Agenda Item
viii. Capital Improvement Project ~ Amendment Request ~ Raymond Engineering ~ Chapel Hill Middle School Roof, HVAC and Controls Replacement ~ Amendment No. 1, Additional Design Fee Approval (Not to exceed $282,753.85)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve Amendment No. 1 to Raymond Engineering for the Chapel Hill Middle School Roof, HVAC and Controls Replacement project in a not to exceed amount of $282,753.85.
Why: Approval of Amendment No. 1 for the Chapel Hill Middle School Roof, HVAC and Controls Replacement project to Raymond Engineering in the amount of $282,753.85 to support added scope, increased Stated Cost Limitation (SCL), and extended design schedule ensures the completion of this project supporting a safe and healthy teaching and learning environment for students and staff.
Approval of Amendment No. 1 and the budget reallocation meets Strategic Goal Area 6: Organizational Excellence
Details: On May 9, 2022, the Board approved the award of Architectural and Engineering Services to Raymond Engineering for the design of the Chapel Hill Middle School Roof, HVAC and Controls Replacement Project in the amount of $72,246.15. This fee was based on 5% of the stated cost limitation (SCL) of $1,445,064.
The approval of Amendment No. 1 is for a fee increase in line with the increased SCL and increased design duration.
Specific details related to the original scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: The financial impact of Amendment No. 1 for the design and construction administration of the Chapel Hill Middle School Roof, HVAC and Controls Replacement project is $282,753.85 allocated from
F300CIP.01030.ARCHITECT.0193.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by General Counsel
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval - Amendment Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___4/4/2025_______________ Due Date: __4/10/2025__________3 to 5 business
days)
Background information/Detail: Capital Improvement Project ~ Amendment Request ~
Raymond Engineering ~ Chapel Hill Middle School Roof, HVAC and Controls
Replacement ~ Amendment No. 1, Additional Design Fee Approval ~ Not to Exceed
$282,753.85.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________