Agenda Item
ii. Contract Renewal ~ ITB 24- 19 ~ School Nutrition Paper Products ~ Southeastern Paper Group, LLC. ~ Renewal # 1 of 4 (Not to exceed $3,863,940 for SY 25-26)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal of ITB 24-19 School Nutrition Paper Products to Southeastern Paper Group, LLC, for an amount not to exceed $3,863,940 for SY 25-26.
Why: This request for contract renewal to Southeastern Paper Group, LLC for the purchase of paper products ensures that DeKalb County School District (DCSD) School Nutrition Services (SNS) has appropriate portion containers and paper products to meet nutrition standards for federal reimbursable meals.
This is the first of four (#1 of 4), one (1) year renewal options, effective July 1, 2025, through June 30, 2026.
The approval of this contract renewal meets Strategic Goal Area 1: Student Academic Success with Equity and Access
Details: On July 8, 2024, the Board approved the award of ITB 24-19 to Southeastern Paper Group, LLC, in the amount not to exceed $3,944,131 for SY 24-25.
Due to the excellent level of service provided by Southeastern Paper Group, LLC, School Nutrition Services (SNS) request to contract renewal of ITB 24-19 for an additional year with the same terms, conditions and pricing as initial term contract from July 1, 2025, through June 30, 2026.
This is the first of four (#1 of 4) contract renewals available under this contract.
Paper products provided by Southeastern Paper Group, LLC are delivered by the vendor to the schools.
Southeastern Paper Group, LLC is located at 50 Old Blackstock Road, Spartanburg, SC, 29301
Financial impact: Funds will be paid from GL account 622.3100.561000.00062.8200.9990.8015.040.0000 in the amount not to exceed $3,863,940 for SY25-26.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1470
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
November 15, 2024
VIA EMAIL: chadcannon@mac.com
Southeastern Paper Group, LLC
P.O. Box 6220
Spartanburg, GA 30101
Reference: ITB 24-19 School Nutrition Paper Products – Renewal Request
Greetings Chad Cannon:
The DeKalb County School District (“DCSD”) desires to renew the award of ITB 24-19 School Nutrition Paper
Products, for one (1) year on the same terms, conditions and pricing as set forth in the Agreement between DCSD
and Southeastern Paper Group, LLC. The purpose of this letter is to obtain Southeastern Paper Group, LLC’s
acceptance of DCSD’s offer to renew the Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective July 1,
2025, through June 30, 2026. Of course, we will notify you once the Board has approved the renewal. DCSD
appreciates Southeastern Paper Group, LLC’s consideration of this offer to renew the award of ITB 24-19.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents no later than Friday,
November 22, 2024 to sharmaine_greenland@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director, Vendor Services
CLS/smg
c: Dr. Connie Walker
Ms. Teresa Adams
ACKNOWLEDGMENT
Southeastern Paper Group, LLC hereby accepts DeKalb County School District’s offer to renew the award of ITB 24-
19 School Nutrition Paper Products, as set forth in the Agreement until June 30, 2026. Southeastern Paper Group,
LLC understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
________ChadCannon_________________________ _____11/19/24___________________
___________ Authorized Signatory Date
____________________________________________ _____Sales Representative
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org