Agenda Item
ii. E-SPLOST V Project ~ Change Order Request ~ Centennial Contractors Enterprises. Inc.-#357-35 Briar Vista Elementary School Major Building System Replacements ~ New Kitchen HVAC, Waterproofing ~ Change Order No. 6 (Not to exceed $534,629.99)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Change Order No. 6 to Centennial Contractors Enterprises, Inc. in the not to exceed amount of $534,629.99.
Why: Approval of Change Order No. 6 for the Briar Vista Elementary School Major Building System Replacement project will provide necessary funds for the additional scope of work recommended by the project’s design and construction professionals and DCSD Operations staff to fulfill program-wide initiatives. The additional scope and further needed improvements will enhance the safety, security, and health of staff and students.
Approval of Change Order No. 6 meets Strategic Goal Area 6: Organizational Excellence
Details: On October 16, 2023, the Board approved the award of a lump sum contract to Centennial Contractors Enterprises, Inc. to perform general contractor services as outlined in the proposal documents for the Briar Vista Elementary School and Henderson Mill Elementary School Major Building System Replacement Project.
This Change Order No. 06 covers the approved additional scope for the DeKalb County School District requested items - installation of a new HVAC unit for the kitchen, additional HVAC units in the facility and exterior wall waterproofing as outlined in the proposal documents. The additional scope supports improvements to the safety, security, and health of staff and students.
Specific details related to the scope of work for this project can be found on the DCSD solicitation website at https://dekalbschoolsga.ionwave.net/.
Financial impact: Change Order No. 06 in the not-to-exceed amount of $534,629.99 to Centennial Contractors Inc. for the additional scope of work outlined for the Briar Vista ES Major Building System Replacement project will be funded from the General Contractor’s cost code (SP5FACCON.35735.GENCONTR) under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval - Amendment Request_________
(e.g., contract review, policy matter, etc.)
Date of request: ___4/2/2025_______________ Due Date: __4/6/2025__________3 to 5 business days)
Background information/Detail: E-SPLOST V Project: Change Order Request-Centennial
Contractors Enterprises. Inc.-#357-35 Briar Vista Elementary School Major
Building System Replacements – New Kitchen HVAC, Waterproofing -Change Order
No. 6 -Not to Exceed $534,629.99
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _________________________________________________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes, Esq______________________________________________
Email: _darlene_hughes@dekalbschoolsga.org___________ Telephone: __678-676-1447_____________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________