Agenda Item
iii. Contract Renewal ~ Supplemental Custodial Services ~ RFP 24-557 ~ KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc. and Pinnacle Maintenance Services Inc., ~ Contract Renewal # 1 of 4 (Not to exceed $9,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County School District Board of Education (“the Board”) approve the first of four (#1 of 4) contract renewals for RFP 24-557 Supplemental Custodial Services in an amount not to exceed $9,000,000 to:
KleanPro Facility Services, LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Why: This request is a contract renewal for KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc to establish a pool of qualified contractors that will provide Supplemental Custodial Services throughout DeKalb County School District (“DCSD”) for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program on an as-needed basis, in a timely and cost-effective manner. This request extends the agreement for the above-captioned vendors for an additional year.
Details: On May 13, 2024, the Board of Education approved KleanPro Facility Services, LLC, Building Maintenance Services, Inc., American Facility Services, Inc., and Pinnacle Maintenance Services, Inc.., as the most responsive and responsible offeror to provide supplemental custodial services.
This request renews the contract for an additional year to:
KleanPro Facility Services, LLC
Building Maintenance Services, Inc.
American Facility Services, Inc.
Pinnacle Maintenance Services Inc.
Financial impact: The total contract amount for these services in the amount not to exceed $9,000,000 will be allocated from the General Fund Budget, Deferred Maintenance Cost Code: 100.2600.543013.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 03/03/2025
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Dondi Flemister
PHONE FAX
(A/C, No, Ext):770-489-7437 (A/C, No):
Flemister Agency of Alfa E-MAIL
ADDRESS: DFlemister@AlfaIns.com
8849 Hwy 5 Ste I
INSURER(S) AFFORDING COVERAGE NAIC #
Douglasville GA 30134
INSURER A : Alfa Agency
INSURED INSURER B : Alfa Commercial Insurance Company
Pinnacle Maintenance Services, Inc. INSURER C : Alfa Agency
5758 Harrison Avenue Unit A INSURER D : Ohio Casualty Insurance Company
Austell GA 30106 INSURER E : Alfa Agency
INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
CPS 7944351 01/31/2025 01/31/2026
DAMAGE TO RENTED
✘ COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $ 300,000
CLAIMS-MADE OCCUR MED EXP (Any one person) $ 15,000
A Physical Abuse Sexual Misconduct PERSONAL & ADV INJURY $ 2,000,000
Sexual Molestation GENERAL AGGREGATE $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000
PRO- $
POLICY JECT LOC
COMBINED SINGLE LIMIT
$ 1,000,000
AUTOMOBILE LIABILITY
19002091484 01/20/2025 07/20/2026 (Ea accident)
ANY AUTO BODILY INJURY (Per person) $
ALL OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS AUTOS
NON-OWNED PROPERTY DAMAGE
B HIRED AUTOS AUTOS (Per accident) $
$
UMBRELLA LIAB OCCUR EACH OCCURRENCE $ 1,000,000
66265445US01Q1 03/13/2024 03/13/2025
C EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000
DED RETENTION $ $
WORKERS COMPENSATION WC STATU- OTH-
AND EMPLOYERS' LIABILITY TORY LIMITS ER
Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
66265445 03/13/2024 03/13/2025 $300000
E Cyber Liability
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
Certificate holder is listed as Additional Insured as required by written contract. Waiver of Subrogation in favor of the Additional Insured.
CERTIFICATE HOLDER CANCELLATION
DeKalb County School District SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb County Board of Education ACCORDANCE WITH THE POLICY PROVISIONS.
1701 Mountain Industrial Blvd.
Stone Mountain, GA 30083 AUTHORIZED REPRESENTATIVE
Attention: Risk Management Department
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