Agenda Item
iii. Contract Renewal ~ ITB 24-23 ~ School Nutrition Bread Products ~ Bimbo Bakeries USA, Inc. ~ Renewal #1 of 4 (Not to exceed $1,128,090 for SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-23 School Nutrition Bread Products to Bimbo Bakeries USA, Inc., in the amount not to exceed $1,128,090 for SY 25-26.
This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
Why: This request for contract renewal to Bimbo Bakeries USA, Inc., for the purchase of fresh bread products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On June 10, 2024, the Board approved the award of ITB 24-23 to Bimbo Bakeries USA, Inc., for an amount not to exceed $1,025,536.
Due to the excellent level of service provided, School Nutrition Services (SNS) requests contract renewal of ITB 24-23 for an additional year with the same terms, conditions and pricing as the original term contract, effective July 1, 2025, through June 30, 2026.
This is the first of four (#1 of 4) contract renewals available under this contract.
Bread products provided by Bimbo Bakeries USA, Inc., are delivered by the vendor to the schools.
Bimbo Bakeries USA, Inc. is located at 355 Business Center Dr., Horsham, PA 19044
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $1,128,090 for SY25-26.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal
ITB 24-23 School Nutrition Bread Products
Scope:
Contract Renewal - School Nutrition Bread Products - ITB 24-23 for SY25-
26 to Bimbo Bakeries USA, Inc., School Nutrition Bread Products in the
amount not to exceed $1,128,090.00.
Contract Term:
This is a contract with an initial one (1) year term of July 1, 2024, through June 30,
2025, with four (4), one (1) year renewal options through June 30, 2029, subject to
Board approval on an annual basis.
This request is the first of four (#1 of 4) renewal options.
Solicitation Process:
ITB 24-23 was competitively solicited through the Purchasing Department on
February 8, 2024. Two (2) vendors responded to the solicitation and both bids
were deemed responsive to requirements of the solicitation by the Purchasing
Department. School Nutrition Services evaluation panel selected Bimbo Bakeries
USA, Inc. as the most responsive and responsible bidder.
Award Process:
On June 10, 2024, The Board of Education awarded the contract for ITB 24-23
School Nutrition Bread Products to Bimbo Bakeries USA, Inc based on this
recommendation.