibules project under the voter-approved E-SPLOST VI program in the amount of $1,191,565.95 will be allocated from the construction cost codes as follows:

Kelley Lake ES - Proj#23736: PL cost code: SP6CIP. 23736.CONSTRSVC.4059; GL account: 306.4000.572000.23736.7520.9990.4059.040.0000

Lithonia MS - Proj#31036: PL cost code: SP6CIP.31036.CONSTRSVC.1624; GL account: 306.4000.572000.31036.7520.9990.1624.040.0000

Tucker HS - Proj#42136: PL cost code: SP6CIP.42136.CONSTRSVC.0110; GL account: 306.4000.572000.42136.7520.9990.0110.040.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1483

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:

The established Guaranteed Maximum Price (“GMP”) of $33,004,126 for the construction of the Idlewood Elementary School HVAC Systems Replacement and Renovations project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Balfour Beatty Construction.
Amendment No. 6 to Cooper Carry, Inc. in a Not -to-Exceed amount of $732,248 for added design services.

Details: On December 22, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Balfour Beatty Construction, LLC. for Idlewood Elementary School HVAC Systems Replacement and Renovations project and for Pre-Construction Services in the amount of $50,000.

On February 12, 2024, the Board of Education approved the award of a Professional Architectural and Engineering Services for the design of the Idlewood ES Major Building System HVAC Systems Replacement and Renovations to Cooper Carry, Inc. in the amount of $1,200,000.

Pursuant to that agreement, the Design Professional (Cooper Carry, Inc), CM@R (Balfour Beatty), Program Manager (ACERM), and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a GMP in the best interest of the DeKalb County School District.

This action establishes the Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Idlewood Elementary School Exhibit M 3-26-25.

Financial impact: The financial impact of the #23336 - Idlewood Elementary School HVAC Systems Replacement and Renovations Project - Final GMP, in the not to exceed amount of $ 33,004,126 will be allocated from the general contractor construction cost code SP6CIP.23336.GENCONTR.1059.

The financial impact for the Idlewood Elementary School HVAC Systems Replacement and Renovations Project - Amendment No. 6 in the not to exceed amount of $732,248 will be allocated from the Architect cost code SP6CIP.23336.ARCHITECT.1059 under the voter approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve:

The established Final Guaranteed Maximum Price (“GMP”) of $32,864,610 for the construction of the Murphey Candler Elementary School HVAC Systems Replacement and Renovations Project per the terms set forth in the Construction Manager at Risk (“CM@Risk”) contract previously awarded to Balfour Beatty Construction.
Amendment No. 7 to Cooper Carry, Inc. for a not to exceed amount of $941,255 for added design services.

Details: On December 22, 2024, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Balfour Beatty Construction, LLC. for Murphey Candler Elementary School HVAC Systems Replacement and Renovations project and for Pre-Construction Services in the amount of $50,000.

Additionally, on February 10, 2025, the Board approved the Phase 1 Guaranteed Maximum Price for Construction Management to Balfour Beatty Construction, LLC. at Murphy Candler Elementary School for the amount of $3,377,033.

On February 12, 2024, the Board of Education approved the award of a Professional Architectural and Engineering Services for the design of the Murphey Candler Elementary School HVAC Systems Replacement and Renovations project to Cooper Carry, Inc. in the amount of $780,000.

Pursuant to that agreement, the Design Professional (Cooper Carry, Inc), CM@R (Balfour Beatty), Program Manager (ACERM), and DCSD Operations have collaborated to generate a design, a safe construction phasing plan and a GMP in the best interest of the DeKalb County School District.

This action establishes the Final Guaranteed Maximum Price and Contract Time for all the Work set forth in the attached Murphey Candler Elementary School Exhibit M 3-26-25.

Financial impact: The financial impact of the #24736 - Murphey Candler Elementary School HVAC Systems Replacement and Renovations project - Final GMP total contract amount, in the not to exceed amount of
$32,864,610 will be allocated from the general contractor construction cost code SP6CIP.24736.GENCONTR.4052.

