Agenda Item
ii. Contract Renewal ~ Lease Purchase ~ State of Georgia Contract 99999-SPD00001370005 ~ Lease Purchase of Digital Printing Equipment ~ Canon Solutions America ~ Contract Renewal #2 of 5 (Not to exceed $170,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve contract renewal for State of Georgia Contract 99999-SPD00001370005 Lease Purchase of Digital Printing Equipment - Canon Solutions America, for an amount not to exceed $170,000.
This is the second of five (#2 of 5), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
Why: The approval request is a contract renewal of the State of Georgia Lease Purchase agreement with Canon Solutions America to provide leased digital printing equipment supporting the internal printing functions of the DeKalb County School District.
Approval of the contract renewal of the Lease Purchase Agreement for digital printing equipment meets Strategic Goal Area 6. Organizational Excellence
Details: On March 11, 2024, the Board approved use of the State of Georgia Contract -99999-SPD00001370005 Lease Purchase of Digital Printing Equipment - Canon Solutions America. The contract is for the lease purchase cost of equipment.
Canon Solutions America provides a lease purchase option that includes up-to-date digital equipment for the DCSD Copy Center along with a full-service comprehensive maintenance and supplies program excluding paper. The leased digital printing equipment supports the internal printing functions district wide.
Financial impact: The total budget for these services is allocated from the cost code 100.2800.561000.00011.7620.9990.8010.040.0000 under the Operations General Fund Budget in the amount not to exceed $170,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678-676-1422
Effective: July 1, 2025
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal-
State of Georgia Contract 99999-SPD00001370005 - Lease Purchase
Canon Solutions- Digital Printing Equipment
Scope:
Contract Renewal – State of Georgia Contract 99999-SPD00001370005 -
Lease Purchase - Canon Solutions- Digital Printing Equipment
Contract/Renewal Term:
The DeKalb County Board of Education (“the Board”) approved the use of the lease
contract for an initial one (1) month period. The agreement is a 60-month State of
Georgia User Agency lease contract with five (5), one (1) year options: to renew
Subsequent renewal terms are based on the fiscal year July 1 – June 30 subject to
Board approval.
Further details can be found in the Attachment 1 – 60 Month Lease
term/Equipment Schedule.
The renewals terms are as follows:
Initial Lease term - May 1, 2024- June 30, 2024 – Not to Exceed $170,000
Renewal 1 (#1 of 5) – July 1, 2024 - June 30, 2025, Not to Exceed $170,000.
Renewal 2 (#2 of 5) - July 1, 2025 - June 30, 2026, Not to Exceed $170,000
(current – pending)
Award
March 11, 2024, the Dekalb Board of Education approved the use of the lease
purchase contract for the State of Georgia Contract 99999-SPD0000137-0005 for
the lease purchase of digital printing equipment for the DCSD Copy Center to
Canon Solutions America in the amount not to exceed $170,000 for all
maintenance and supplies excluding paper.
This current agenda item seeks the Board of Education approval for the
second of five (#2 of 5) one (1) year options to renew of the 5- year Lease
Agreement.
.