Agenda Item
i. Contract Renewal ~ ITB 24-17 ~ School Nutrition Fresh Produce ~ Royal Food Service ~ Renewal #1 of 4 (Not to exceed $3,974,377 for SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-17 for the purchase of fresh produce to Royal Food Service, for an amount not to exceed $3,974,377 for SY 25-26.
This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
Why: This request for contract renewal to Royal Food Service for the purchase of fresh produce ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access.
Details: On June 10, 2024, the Board approved the award of ITB 24-17 to Royal Food Service in the not-to-exceed amount of $3,613,070.
Due to the excellent service provided, School Nutrition Services requests contract renewal of ITB 24-17 for an additional year with the same terms, conditions and pricing as the original term contract effective July 1, 2025, through June 30, 2026.
This is the first of four (#1 of 4) contract renewals available under this contract.
Fresh produce provided by Royal Food Service is delivered by the vendor to the schools.
Royal Food Service is located at 3720 Zip Industrial Boulevard, Atlanta, GA 30354
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000 in the amount not to exceed $3,974,377 for SY25-26.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Renewal
ITB 24-17 School Nutrition Fresh Produce
Scope:
Contract Renewal - School Nutrition Fresh Produce - ITB 24-17 for SY25-
26 to Royal Food Service
Contract Term:
This is a contract with an initial one (1) year term of July 1, 2024, through June 30,
2025, with four (4), one (1) year renewal options through June 30, 2029, subject to
Board approval on an annual basis.
This request is the first of four (#1 of 4) renewal options.
Solicitation Process:
ITB 24-17 was competitively solicited through the Purchasing Department on
February 29, 2024. One (1) vendor responded to the solicitation and was deemed
responsive to requirements of the solicitation by the Purchasing Department.
School Nutrition Services evaluation panel selected Royal Food Service as the sole
responsive and responsible bidder.
Award Process:
On June 10, 2024, The Board of Education awarded the contract for ITB 24-17
School Nutrition Fresh Produce to Royal Food Service based on this
recommendation.