Agenda Item
iii. E-SPLOST V Project ~ Contract Award ~ CM@Risk -RFQu No. 25-752-005 ~ Kingsley Elementary School HVAC System Replacement and Renovations ~ Evergreen Construction, Inc. ~ Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the award of RFQu No. 25-752-005 for Construction Management Services (“CM@Risk”) for the Kingsley Elementary School HVAC System Replacement and Renovations project to Evergreen Construction.
Additionally, it requested that the Board approve a not-to-exceed amount of $100,000 for the Pre-Construction Phase Fee associated with this contract. Additional packages will be presented to the Board for approval as indicated below:
Early release package tentatively presented in Summer 2025.
Final Guaranteed Maximum Price (GMP) will be presented in Fall 2025.
Additional sub-packages may be presented to the Board for approval as needed.
Why: Approval of the award of the CM@Risk Services contract for the Kingsley Elementary School HVAC System Replacement and Renovations project in accordance with the DeKalb County School District’s (“DCSD”) voter-approved E-SPLOST V program will provide a safe and healthy learning environment for students and staff.
The approval of this contract award meets Strategic Goal Area 6: Organizational Excellence.
Details: Specific details related to the scope of work for this Request for Qualifications (“RFQu”) can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/
The RFQu was issued on January 9, 2025, and eight (8) statements of qualifications were received on February 20, 2025, for the Kingsley Elementary School HVAC System Replacement and Renovations project. All eight (8) submittals were deemed responsive and were evaluated by a selection committee. This recommendation is based on the final scoring of the evaluation.
Evergreen Construction will be responsible for the CM@Risk services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the CM@Risk services for this project.
Evergreen Construction is located at 3200 Cobb Galleria Parkway Suite 240, Atlanta, Georgia 30339.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract for the Kingsley Elementary School HVAC System Replacement and Renovations project will be allocated from cost code SP5FACCON.36335.GENCONTR under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Ball, Executive Director of Facilities and Capital Improvement, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – CM@Risk -Pre-Construction Fee
RFQu No. 25-752-005 – Kingsley Elementary School HVAC
Replacement and Renovations
Scope:
Contract Award- E-SPLOST V Project- RFQu No. 25-752-005 - Evergreen
Construction, Inc. – The Request for Qualifications (RFQu) is for CM@Risk Services
(Construction Management Services) for the Kingsley Elementary School HVAC
Replacement and Renovation Project Award Approval, Not to Exceed $100,000.00 for
the Pre-Construction Phase Fee. Specific details related to the scope of work can be
found at http://www.dekalbschoolsga.org/solicitations/.
Contract Term:
The contract will begin upon Dekalb County Board of Education (“the Board”) approval
at the May 12, 2025, meeting and a subsequent fully executed contract. This is a
CM@Risk (Construction Management at Risk) contract.
Solicitation Process
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by
DeKalb voters, the Board approved an initial E-SPLOST V list of projects on December
5, 2016, that included the replacement of major building systems at various schools
throughout Dekalb County School District.
The RFQu was issued on January 9, 2025, and notification of the upcoming solicitation
was sent via email to 187 vendors from the DCSD vendor list and 1063 vendors
through the State of GA Procurement Registry. The solicitation was advertised in the
Champion Newspaper and posted on the DCSD website. Twenty (20) representatives
attended the mandatory pre-proposal meeting on January 30, 2025, representing
fourteen (14) construction managers. Eight (8) statements of qualifications were
received on February 20, 2025, for the Kingsley Elementary School HVAC
System Replacement and Renovations project. All eight (8) were deemed
responsive and evaluated by a selection committee. This recommendation is based
on the evaluations.
Award Process:
This request is to authorize DCSD to contract with Evergreen Construction, Inc.,
to provide CM at Risk services for the Kingsley Elementary School HVAC
Replacement and Renovations project.