The financial impact for the Murphey Candler Elementary School HVAC Systems Replacement and Renovations project - Amendment No. 7 in the not to exceed amount of $941,255 will be allocated from the Architect cost code SP6CIP.24736.ARCHITECT.4052 under the voter approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval.

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve Amendment No. 1 to Raymond Engineering for the Chapel Hill Middle School Roof, HVAC and Controls Replacement project in a not to exceed amount of $282,753.85.

Details: On May 9, 2022, the Board approved the award of Architectural and Engineering Services to Raymond Engineering for the design of the Chapel Hill Middle School Roof, HVAC and Controls Replacement Project in the amount of $72,246.15. This fee was based on 5% of the stated cost limitation (SCL) of $1,445,064.

The approval of Amendment No. 1 is for a fee increase in line with the increased SCL and increased design duration.

Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The financial impact of Amendment No. 1 for the design and construction administration of the Chapel Hill Middle School Roof, HVAC and Controls Replacement project is $282,753.85 allocated from
F300CIP.01030.ARCHITECT.0193.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase of the annual renewal agreement for the Infinite Campus Student Information System with K-12 Solutions Group at a cost not to exceed $1,340,280.96.

Details: Pursuant to Board of Education Policy DJE, the purchase of Infinite Campus does not require a competitive bid because it meets the policy definition of a single source. Infinite Campus was competitively selected as the district’s student information system and K12 Solutions the vendor through RFP 14-11. RFP 14-11 was approved by the Board of Education on July 7, 2014. The district’s Student Information System, much like the district’s Enterprise Resource Planning (ERP) System, is a critical legacy system that requires a massive implementation period with ongoing compatibility and standardization with other systems and district processes.

Single Source. The required goods or services can only be obtained from one source among others in a competitive marketplace for a substantial reason such as compatibility or standardization provided a reasonably diligent search has been made for other vendors or other appropriate information has been obtained to determine a vendor’s single source status. Written documentation of such determination, in a manner prescribed by the Superintendent or the Superintendent’s authorized designee, shall be maintained in the project and/or contract files. For capital improvement projects, specified equipment and materials of a proprietary nature will be identified and submitted to the State DOE Receiving State Capital Outlay Funds 160-5-4-.16(a)(8).

Financial impact: $1,340,280.96

General Fund
100.1000.561200.00011.7600.9990.0308.070.0000
100.2210.530000.00011.7810.9990.8010.030.0000 (Campus Analytics)

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase of the Lightspeed Content Filter platform from CDW-G at a cost not to exceed $891,765.

Details: Lightspeed’s content filtering solution is a powerful, cloud-based tool designed to help school districts comply with the Children’s Internet Protection Act (CIPA), a federal requirement for all K-12 schools that receive E-rate funding. By utilizing advanced algorithms and AI-driven filtering, Lightspeed ensures students access only age-appropriate and educational content while blocking harmful or inappropriate material.

Financial impact: $891,765
General Fund
100.1000.561200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the request to utilize the services of Computer Aid, Inc (CAI), not to exceed $2,550,987.20.

Details: Computer Aid, Inc. (CAI) is the State of Georgia's approved vendor for temporary IT staffing resources. These contractors are engaged on an hourly or project basis, with milestone-based payments facilitated through a network of staffing agencies and consulting firms. The district utilizes contracted services across various roles and departments.

Below is a list of contracted services and staff across various roles and departments that DIIT has previously leveraged to supplement project needs. These positions may vary based on district requirements. The hourly rates range from $60 to $154 per hour, based on the CAI state salary schedule and depending on the position.

● Network Operations Center Engineer
● Mainframe Developer
● Project Manager
● Solutions Architect
● Technology Strategist Consultant
● Data Visualization Analyst
● Network Engineer
● Enterprise Services Engineer
● Database and Application Development
● ERP Implementation

Financial impact: $2,550,987.20
General Fund
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the request to utilize the services of Identity Automation not to exceed $291,225. This amount includes a one-time cost of $64,000 for professional services.

