Agenda Item
v. Contract Renewal ~ ITB 24-28 School Nutrition Fluid Milk ~ New Dairy of Kentucky, LLC (d/b/a Borden Dairy), Renewal # 1 of 4 (Not to exceed $5,444,315 for SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-28 School Nutrition Fluid Milk to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in an amount not to exceed $5,444,315 for SY 25-26.
Why: This request for contract renewal to New Dairy of Kentucky, LLC (d/b/a Borden Dairy) for the purchase of milk products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On June 10, 2024, the Board approved the award of ITB 24-28 to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in the amount not to exceed $4,949,377.
Due to the excellent level of service provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), School Nutrition Services (SNS) requests contract renewal of ITB 24-28 for an additional year with the same terms, conditions and pricing as the original term contract, effective July 1, 2025, through June 30, 2026.
This is the first of four (#1 of 4) contract renewals available under this contract.
Fluid Milk provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), is delivered by the vendor to the schools.
New Dairy of Kentucky, LLC (d/b/a Borden Dairy) is located at: 221 W Hwy 80, London, KY 40741
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $5,444,315.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal
ITB 24-28 School Nutrition Fluid Milk
Scope:
Contract Renewal -School Nutrition Fluid Milk - ITB 24-28 for SY25-26 to
New Dairy of Kentucky, LLC (d/b/a Borden Dairy) in the amount not to
exceed $5,444,315.00.
Contract Term:
This is a contract with an initial one (1) year term of July 1, 2024, through June 30,
2025, with four (4), one (1) year renewal options through June 30, 2029, subject to
Board approval on an annual basis.
This request is the first of four (#1 of 4) renewal options.
Solicitation Process:
ITB 24-28 was competitively solicited through the Purchasing Department on
February 8, 2024. Three (3) vendors responded to the solicitation and all three
(3) bids were deemed responsive to requirements of the solicitation by the
Purchasing Department. School Nutrition Services evaluation panel selected
New Dairy of Kentucky, LLC (d/b/a Borden Dairy) as the most responsive
and responsible bidder.
Award Process:
On June 10, 2024, The Board of Education awarded the contract for ITB 24-28
School Nutrition Fluid Milk New Dairy of Kentucky, LLC (d/b/a Borden
Dairy) based on this recommendation.