Agenda Item
a. Infinite Campus Student Information System Annual Renewal (Not to exceed $1,340,280.96)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology
Request: It is requested that the Board of Education approve the purchase of the annual renewal agreement for the Infinite Campus Student Information System with K-12 Solutions Group at a cost not to exceed $1,340,280.96.
Why: To extend the district’s current Student Information System (Infinite Campus).
Details: Pursuant to Board of Education Policy DJE, the purchase of Infinite Campus does not require a competitive bid because it meets the policy definition of a single source. Infinite Campus was competitively selected as the district’s student information system and K12 Solutions the vendor through RFP 14-11. RFP 14-11 was approved by the Board of Education on July 7, 2014. The district’s Student Information System, much like the district’s Enterprise Resource Planning (ERP) System, is a critical legacy system that requires a massive implementation period with ongoing compatibility and standardization with other systems and district processes.
Single Source. The required goods or services can only be obtained from one source among others in a competitive marketplace for a substantial reason such as compatibility or standardization provided a reasonably diligent search has been made for other vendors or other appropriate information has been obtained to determine a vendor’s single source status. Written documentation of such determination, in a manner prescribed by the Superintendent or the Superintendent’s authorized designee, shall be maintained in the project and/or contract files. For capital improvement projects, specified equipment and materials of a proprietary nature will be identified and submitted to the State DOE Receiving State Capital Outlay Funds 160-5-4-.16(a)(8).
Financial impact: $1,340,280.96
General Fund
100.1000.561200.00011.7600.9990.0308.070.0000
100.2210.530000.00011.7810.9990.8010.030.0000 (Campus Analytics)
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2025
Status: Approved by Legal Affairs
ESTIMATE
Quote Number: 1044
Quote Date: Mar 27, 2025
Page: 1
Quoted To:
Customer ID Good Thru
Dekalb County Schools
1701 Mountain Industrial Blvd K12 Dekalb 7/1/25
Stone Mountain, GA 30083
Quantity/FTE Item Description Unit Price Amount
Billed by IC All items below billed by Infinite Campus
Coverage Period 7/1/25-6/30/26
1.00 IC SIS License SIS License (Tiered) 522,225.00 522,225.00
91,445.00 IC Hosting Cloud Choice Hosting 1.50 137,167.50
1.00 IC OLR Prime Online Registration Prime 37,500.00 37,500.00
1.00 IC Campus LearningCampus Learning 50,000.00 50,000.00
1.00 IC Data Change Track
Data Change Tracker 7,500.00 7,500.00
1.00 IC Data WarehouseData Warehouse (annual server & maintenance) 6,205.00 6,205.00
1.00 Yearly Event Series (Y.E.S.) 4,950.00 4,950.00
1.00 Multi Language Editor 1,500.00 1,500.00
***NOTE This estimate uses the FTE provided by the
district actual invoices will use March FTE published by
DOE.
Subtotal 767,047.50
Sales Tax
TOTAL 767,047.50