Details: RapidIdentity automates the entire lifecycle of user identities, from creation to deactivation. This ensures that users have the appropriate access at all times, reducing the administrative burden on IT staff and minimizing the risk of human error.

Financial impact: $291,225
General Fund
100.2800.530000.00011.7600.9990.0308.070.0000 100.2800.553200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2025

Status: Approved by Legal Affairs

Summary: Mr. Elijah Palmer, Chief of Staff, Office of the Superintendent

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Divison of Finance

Request: It is requested that the Board of Education accept the March 2025 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, Division of Finance, 678.676.0270

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the FY26 Tentative Budget for all funds, the resolution to certify the estimated roll back rate for calendar year 2025, and another resolution to approve the Tentative Tax Levy for calendar year 2025 which funds the District's FY26 Tentative Budget.

Details: The FY26 Tentative Budget All Funds includes estimated revenues and expenditures for all governmental funds including the preliminary operating general fund budget, capital outlay, school nutrition and non-major funds.

The tentative budget for the general fund accounts for local revenues based on an assessed millage rate of 22.78. This represents a tenth of a mill reduction from the 2024 millage rate funding FY25, the current fiscal year. The total general fund budget includes revenues of $1,619,511,295, expenditures of 1,635,130,946, transfers out to support other non-major funds of $8,100,000 and the includes a planned spend down of the general fund's fund balance of $23,619,651.

The tentative budget for capital projects includes estimated annual revenues of $173,475,000, expenditures of $270,555,684, no transfers in at this time to support the districts generally funded capital project account, and an overall planned spend down of capital project fund balance of 97,080,684. Keep in mind that this budget is an estimated annual spend. Capital Projects (SPLOST V and VI) are multi-year funds, and the overall budgets approved for each project trumps this annual projection.

The school nutrition fund includes revenues from all sources of $83,832,367, expenditures of $85,832,367, transfers in of $100,000 and an intentional fund balance spend down of $1,900,000. It is important to note that 97% of the revenues for this program come from the federal government by way of the child nutrition grant (breakfast/lunch/snack).

The final column for non-major funds includes reimbursable state programs of $27,388,174 and federal programs of $115,127,996 which are included in the total anticipated revenue of 150,946,833. Correspondingly there's $159,827,631 of planned expenses and $8M of additional support from the general fund to support ROTC, Athletics, and Bright from the Start programs. The total planned fund balance reduction is $880,798.

It is important to note that this consolidated budget for all funds for FY26 includes anticipated federal revenues $196,347,612. This supports substantial district programs such as school nutrition to a tune of $81,219,616, Title I at $55,668,135, Special Education at $36,599,502, Title II at $9,670,183, Title III at $3,708,818 and Title IV at $4,476,115. While we develop a financial plan for the district which includes anticipated revenues and expenditures for all funds, it is vitally important to note the most recent "skinny budget" for the Federal Government includes a reduction of $13.7B to USDOE, aiming to dismantle the agency and transfer its functions to other agencies. It also includes shifting both Title I and Special Education to block grants and granting states more discretion over the use. It also proposes cuts and eliminations of key programs like Title II to a tune of $2.4B.

Given the current uncertainty surrounding the educational funding landscape, as well as planned recurring expenditures of the district, we recommend a millage rate of 22.78. This is a reduction of a tenth of a mill and even though we saw a 3% increase in the value of the digest due to revaluation, the overall tax increase due to reassessment is less than the rate of inflation as measured by the Consumer Price Index for all Urban Consumers (CPI-U) for 2024. Furthermore, even though the district opted out of HB-581, this recommendation would be compliant had we opted in.

By approving the tentative budget as well as the two attached resolutions, the board of education is permitting district administration with advertising the budget and millage rate and holding the required hearings to receive vital feedback from district stakeholders.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: Legal Approval Not Required

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the May Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.

