Agenda Item
i. Contract ~ Cooperative Agreement ~ Comprehensive Energy Audit ~ Savannah- Chatham County Public School System (SCCPSS) and Georgia Power Company
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School Board of Education (“the Board”) approve DeKalb County School District's participation in Georgia Power’s Energy Conservation Measure Service utilizing the Savannah-Chatham County Public School System (SCCPSS) RFP C21-03.
The Master Services Agreement to Georgia Power Company will be presented to the Board after Comprehensive Energy Audits have been completed.
Why: Approval of the use of the Savannah-Chatham County Public School System’s RFP C21-03- Energy Conservation Services will allow Georgia Power to conduct Comprehensive Energy Audits of DCSD facilities/systems to identify potential savings and facilitate upgrading of building systems that will conserve energy, provide savings, and promote overall efficiency districtwide. The program is a turnkey design and completion of upgrading of school electrical and HVAC systems.
DeKalb County School District (DCSD) will use a subsequent Master Services agreement from Georgia Power company for the same services with SCPSS RFP C21-03 solicitation, once Audits are completed and potential savings and upgrade opportunities are identified.
The approval of this Cooperative Agreement meets Strategic Goal Area 6: Organizational Excellence.
Details: The purpose of this program is to provide DCSD support in upgrading building systems with the plan to conserve energy with improved equipment. The Master Service Agreement for Energy Conservation Measures' scope of work will include Interior Lighting, HVAC, Controls, and Water Conservation. These long-overdue upgrades will provide energy savings at some of DCSD’s oldest and most energy-inefficient facilities. DCSD will have the opportunity to upgrade school electrical and HVAC systems with Georgia Power as a partner, and to fund them over time through energy savings without upfront, out-of-pocket costs.
Coauthored solutions (DCSD & Georgia Power)
No upfront capital required for school energy upgrades
Pay as you go
Savings and rebates help pay for upgrades
Georgia Power single-source responsibility
A Performance Contract where savings will pay for each project over a 10-year period
Guaranteed savings - validated by a third-party engineering firm
DeKalb County School District (DCSD) has received referrals from the Cobb County School District (CCSD) and Savannah-Chatham County Public School System (SCCPSS) in support of Georgia Powers Energy Conservation Measure upgrades. DCSD will use Master Services Agreement with Georgia Power through the SCCPSS using the RFP C21-03 solicitation for the same services.
Financial impact: There is no upfront cost to participate in the GA Power Energy Conservation Service program. Any upgrades to the building systems and equipment will be charged at the time of the invoice or financed through the GPCP monthly bill.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities Manager, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award - Cooperative Agreement
Savannah-Chatham County Public Schools RFP C21-03
Georgia Power-
Conservation Energy Measures – Comprehensive Energy Audit
Scope
Savannah-Chatham County Public Schools RFP C21-03 -Participation in the
Conservation Energy Measures Program – Cooperative Agreement – Georgia Power
Company to conduct Comprehensive Energy Audits for DCSD
The scope of the energy audits can be viewed in solicitation RFP C23-03 –
Attachment A, Section 3.0 Scope of Services Requested.
Contract/Renewal Term:
There is no term specified for the Comprehensive Energy Audit.
Per the terms of Section 1.2 Term of Agreement, once executed, the Georgia
Power Master Services Agreement is for an initial period of three (3) years,
effective on the date it is executed by the latter of DCSD or Georgia Power.
To comport with O.C.G.A 20-2-506, it will terminate at the end of each
calendar year and may be renewed for up to ten (10) years.
Background
On July 12, 2020, Savannah-Chatham County Public Schools issued RFP
C21-03 Conservation Energy Services (Annual Contract). The RFP sought
providers for Conservation Energy Services to provide Comprehensive
Energy Audits. Through the audits, opportunities would be identified to
provide cost efficient and cost-effective upgrades to building systems and
equipment.
The purpose of this program is to provide DCSD with support in upgrading
building systems with the plan to conserve energy with improved equipment.
The service agreement for Energy Conservation Measures scope of work will
include Interior Lighting, HVAC, Controls, and Water Conservation. These
long overdue upgrades will provide energy savings at some of the District’s
oldest and most energy inefficient facilities. DCSD will have the opportunity
to upgrade school electrical and HVAC systems with Georgia Power as a
partner, and to fund it over time thru energy savings and not have to come
out of pocket up front.
This agenda item seeks approval by the Board to participate in the
Energy Conservation Measure service provided by Georgia Power,
through solicitation RFP C21-03.