Status: Attorney Approval is Not Required

Summary: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Summary: Presented by: Ms. Doryiane Gunter, Director of CTAE, Division of Curriculum & Instruction,
Ms. Janetta Greenwood, Director of Fernbank Science Center, Division of Curriculum & Instruction,
Ms. Andrea Wright, STEM Coordinator, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the contract for the Implementation of the CISTEMIC district wide STEAM Education Framework at a cost not to exceed $2,980,000.

Details: This recommendation is for a one-year contract with 21stCenturyEd for the implementation of the STEM Literacy Framework across the DeKalb County School District. The implementation consists of curriculum development, professional learning for teachers and leaders, student access to STEM resources, and pdgogy AI which allows for customization and personalization of both student learning and student engagement from the individual student level to the community level.

Financial impact: Costs associated with implementation of the multi-faceted CISTEMIC strategy will be covered using the balance of the Superintendent’s Contingency.
GL Code: 100.2100.530000.02011.7000.9990.8010.010.0000

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research, 678.676.0733
Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership, 678.676.0542
Ms. Doryiane Gunter, Director of CTAE, Division of Curriculum & Instruction, 678.676.0130
Ms. Janetta Greenwood, Director of Fernbank Science Center, Division of Curriculum & Instruction,
Ms. Andrea Wright, STEM Coordinator, Division of Curriculum & Instruction

Status: Submitted for Legal Sufficiency

Summary: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Summary: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Summary: Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Summary: Presented by: Ms. Whitney McGinniss, Committee Chair

Request: It is requested that the Board of Education rescind Board Policy DIB: Financial Reports. The current language from Board Policy DIB: Financial Reports, along with proposed revisions by the Chief Financial Officer, will be used to create regulations for Board Policy DI: Accounting and Reporting.

Details: The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District. The Policy Review Committee determined the current language requires updates and recommends the proposed revisions.

Financial impact: No Financial Impact to the District

Contact: Ms. Whitney McGinniss, Committee Chair, 678.676.0722

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: It is requested that the DeKalb County Board of Education convene the May 12, 2025, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

*Speakers
1. Honidu Marico
2. Teixiera Peoples
3. Deborah Jones
4. Maria Beal-Parker
5. Miriam Martin
6. Sundra Burdette
7. Venola Mason
8. Carlene Anderson
9. Wendy Wheeler-Drew
10. Isaiah Hines
11. Christian Hill
12. Aleja Seabron
13. Melanie Williams

Summary: It is requested that the DeKalb County Board of Education approve the May 12, 2025, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Natalie Logan to the position of 2nd Grade Teacher.


Relative Disclosure:
In accordance with BOE Policy, GAGD-Section G, Mandatory Disclosure by the Superintendent, Mrs. Natalie Logan is a candidate recommended for 2nd grade teacher, is the spouse of a Director of Information & Network Security, in the Division of Information & Instructional Technology.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Kim Ellison to the position of Executive Assistant at the Central Office, Area 3 Superintendent, in the Division of Schools & Leadership.

Relative Disclosure:
In accordance with BOE Policy, GAGD-Section G, Mandatory Disclosure by the Superintendent, Ms. Kim Ellison is a candidate recommended for Executive Assistant, is the stepchild of a School Board Member and a substitute employee for McNair Middle School.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Glenn R. Melendez to the position of Deputy Chief Technology Officer, in the Division of Information & Instructional Technology.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Pamela McCloud to the position of Director of Organizational Effectiveness, in the Chief of Staff Division.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Ms. Kenya R. Williams to the position of Executive Director of Applications & Data Services, in the Division of Information & Instructional Technology.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Joel B. Thibodeaux to the position of Executive Director of Audit & Compliance, in the Chief of Staff Division.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Thomas Lowery to the position of Director of Financial Reporting, in the Division of Finance.

Contact: Mrs. Tasha Davis Mills, Chief of Human Resources, Division of Human Resources

Effective: Upon Board Approval

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the May 12, 2025, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____